Accounts/Office Manager

Our client is an established and thriving business based in Cotgrave. As a result of expansion, we are looking for a capable and reliable individual to join the team to take ownership of the accounts and admin functions within the business. You will be joining a small team so flexibility and the willingness to help out in all areas of the business is a must.

Key responsibilities will be:

• Accounts payable processing and verifying supplier/vendor invoices; matching supplier invoices to POs; checking and entering all purchase invoices; paying pro-forma invoices and obtaining the VAT invoice once the job is complete; accurately recording daily financial transactions and updating the company’s digital ledgers; producing the monthly aged payables report prior to month-end; checking supplier statements against invoices held on the ledger.
• Accounts receivable entering invoices; keeping an accurate record of pro-forma invoices, payments received, and VAT invoices once issued; processing incoming payments and allocating them correctly; chasing overdue customer invoices; sending monthly customer statements; issuing overdue payment chasing letters; issuing final payment letters where required; accurately recording daily financial transactions and updating the company’s digital ledgers; producing the monthly aged receivables report.
• Working with construction clients maintaining accurate records of any CIS deductions/stoppages made; ensuring records are maintained correctly so CIS deductions can be reclaimed from HMRC; supporting the process of the business applying for Gross Payment Status in the future, helping to improve cash flow by preventing CIS deductions being withheld.
• Dealing with any accounts or administration queries in a timely manner.
• Banking - checking online banking each morning; copying all transactions since the previous day and sending them to Directors; confirming the daily bank balance; allocating all payments received and sending receipts to the payee where required; reconciling bank statements against company ledgers and supplier/customer records.
• Producing monthly credit card statements and reconciling for month-end.
• Wages and payroll compiling hours worked (including overtime/weekend/night hours); preparing the wage information for payroll; sending payroll information through for processing; once authorised, completing payroll payments to staff through online banking.
• General administrative tasks monitoring company emails, answering incoming calls, meeting and greeting any visitors.

The ideal candidate will have worked in a similar role previously ideally within a small business. Experience of Xero would be an advantage. Hours of work are Monday to Thursday 8am to 5pm and Friday 8am to 2pm.