PA to Head (Term Time Only)

The Role: We are seeking a proactive personal assistant role supporting the Head of the school and reporting directly to the Head. The role is responsible for the day-to-day running of the Heads Office, including diary management, communications, and a wide range of administrative tasks. The position requires initiative, confidentiality, and the ability to manage multiple priorities in a fast-moving environment. You will work closely with internal and external stakeholders and provide reliable support across a broad range of responsibilities.

Responsibilities will include:

• Follow the Heads direction and proactively ensure the smooth operation of the Heads Office and diary.
• Uphold the schools high standards, values, and vision in all office matters.
• Assist the Head with short-term and long-term organisational tasks.
• Confidentially handle sensitive personal matters involving staff, students, and the wider community.
• Develop strong relationships with parents, governors, pupils, and staff, acting as an ambassador for the school.
• Organise and maintain the Heads diary and inbox, ensuring timely communication.
• Manage information gathering, documentation, and reporting for Governors.
• Oversee incoming and outgoing correspondence, maintaining secure filing systems.
• Coordinate meetings, events, and end-of-term school gatherings, preparing notes and materials.
• Arrange travel, accommodation, and logistics for the Heads trips, excluding admissions and marketing.
• Collate and file complaints, incidents, and sanctions, supporting the Heads reporting to Governors.
• Provide additional support to the Senior Leadership Team and cover the reception desk when required.

The Person: Our client is looking for a highly self-motivated experienced PA, exceptionally organised individual who thrives in a demanding, fast-paced environment. You will be professional, approachable, and confident working with people at all levels. A strong sense of discretion, sound judgement, and a methodical approach are essential.

Experience required:

• Providing high-level administrative support to senior leadership teams.
• Dealing with confidential and sensitive information.
• Working in a customer-facing role.
• Working in a school or educational environment would be ideal but not essential.

Skills required:

• Excellent communication skills.
• Strong organisational and time management skills with the ability to work calmly under pressure and prioritise competing deadlines.
• Ability to problem solve and investigate queries.
• High level of attention to detail and a methodical and conscientious approach to work.
• Ability to maintain confidentiality and discretion.
• Ability to work independently and as part of a team.
• Strong IT skills, including Microsoft Office (Word, Excel, Outlook, PowerPoint) and ISAMS.
• High level of integrity and discretion.

The Hours: Monday to Friday 8am to 4pm with 30 minutes lunch. This is a term time only role but does require 3 weeks to be worked during the school holiday period (timings to be agreed with the Head).

The Location: Westbury on Trym (Bristol) with car parking, 100% office based.

Benefits: Pension, free breakfast and lunch, and access to gym facilities and pool and classes.

The Salary: £31,500 FTE and actual salary £24,128 (term time only).