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- Tasks: Support a busy office by welcoming visitors and managing administrative tasks.
- Company: Join a dynamic team at Aldwych Consulting, promoting diversity and equality.
- Benefits: Gain valuable experience in a fast-paced environment with opportunities for growth.
- Why this job: Be the friendly face of the office and help create a positive workplace culture.
- Qualifications: Strong communication skills and experience in a busy office setting.
- Other info: Flexible working arrangements and support for all applicants.
The predicted salary is between 24000 - 36000 £ per year.
We are looking for a proactive and well-organised Office Assistant to join a busy project office. This role is based on site and reports directly to the Office Manager. You will support the smooth running of the office, assist in welcoming staff and visitors, help establish and maintain administrative processes, and provide general day-to-day office support.
Key Responsibilities
- Welcoming visitors upon arrival and ensuring they are directed appropriately
- Assisting with the visitor and staff sign-in processes
- Preparing meeting rooms, including arranging refreshments and lunches where required
- Coordinating meeting room bookings and displaying daily schedules
- Placing lunch orders with external providers
- Supporting the organisation of on-site wellbeing and engagement activities
- Assisting with planning and delivering social events such as team meals, seasonal celebrations, and staff gatherings
- Helping arrange travel and accommodation when needed
- Supporting the ordering of stationery, office consumables, and selected site/welfare items
- Managing coffee machines, water coolers, and related supplies, including arranging servicing
- Assisting with printer and photocopier issues as they arise
- Liaising with cleaning contractors to ensure service standards and contractual obligations are met
- Managing PPE stock levels and issuing items to new starters
- Performing general administrative tasks including laminating, preparing security passes, and ad-hoc duties
Skills
- Strong time-management skills
- Confident communication with colleagues at all levels
- Excellent organisational ability
- Adaptable and able to respond to varied tasks
- Creative and resourceful when problem-solving
Experience
- Professional experience communicating with clients both by phone and in writing
- Experience working with contractors, suppliers, or service providers
- Background in a busy office environment
Training & Qualifications
- Full driving licence
- Proficient with Microsoft Word, Excel, and Outlook
If this sounds like something you would be interested in then apply with a copy of your CV asap!
Receptionist in Havant employer: Aldwych Consulting
Contact Detail:
Aldwych Consulting Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist in Havant
✨Tip Number 1
First things first, make sure you know the company inside out. Research their values, culture, and recent projects. This will help you tailor your approach and show that you're genuinely interested in being part of their team.
✨Tip Number 2
When you get the chance to meet with them, be proactive! Bring up ideas on how you can improve their office processes or enhance visitor experiences. This shows initiative and that you’re ready to hit the ground running.
✨Tip Number 3
Don’t underestimate the power of networking. Connect with current employees on LinkedIn or attend any events they might be hosting. Building relationships can give you an edge and insider info about the role.
✨Tip Number 4
Finally, apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about wanting to join the team. Good luck!
We think you need these skills to ace Receptionist in Havant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the job description. Highlight your time-management skills and any relevant office experience to show us you're the perfect fit!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re interested in the role and how your background makes you a great candidate. Keep it friendly and professional, just like us!
Show Off Your Communication Skills: Since this role involves liaising with various people, make sure your written application showcases your confident communication style. We want to see how you can connect with colleagues and visitors alike!
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. It’s quick and easy, and we’ll get your application right into our hands!
How to prepare for a job interview at Aldwych Consulting
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Receptionist. Familiarise yourself with tasks like welcoming visitors, managing meeting room bookings, and handling administrative duties. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Show Off Your Organisational Skills
Since this role requires excellent organisational abilities, be prepared to discuss how you've successfully managed multiple tasks in the past. Think of specific examples where you coordinated events or handled busy schedules, and share these during your interview.
✨Practice Your Communication Skills
As a Receptionist, you'll need to communicate confidently with colleagues and visitors alike. Practise answering common interview questions clearly and concisely. You might even want to role-play with a friend to get comfortable with speaking about your experiences.
✨Be Ready to Problem-Solve
This job will require you to think on your feet, so prepare for situational questions that test your problem-solving skills. Consider scenarios like dealing with a last-minute meeting change or a visitor who needs assistance, and think about how you would handle them effectively.
