At a Glance
- Tasks: Support senior leaders and manage HR processes in a dynamic environment.
- Company: Join a fast-paced team focused on executive support and HR administration.
- Benefits: Immediate start, 6-month contract with onsite work.
- Other info: Opportunity to enhance your skills in a supportive and engaging workplace.
- Why this job: Perfect for organised individuals who thrive on variety and independence.
- Qualifications: Experience as an EA or PA supporting senior stakeholders is essential.
The predicted salary is between 30000 - 40000 £ per year.
Immediate start, 6-month contract role. Onsite office-based role.
We are seeking a highly organised HR & Executive Support Administrator to join our client’s team. This is a pivotal role supporting senior leaders while also providing key administrative support across the employee lifecycle.
As the successful candidate, you will have strong Executive Assistant (EA) or Personal Assistant (PA) experience, having supported senior stakeholders at Director level or above. You will be confident managing complex diaries, coordinating travel, preparing board and leadership documentation, and handling confidential information with absolute discretion.
Alongside executive support responsibilities, you will play an important role within the HR function, supporting recruitment, onboarding, employee administration, and HR processes. This opportunity is ideal for someone who thrives in a fast-paced environment, enjoys variety, and can work proactively with minimal supervision.
Key Responsibilities- Arrange and coordinate all travel logistics, including flights, accommodation, transport, and itineraries.
- Support the full employee lifecycle, including recruitment, onboarding, and offboarding activities.
- Coordinate interviews and recruitment administration.
- Assist with contracts, employment documentation, and HR correspondence.
- Support absence management administration, policy updates, and employee queries.
- Act as a first point of contact for HR-related administrative enquiries.
- Proven Executive Assistant, Personal Assistant, or Senior Administrative experience supporting Directors, Executives, or senior leadership teams.
- Demonstrable experience managing complex diaries, meetings, travel arrangements, and stakeholder communications.
- Previous experience providing confidential support to senior leaders.
- Experience within HR administration, including employee lifecycle activities.
- Strong document preparation skills, including reports, presentations, and meeting papers.
- Excellent organisational and prioritisation skills with the ability to manage multiple demands.
- Exceptional attention to detail and accuracy.
- Strong written and verbal communication skills.
- Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
- Ability to work independently, use initiative, and always maintain confidentiality.
HR & Executive Support Administrator in Glasgow employer: Alexander Associates
Join a dynamic and supportive team as an HR & Executive Support Administrator, where your organisational skills will be valued in a fast-paced environment. Our company fosters a collaborative work culture that prioritises employee growth and development, offering opportunities to enhance your HR and executive support expertise. Located in a vibrant area, we provide a unique chance to work closely with senior leaders while enjoying a variety of tasks that keep your role engaging and rewarding.
StudySmarter Expert Advice🤫
We think this is how you could land HR & Executive Support Administrator in Glasgow
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through professional groups. Let them know you're on the lookout for an HR & Executive Support Administrator role. You never know who might have the inside scoop on a job opening!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your responses to highlight your experience in supporting senior leaders and managing complex tasks. Show them you’re the perfect fit for their fast-paced environment!
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to boost your confidence. Focus on articulating your skills in HR administration and executive support, so you can impress those interviewers when it counts.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that match your skills. Plus, applying directly shows your enthusiasm and commitment to joining the team. Let’s get you that dream job!
We think you need these skills to ace HR & Executive Support Administrator in Glasgow
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your Executive Assistant or Personal Assistant experience. We want to see how you've supported senior leaders and managed complex tasks, so don’t hold back on those details!
Showcase Your Skills:In your cover letter, emphasise your organisational skills and attention to detail. Mention specific examples of how you've handled diary management, travel coordination, or HR administration in the past. We love a good story!
Be Professional Yet Personable:While we appreciate professionalism, don’t be afraid to let your personality shine through. A friendly tone can make your application stand out, especially when you’re applying for a role that involves supporting others.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss any important updates from our team. Let’s get started!
How to prepare for a job interview at Alexander Associates
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the HR & Executive Support Administrator role. Familiarise yourself with the key responsibilities and required skills. This will help you tailor your answers to demonstrate how your experience aligns perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires exceptional organisational abilities, prepare examples that highlight your experience in managing complex diaries and coordinating travel. Be ready to discuss specific situations where your organisational skills made a significant impact.
✨Prepare for HR Scenarios
Brush up on HR processes and be prepared to discuss your experience with recruitment, onboarding, and employee administration. Think of scenarios where you’ve successfully handled HR-related tasks and be ready to share those stories during the interview.
✨Practice Discretion and Confidentiality
Given the nature of the role, it’s crucial to convey your understanding of confidentiality. Prepare to discuss how you’ve managed sensitive information in previous roles and why discretion is important when supporting senior leaders.
