At a Glance
- Tasks: Manage office operations, support marketing, and assist with client invoicing.
- Company: Established consultancy in the construction sector with a supportive culture.
- Benefits: Flexible part-time hours, hybrid working, generous holiday entitlement, and career development.
- Other info: Join a collaborative team focused on employee well-being and professional growth.
- Why this job: Shape a new role while enjoying a healthy work-life balance in a growing company.
- Qualifications: Experience in office management and strong organisational skills required.
The predicted salary is between 30000 - 40000 £ per year.
Are you an experienced Office manager looking for a part time role based in Birmingham? Our client is able to offer an excellent opportunity for an experienced office administrator or office manager who has previously worked within an engineering, architectural, construction or wider professional-services environment.
Our client is an established consultancy working in the construction space. The business currently employs a close-knit team of consultancy professionals across offices in the UK, with plans to grow steadily over the coming years while maintaining its supportive culture and flexible approach to work.
The role
The position will involve working approximately 2.5 to 3 days per week. The preferred arrangement would be five shorter working days, for example between 10:00am and 2:45pm, although alternative working patterns can be considered. The successful candidate will need to provide at least half a day of support on Fridays, and you would typically attend the office one day per week. The preference is for the Office Manager to attend the office approximately one day per week, although there is again flexibility around the exact working arrangement.
Key responsibilities
- Preparing and issuing client invoices
- Monitoring and chasing outstanding payments by telephone and email
- Managing timesheets and internal administrative processes
- Processing invoices from subcontractors and consultants
- Supporting document control and maintaining company templates
- Managing office supplies and general office administration
- Coordinating CPD sessions, meetings and training
- Managing incoming CVs and supporting recruitment administration
- Supporting the onboarding of new employees
- Monitoring and responding to general enquiries
- Marketing support
The role will also include assisting with the company's marketing activity, including:
- Managing company social-media accounts
- Coordinating project photographs and video content
- Updating company brochures and website content
- Assisting with the preparation and formatting of marketing materials
Experience using publishing or design software would be useful but is not essential.
Additional responsibilities
Depending on experience, the successful candidate may also assist with:
- Framework and supplier applications
- Business-development administration
- Following up new client enquiries
- Organising staff social events
- Proofreading and formatting reports, proposals and other documents
About you
The ideal candidate will have:
- Previous experience in an office-management, administration or business-support role
- Experience working within an engineering, architectural, construction or professional-services consultancy
- Strong organisational and communication skills
- Confidence dealing with clients and chasing outstanding invoices
- Excellent attention to detail
- Good Microsoft Office skills
- The ability to work independently and manage a varied workload
- A flexible and proactive approach
What is on offer
The company provides a genuinely flexible and employee-focused working environment. Benefits include:
- A highly flexible part-time working arrangement
- Hybrid working
- Generous holiday entitlement
- A supportive and collaborative team
- The opportunity to shape a newly created role
- Scope for the position to develop as the business grows
- A healthy approach to workload and work-life balance
The company is growing naturally and sustainably, with a focus on securing the right projects, retaining its people and maintaining a positive working culture.
If this sounds like something of interest and you would like to know more then apply now with a copy of your CV ASAP.
Aldwych Consulting values diversity and promotes equality. We encourage and welcome applications from all sections of society and are happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.
Candidates must be eligible to live and work in the UK.
For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.
Part Time Office Manager in Birmingham employer: Aldwych Consulting
Aldwych Consulting is an excellent employer, offering a flexible and supportive work environment in Birmingham for those seeking a part-time Office Manager role. With a focus on employee well-being, generous holiday entitlement, and opportunities for professional growth, the company fosters a collaborative culture that values diversity and encourages a healthy work-life balance.
