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- Tasks: Support commercial property solicitors with admin and legal tasks in a dynamic team environment.
- Company: Join a reputable firm in North Bristol, specialising in commercial property law.
- Benefits: Enjoy 23 days holiday, bank holidays, and a Christmas close down.
- Why this job: Gain valuable experience in a supportive culture while making a real impact in property law.
- Qualifications: Previous legal secretarial experience, ideally in commercial property, and proficiency in Microsoft Office required.
- Other info: Part-time hours may be considered; 100% office-based role.
The predicted salary is between 20000 - 30000 £ per year.
We are delighted to be assisting our client with their need for a Commercial Property Legal Secretary.
We are seeking a skilled and motivated Commercial Property Legal Secretary / Assistant to join our client based in North Bristol. This role offers an excellent opportunity to work within a team, supporting their commercial property solicitor with a variety of administrative and legal tasks.
Key Responsibilities will include:
- Administrative Support: Provide comprehensive secretarial and administrative assistance to commercial property solicitors.
- Document Management: Prepare, proofread, and format legal documents, including leases, contracts, and agreements and enquiries, ensuring accuracy and compliance with firm standards.
- Client Liaison: Act as the first point of contact for clients, handling inquiries professionally and maintaining confidentiality.
- Diary Management: Manage appointments, meetings, and deadlines, ensuring the efficient organisation of schedules.
- Correspondence: Prepare and manage correspondence, including emails, letters, and telephone calls.
- File Management: Open, maintain, and archive client files in compliance with legal and regulatory requirements.
- Land Registry and Searches: Assist in conducting property searches, Land Registry applications, and liaising with relevant authorities.
- Billing and Invoicing: Prepare bills and liaise with the accounts team to ensure timely invoicing.
- Assisting with onboarding new matters.
The Person:
- Previous legal secretarial experience, ideally based in Commercial Property.
- Proficiency in Microsoft Office Suite, case management systems, and legal software.
- Strong typing skills with high accuracy and attention to detail.
- Excellent organisational skills, with the ability to prioritise tasks and manage deadlines effectively.
- Strong communication and interpersonal skills, with a professional and client-focused approach.
- Familiarity with HMRC and Land Registry processes and property transactions is advantageous.
- Experience of residential property / post completion work is advantageous.
The Salary: £25-30,000
The Hours: Monday - Friday 9am - 5pm (part time hours may also be considered)
The Location: Patchway, Bristol - 100% office based
The Benefits: 23 days holiday pay (plus bank holidays) + Christmas Close Down
Commercial Property Legal Secretary / Assistant in Bristol employer: Alexander Mae (Bristol) Ltd
Contact Detail:
Alexander Mae (Bristol) Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Commercial Property Legal Secretary / Assistant in Bristol
✨Tip Number 1
Familiarise yourself with the specific legal terminology and processes related to commercial property. This will not only boost your confidence during interviews but also demonstrate your commitment and understanding of the role.
✨Tip Number 2
Network with professionals in the legal field, especially those working in commercial property. Attend local legal events or join relevant online forums to connect with potential colleagues and gain insights into the industry.
✨Tip Number 3
Showcase your proficiency in Microsoft Office and any legal software during your interactions. Consider preparing a brief demonstration of your skills if you get the chance, as this can set you apart from other candidates.
✨Tip Number 4
Research the firm you are applying to and understand their values and recent projects. Tailoring your conversation to reflect your knowledge about them can make a strong impression during interviews.
We think you need these skills to ace Commercial Property Legal Secretary / Assistant in Bristol
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in legal secretarial roles, particularly in commercial property. Use keywords from the job description to demonstrate your suitability for the position.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and outlines your relevant skills and experiences. Mention specific tasks from the job description that you have successfully handled in previous positions.
Highlight Technical Skills: Emphasise your proficiency in Microsoft Office Suite and any legal software you have used. If you have experience with case management systems, make sure to include that as well.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. Attention to detail is crucial in this role, so ensure your application reflects that quality.
How to prepare for a job interview at Alexander Mae (Bristol) Ltd
✨Showcase Your Legal Knowledge
Make sure to brush up on your knowledge of commercial property law and relevant legal processes. Being able to discuss specific cases or legislation during the interview will demonstrate your expertise and enthusiasm for the role.
✨Highlight Your Administrative Skills
Prepare examples of how you've successfully managed administrative tasks in previous roles. Discuss your experience with document management, diary management, and client liaison to show that you can handle the responsibilities of the position.
✨Demonstrate Attention to Detail
Since accuracy is crucial in legal work, be ready to provide examples of how you've ensured precision in your previous tasks. You might even mention a time when your attention to detail prevented a potential issue.
✨Prepare Questions for the Interviewer
Think of insightful questions to ask about the firm’s culture, team dynamics, and expectations for the role. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
