At a Glance
- Tasks: Coordinate office operations, manage admin tasks, and support recruitment activities.
- Company: Join a fast-moving business with a dynamic team culture.
- Benefits: Flexible part-time hours, hands-on experience, and a supportive work environment.
- Other info: Perfect for proactive individuals looking to grow in a vibrant office setting.
- Why this job: Be the backbone of the organisation and make a real difference every day.
- Qualifications: 3-5 years in a similar role, strong Microsoft 365 skills, and excellent communication.
The predicted salary is between 12 - 15 £ per hour.
A small, fast-moving business is looking for someone to coordinate core operational, administrative and people-related activities. This role suits someone proactive, adaptable and comfortable managing a wide variety of tasks to keep the organisation running smoothly day to day. The position is fully office-based at our Head Office and currently requires around 20-25 hours.
Key Responsibilities
- Office Management
- Oversee all facilities management to ensure the office operates effectively.
- Provide diary management and administrative support to the executive team.
- Manage annual audits/tests (fire safety, alarms, emergency lighting, PAT testing).
- Act as the main contact for office security systems.
- Manage supplier relationships and service contracts (cleaning, waste, equipment, alarms).
- Monitor office supplies and coordinate stock where required.
- Coordinate IT support contracts and manage software accounts.
- Arrange workspace, IT access, keys and lockers for new starters.
- Maintain and streamline onsite/offsite archive storage; promote paper-free working.
- Manage SharePoint to ensure easy access across the business.
- Organise travel and accommodation for staff.
- Coordinate team away days and social activities.
- Handle other office-related tasks as required.
- Health & Safety
- Support senior leaders with Health & Safety duties, including audits and follow-up actions.
- Ensure Display Screen Equipment assessments are completed.
- Manage requirements for employees driving for business purposes.
- Carry out additional H&S tasks as needed.
- Administration
- Manage the organisation’s three ISO certifications, including annual audits.
- Run monthly ISO compliance meetings.
- Maintain documentation and filing systems aligned with ISO standards.
- Work with teams to ensure documents meet ISO requirements.
- People & Recruitment
- Manage monthly contractor and purchase order administration.
- Support hiring managers throughout the recruitment process.
- Prepare job descriptions and liaise with recruitment agencies.
- Screen CVs and coordinate interviews and assessments.
- Manage onboarding, including payroll liaison and IT setup.
- Conduct day-one inductions.
- Prepare HR documentation (probation, general HR letters, pay/bonus info).
- Assist with visa-related administration.
- Book training and maintain training records.
- Support the CEO with people-related matters when required.
- Insurance
- Work with the CEO and Finance team on timely renewal of all insurance policies.
- Maintain insurance registers and file policy documentation.
- Liaise with insurance brokers on claims, involving Finance for larger cases.
Ideal to have
- 3-5 years’ experience in a similar role
- Maths and English GCSEs (minimum)
- Strong Microsoft 365 skills, especially Word and Outlook
- Experience in recruitment and interviewing
- Excellent organisational and communication skills
- High integrity and ability to handle confidential information
- Calm under pressure and able to multitask
- Strong technical capability
- Proactive, resilient, flexible, empathetic and patient
Buisness Support Coordinator – Part Time in Royal Leamington Spa employer: Alexander Daniels
At Alexander Daniels, we pride ourselves on being a dynamic and supportive employer, offering a collaborative work environment where your contributions truly matter. As a Business Support Coordinator, you'll enjoy flexible part-time hours while playing a crucial role in our operations, with opportunities for professional growth and development. Our office culture fosters teamwork and innovation, ensuring that every employee feels valued and empowered to make a difference.
StudySmarter Expert Advice🤫
We think this is how you could land Buisness Support Coordinator – Part Time in Royal Leamington Spa
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Business Support Coordinator role. You never know who might have the inside scoop on an opportunity or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their core values and think about how your proactive and adaptable nature aligns with their needs. This will help you stand out as the perfect fit!
✨Tip Number 3
Practice your responses to common interview questions, especially those related to office management and people-related tasks. Being calm under pressure is key, so rehearse with a friend or in front of the mirror to boost your confidence.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Buisness Support Coordinator – Part Time in Royal Leamington Spa
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the job description. Highlight your organisational and administrative skills, as well as any experience in managing office operations or supporting recruitment processes.
Craft a Compelling Cover Letter:Use your cover letter to tell us why you're the perfect fit for the Business Support Coordinator role. Share specific examples of how you've successfully managed multiple tasks and supported teams in previous roles.
Showcase Your Tech Skills:Since strong Microsoft 365 skills are essential, mention any relevant software experience you have. If you've worked with SharePoint or managed IT support contracts, be sure to include that!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the process.
How to prepare for a job interview at Alexander Daniels
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like office management and health & safety duties. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Highlight your proactive approach and adaptability to show you can keep things running smoothly.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, and their expectations for the role. This shows your genuine interest and helps you assess if it’s the right fit for you.
✨Demonstrate Your Technical Savvy
With strong Microsoft 365 skills being essential, be ready to discuss your experience with tools like Word and Outlook. If possible, mention any specific projects where you used these tools effectively, as it will reinforce your technical capability.
