At a Glance
- Tasks: Provide PA and admin support to a dynamic Life Sciences team.
- Company: Leading European intellectual property firm with over 200 years of expertise.
- Benefits: Competitive salary, generous leave, private medical insurance, and pension contributions.
- Other info: Enjoy hybrid working and excellent career development opportunities.
- Why this job: Join a fast-paced environment and support innovative biotech projects.
- Qualifications: Experience as a Patent Secretary or in a legal admin role is essential.
The predicted salary is between 50000 - 50000 £ per year.
The Company Our client is a full-service European intellectual property firm at the forefront of a rapidly changing IP landscape.
As a trusted adviser to many world-class companies and brands, the firm has been regarded as a pioneer in handling intellectual property for over 200 years.
It offers a truly integrated service, managing clients intellectual property from inception to commercialisation, enforcement, litigation, and defence.
The Role On behalf of our client, we are seeking a Patent Secretary (Biotechnology) .
This role provides full PA and administrative support to a team of six fee-earners within the Life Sciences (Bio) practice, reporting to the Team Leader.
The position combines diary and inbox management, travel coordination, document preparation and client liaison.
Prepare and format legal documents, including letters, specifications and standard reporting letters.
Coordinate international travel itineraries, booking flights, accommodation and related arrangements.
Generate invoices and review narratives in Aderant, verifying client details and liaising with the accounts team.
Maintain case files and the Share Point DMS, opening new cases, updating instructions and scanning documents.
Create and publish intranet pages and update internal portals using Share Point and Online Filing 2.0.
The Person Our client is looking for a proactive, highly organised individual who thrives in a fast-paced legal environment.
Previous experience as a Patent Secretary, Patent Administrator or Legal Secretary within an IP team.
Proficiency with Microsoft Office, Share Point, Aderant and Inprotech.
The Salary£45,000 £50,000 per annum, depending on experience.
- The
- The Hours Full-time, 37.5 hours per week Monday Friday
- The
Location: London, WC1B (close to Holborn Station) with hybrid working The Benefits25 days annual leave, increasing by 1 day per year up to 28 days.
Employer pension contribution of 5% in the first year, increasing to 10% after one years service.
Private medical insurance.
Life assurance of 4x base salary.
Cycle-to-work scheme.
Season-ticket loan.
Locations
Secretarial Assistant in Islington, Norfolk employer: Alexander Mae (Bristol) Ltd
At Alexander Mae (Bristol) Ltd, we pride ourselves on being an excellent employer that fosters a supportive and collaborative work culture. Our commitment to employee growth is evident through ongoing training and development opportunities, ensuring that our team members thrive in their roles. Located in the vibrant city of Bristol, we offer a dynamic environment where your contributions are valued, making this a truly rewarding place to advance your career in financial services.
Contact Details:
Alexander Mae (Bristol) Ltd Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Secretarial Assistant in Islington, Norfolk
✨Get Involved in Legal Networking Events
Jump into local or virtual legal networking events to meet industry pros and get your foot in the door! Use platforms like Eventbrite or Meetup to find gatherings, as these are great for making connections and hearing about temporary roles at firms like Alexander Mae (Bristol) Ltd.
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Create a simple online portfolio to showcase your legal work, whether that's case briefs, research papers, or even blog posts on legal topics. This public display can really set you apart when looking for temp roles in law, especially if you can make it relevant to the work that Alexander Mae (Bristol) Ltd does!
✨Tap into Law School Resources
If you're near a law school, hit up their career services. They often have leads on temporary positions and can help connect you with alumni working at firms. Plus, they might host workshops or job fairs specific to the legal sector—great for scoring that temp position!
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Regularly check specialised legal job boards like LawCareers.Net or TotallyLegal for temporary listings. Many firms post their openings directly there, and applying quickly can give you an edge over the competition when looking to join a prestigious firm like Alexander Mae (Bristol) Ltd.
We think you need these skills to ace Secretarial Assistant in Islington, Norfolk
Some tips for your application 🫡
Show Off Your Legal Know-How:In the legal services world, it's all about demonstrating your understanding of relevant laws and regulations. Make sure your CV highlights your legal training, internships, or any relevant projects you've worked on. If you've done any mooting or legal research, include those too - they can really set you apart!
Tailor Your Application for the Temp Role:Since this is a temporary position, your application should stress your adaptability and readiness to jump in right away. Highlight any previous temp roles where you quickly got up to speed, or any diverse experiences that show you can handle a variety of cases or tasks with ease.
Keep it Specific with Your Documents:Make sure your application includes essential legal documents, such as any relevant certifications or memberships in legal bodies. These can add credibility to your CV and show that you're serious about the profession – especially useful in a competitive field like law!
Express Your Enthusiasm in the Cover Letter:Your cover letter is a golden opportunity to express your enthusiasm for the role and the organisation. Let them know why you’re excited about this temporary position with Alexander Mae (Bristol) Ltd and how you're motivated to contribute to their success during your limited time with them!
How to prepare for a job interview at Alexander Mae (Bristol) Ltd
✨Show Off Your Legal Know-How
Prepare to discuss your understanding of legal terminology and concepts that might come up during the interview for the Secretarial Assistant role at Alexander Mae (Bristol) Ltd. Brush up on relevant laws or recent cases that could be pertinent to the temporary position, as they'll likely appreciate candidates who can think on their feet and adapt to the fast-paced legal environment.
✨Talk About Your Flexibility
Since this is a temporary role, employers want to know you can hit the ground running. Be ready to highlight past experiences where you've had to quickly adapt to new tasks or work cultures. Flexibility is key in a short-term position like this, so share specific examples that demonstrate your ability to manage changing priorities efficiently.
✨Prepare for the Casework Challenge
You might face hypothetical scenarios where you'd have to advise on a legal issue or case. Practice articulating your thought process clearly, as interviewers in the legal sector often expect candidates to walk them through their reasoning step-by-step. This will not only showcase your legal acumen but also demonstrate your communication skills, which are crucial in law.
✨Pitch Your Legal Portfolio
If you have any relevant work samples, such as briefs, contracts, or legal research, this is your chance to shine! Be ready to discuss what you did, what challenges you faced, and the outcomes. This speaks volumes more than just listing your skills; it shows you're proactive and results-oriented, which is essential for a temporary role at Alexander Mae (Bristol) Ltd.
