At a Glance
- Tasks: Support senior leaders with admin tasks and HR processes in a fast-paced environment.
- Company: Join a dynamic team where your organisational skills will shine.
- Benefits: Gain valuable experience and build your career in a supportive setting.
- Other info: Enjoy a variety of tasks and significant responsibility in a collaborative atmosphere.
- Why this job: Be at the heart of the business, making a real impact on leadership and HR.
- Qualifications: Experience as an EA or PA, strong communication, and organisational skills required.
The predicted salary is between 35000 - 45000 £ per year.
We are seeking a highly organised HR & Executive Support Administrator to join our client’s team. This is a pivotal role supporting senior leaders while also providing key administrative support across the employee lifecycle.
As the successful candidate, you will have strong Executive Assistant (EA) or Personal Assistant (PA) experience, having supported senior stakeholders at Director level or above. You will be confident managing complex diaries, coordinating travel, preparing board and leadership documentation, and handling confidential information with absolute discretion.
Alongside executive support responsibilities, you will play an important role within the HR function, supporting recruitment, onboarding, employee administration, and HR processes. This opportunity is ideal for someone who thrives in a fast-paced environment, enjoys variety, and can work proactively with minimal supervision.
Key Responsibilities- Provide high-level administrative and EA support to senior leaders and directors
- Coordinate meetings, leadership events, and business-critical appointments
- Prepare agendas, reports, presentations, meeting packs, and supporting documentation
- Attend leadership meetings, take minutes, and track actions to completion
- Arrange and coordinate all travel logistics, including flights, accommodation, transport
- Support the full employee lifecycle, including recruitment, onboarding, and offboarding activities
- Coordinate interviews and recruitment administration
- Assist with contracts, employment documentation, and HR correspondence
- Support absence management administration, policy updates, and employee queries
- Act as a first point of contact for HR-related administrative enquiries
- Proven Executive Assistant, Personal Assistant, or Senior Administrative experience supporting Directors, Executives, or senior leadership teams
- Demonstrable experience managing complex diaries, meetings, travel arrangements, and stakeholder communications
- Previous experience providing confidential support to senior leaders
- Experience within HR administration, including employee lifecycle activities
- Strong document preparation skills, including reports, presentations, and meeting papers
- Excellent organisational and prioritisation skills with the ability to manage multiple demands
- Exceptional attention to detail and accuracy
- Strong written and verbal communication skills
- Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook
- Ability to work independently, use initiative, and always maintain confidentiality
This is an excellent opportunity for an experienced Executive Assistant who enjoys being at the heart of a business and wants a broader role encompassing both senior leadership support and HR administration. You'll be trusted with significant responsibility, work closely with key decision-makers, and play a vital role in supporting the success of the organisation.
Executive Assistant in Paisley employer: Alexander Associates Technical Recruitment
Join a dynamic and supportive work environment where your contributions as an Executive Assistant will be valued and recognised. Our company fosters a culture of collaboration and growth, offering opportunities for professional development while you support senior leaders in a fast-paced setting. With a focus on employee well-being and a commitment to excellence, this role provides a unique chance to make a meaningful impact within the organisation.
Contact Details:
Alexander Associates Technical Recruitment Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in Paisley
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through industry events. We all know that sometimes it’s not just what you know, but who you know that can land you that Executive Assistant role.
✨Tip Number 2
Prepare for those interviews! Research the company and its leaders, and be ready to discuss how your EA experience aligns with their needs. We want you to shine and show them why you’re the perfect fit!
✨Tip Number 3
Showcase your skills! Bring along examples of your work, like reports or presentations you've prepared. We believe that demonstrating your organisational prowess can really set you apart from the competition.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. We’re here to help you every step of the way in landing that dream job!
We think you need these skills to ace Executive Assistant in Paisley
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to highlight your Executive Assistant experience. Focus on your skills in managing complex diaries, coordinating travel, and supporting senior leaders. We want to see how your background aligns with the role!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your HR administration experience and how you thrive in fast-paced environments. Let us know what makes you tick!
Showcase Your Attention to Detail:In this role, attention to detail is key. Make sure your application is free from typos and errors. We appreciate candidates who take the time to present their best selves, so double-check everything before hitting send!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates. Plus, it’s super easy to do!
How to prepare for a job interview at Alexander Associates Technical Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant and the specific requirements mentioned in the job description. Familiarise yourself with the key tasks like managing complex diaries and preparing documentation, so you can confidently discuss your relevant experience.
✨Showcase Your Organisational Skills
During the interview, be ready to share examples of how you've successfully managed multiple demands in a fast-paced environment. Highlight specific instances where your organisational skills made a difference, such as coordinating travel logistics or preparing for leadership meetings.
✨Demonstrate Discretion and Confidentiality
Since this role involves handling confidential information, it's crucial to convey your understanding of discretion. Share experiences where you maintained confidentiality while supporting senior leaders, and emphasise your commitment to protecting sensitive information.
✨Prepare for HR-Related Questions
Given the HR administration aspect of the role, brush up on your knowledge of the employee lifecycle and be prepared to discuss your experience in recruitment and onboarding. This will show that you're not only an excellent EA but also capable of supporting HR functions effectively.
