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For Companies At a Glance
- Tasks: Support the Founders with high-level admin and operational tasks in a dynamic environment.
- Company: Join a vibrant business in central Bristol, driven by innovation and teamwork.
- Benefits: Enjoy flexible working hours and a collaborative office culture.
- Why this job: Gain invaluable experience while working closely with inspiring leaders in a fast-paced setting.
- Qualifications: Looking for organised individuals with strong communication skills and a knack for multitasking.
- Other info: Confidentiality and discretion are key; this role is perfect for those who thrive in a supportive position.
The predicted salary is between 24000 - 36000 £ per year.
The Company
Our client is a leading commercial law firm with expertise across sectors including housing, local government, health and social care, construction, energy, resource management, higher education, and financial services. The firm is recognised as a top-tier legal practice and is proud of its strong reputation and consistent growth.
The Role
On behalf of our client, we are seeking a Legal PA Commercial and Infrastructure to join their established PA team. In this role you will support lawyers in the Commercial & Infrastructure department with a wide range of administrative and organisational tasks.
This is a varied position that involves managing day-to-day activities, providing high standards of client care, and supporting marketing and business development activities.
Responsibilities will include
- Manage and coordinate day-to-day activities for lawyers in the Commercial & Infrastructure department.
- Play a key role in delivering excellent client care.
- Anticipate and manage all aspects of diary management.
- Handle internal and external telephone queries and respond appropriately.
- Monitor incoming post and emails and deal with them in a timely manner.
- Arrange meetings, book conference rooms, organise refreshments, and liaise with internal and external attendees.
- Assist with billing and credit-control processes.
- Request cheques and bank transfers as required.
- Organise travel arrangements including booking transport and accommodation.
- Provide general administrative support such as photocopying, printing, sending letters, organising couriers, and data entry.
- Maintain filing systems and ensure accurate record keeping.
- Support marketing activities including preparing pitches and presentations.
- Liaise with business development and marketing colleagues on event arrangements and production of marketing materials.
The Person
The ideal candidate is enthusiastic, proactive, and flexible, with confident verbal and written communication skills and a strong team focus.
- Previous experience as a Personal Assistant, ideally within a legal or professional-services environment. Strong administration experience (diary management and support to managers)
- Good working knowledge of Word, Outlook, and Excel.
- Ability to work to deadlines and prioritise workload effectively.
- Willingness to contribute and support others as part of a team.
The Benefits:
Employer Contribution Pension, Life Insurance , Group Income Protection, 25 days annual leave and other benefits
The Hours:
Monday Friday 9am 5.15pm
The Location:
Central Bristol, no car parking (working from home & office)
The Salary:
£28-30,000
Personal Assistant employer: Alexander Mae (Bristol) Ltd
Contact Detail:
Alexander Mae (Bristol) Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Familiarise yourself with the company and its founders. Research their background, values, and recent projects to demonstrate your genuine interest during any interviews or conversations.
✨Tip Number 2
Highlight your organisational skills in any discussions. Be prepared to share specific examples of how you've successfully managed multiple tasks or projects simultaneously in previous roles.
✨Tip Number 3
Emphasise your ability to maintain confidentiality and discretion. Prepare to discuss situations where you’ve handled sensitive information responsibly, as this is crucial for a Personal Assistant role.
✨Tip Number 4
Network with professionals in similar roles or industries. Attend local events or connect on platforms like LinkedIn to gain insights and potentially get referrals that could help you land the job.
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the specific responsibilities and skills required for the Personal Assistant position. Tailor your application to highlight how your experience aligns with these needs.
Craft a Strong CV: Ensure your CV is up-to-date and clearly outlines your relevant experience, particularly in administrative roles. Emphasise your organisational skills, ability to maintain confidentiality, and any experience supporting senior management.
Write a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Provide examples of how you have successfully managed similar responsibilities in the past, showcasing your professionalism and discretion.
Proofread Your Application: Before submitting, thoroughly proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Personal Assistant role.
How to prepare for a job interview at Alexander Mae (Bristol) Ltd
✨Showcase Your Organisational Skills
As a Personal Assistant, your ability to stay organised is crucial. Be prepared to discuss specific examples of how you've managed multiple tasks or projects in the past, and highlight any tools or methods you use to keep everything on track.
✨Demonstrate Discretion and Confidentiality
Since you'll be working closely with the Founders, it's important to convey your understanding of confidentiality. Share experiences where you've handled sensitive information and explain how you ensure discretion in your professional interactions.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Think about potential scenarios you might face as a PA and prepare responses that demonstrate your critical thinking and adaptability in high-pressure situations.
✨Research the Company Culture
Understanding the company's values and culture can give you an edge. Familiarise yourself with their mission and any recent news about them, so you can tailor your answers to show how you align with their goals and ethos.
