The Company
Our client is a full-service European intellectual property firm at the forefront of a rapidly changing IP landscape. As a trusted adviser to many world-class companies and brands, the firm has been regarded as a pioneer in handling intellectual property for over 200 years. It offers a truly integrated service, managing clients’ intellectual property from inception to commercialisation, enforcement, litigation, and defence.
The Role
On behalf of our client, we are seeking a Patent Secretary on permanent basis to support attorneys within a leading intellectual property practice. The patent support function is instrumental to the business, ensuring attorneys and clients receive high-quality administrative and organisational assistance. In this role, you will provide full PA and administrative support to approximately six fee earners of within their Chemistry team
Responsibilities will include
• Work closely with allocated fee earners, meeting regularly to review progress, discuss upcoming work, and provide updates on outstanding matters.
• Manage inboxes as required.
• Provide comprehensive diary management, including scheduling and coordinating in-person and virtual meetings, preparing relevant papers and presentations, and managing all associated logistics such as room bookings, refreshments, and liaison with internal teams.
• Manage extensive international travel itineraries, coordinating flights, accommodation, and schedules.
• Prepare invoices by reviewing and editing narratives, verifying client details, receiving unbilled WIP lists, and liaising with the accounts team as required.
• Monitor e-workspaces and inboxes when fee earners are away, dealing with files independently where possible.
• Attend team meetings and practice group meetings.
• Prepare standard reporting letters proactively with minimal supervision.
• Amend letters, emails, and specifications (including using tracked changes), ensuring documents are delivered accurately and to a consistently high standard.
• Prepare papers and bundles for oral proceedings.
• Manage files, including...
Patent Secretary employer: Alexander Mae (Bristol) Ltd Careers
As a Data Protection Paralegal with us, you will thrive in a dynamic and supportive work environment that values your contributions and encourages professional growth. Our commitment to employee development is reflected in our comprehensive training programmes and mentorship opportunities, ensuring you have the tools to excel in your role. Located in a vibrant area, we offer a collaborative culture where innovation is celebrated, making us an exceptional employer for those seeking meaningful and rewarding careers in data protection.
Contact Details:
Alexander Mae (Bristol) Ltd Careers Recruitment Team
