At a Glance
- Tasks: Provide top-notch PA support and help keep the team organised and efficient.
- Company: Join a dynamic team in the charity sector with a focus on collaboration.
- Benefits: Earn £15 per hour, enjoy hybrid working, and gain valuable experience.
- Other info: Flexible part-time role with ongoing opportunities for growth.
- Why this job: Perfect for those looking to develop admin skills while making a difference.
- Qualifications: Some PA or admin experience and strong communication skills required.
The predicted salary is between 30000 - 30000 € per year.
On behalf of our client, we are seeking a Temporary PA / Administrative Assistant (2 days per week, ongoing). In this part-time role you will provide high-quality PA and administrative support to the Executive Assistant and the wider team. Key activities include mailbox management, travel arrangements, diary and calendar support, event assistance, file organisation, and CRM migration support.
This is an ongoing role working closely with the Executive Assistant and other team members to ensure smooth day-to-day operations and effective project administration.
Responsibilities within this role will include:
- Manage a shared mailbox, monitoring, triaging, and actioning incoming emails.
- Arrange travel and accommodation, including preparing itineraries and expense information.
- Support the Executive Assistant with calendar and diary management, including scheduling meetings and managing diary conflicts.
- Support event logistics and related administration.
- Maintain and organise electronic and, if required, physical filing systems.
- Assist with CRM migration, including data migration, documentation, and testing.
- Provide wider administrative support to the team, handling ad-hoc tasks and internal requests.
- Provide project administration support, tracking actions and documents.
The Person
The ideal candidate is an organised, proactive administrator who communicates clearly and can work effectively both remotely and in the office. They are comfortable supporting an Executive Assistant and a small team, working with high attention to detail.
Key requirements include:
- Some experience in a PA or administration role supporting a small team.
- Excellent written communication skills.
- Confident verbal communication skills.
- Experience with online meetings and remote working.
- Charity sector experience is desirable but not essential.
The Salary
£15.00 per hour
The Hours
Part-time, ongoing position, 2 days per week, with specific days and hours to be agreed.
The Location
Bristol area with hybrid working.
Temporary Part Time PA in Newport employer: Alexander Mae (Bristol) Ltd
Join a dynamic team in the heart of Bristol, where we prioritise a supportive work culture and offer flexible hybrid working arrangements. As a Temporary Part Time PA, you will benefit from ongoing professional development opportunities while contributing to meaningful projects within the charity sector. Our commitment to employee well-being and collaboration makes us an excellent employer for those seeking a rewarding part-time role.
Contact Detail:
Alexander Mae (Bristol) Ltd Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Temporary Part Time PA in Newport
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Temporary PA role. You never know who might have the inside scoop on opportunities that aren't advertised yet.
✨Tip Number 2
Prepare for those interviews! Research the company and the team you'll be supporting. Think about how your skills in diary management and event logistics can make their lives easier, and be ready to share examples.
✨Tip Number 3
Show off your organisational skills! When you get the chance, demonstrate how you manage tasks like mailbox triaging or CRM migration. Use specific examples to highlight your attention to detail and proactive approach.
✨Tip Number 4
Apply through our website! We make it super easy for you to find and apply for roles like this one. Plus, it shows you're serious about joining the team and makes it easier for us to spot your application.
We think you need these skills to ace Temporary Part Time PA in Newport
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of a Temporary PA. Highlight any relevant experience you have in administration or supporting teams, and don’t forget to showcase your excellent written communication skills!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your organisational skills and any experience with diary management or travel arrangements to grab our attention.
Showcase Your Attention to Detail:In your application, give examples that demonstrate your high attention to detail. Whether it's managing a shared mailbox or organising files, we want to see how you ensure everything runs smoothly!
Apply Through Our Website:We encourage you to apply through our website for a seamless application process. It’s the best way for us to receive your details and get to know you better!
How to prepare for a job interview at Alexander Mae (Bristol) Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Temporary PA. Familiarise yourself with tasks like mailbox management, travel arrangements, and diary support. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires high attention to detail and organisation, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise your workload and keep everything on track.
✨Communicate Clearly and Confidently
Excellent written and verbal communication skills are key for this role. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask the interviewer, showing that you're engaged and eager to learn more about the team and their needs.
✨Be Ready for Remote Working Scenarios
Given the hybrid working model, be prepared to discuss your experience with online meetings and remote collaboration. Share any tools or strategies you use to stay organised and connected with your team, as this will highlight your adaptability and tech-savviness.
