At a Glance
- Tasks: Manage project documentation and support digital workflows in construction projects.
- Company: Leading civil engineering and infrastructure contractor with a focus on digital innovation.
- Benefits: Competitive salary, career growth, and a chance to shape digital construction practices.
- Other info: Opportunity for professional development and collaboration with diverse project teams.
- Why this job: Join a dynamic team and make a real impact on major construction projects.
- Qualifications: Experience in document control and knowledge of digital information systems required.
The predicted salary is between 35000 - 40000 £ per year.
Location: Portsmouth, United Kingdom
Salary: £35,000 - £40,000 per annum
Permanent, Full-Time
Are you an experienced Document Controller with a strong understanding of digital information management and construction project workflows? Do you have experience working with Common Data Environments (CDEs), document compliance and BIM-related processes, and want to play a key role in improving digital delivery across major projects? Our client, a leading civil engineering and infrastructure contractor, is looking to appoint a Document Controller to join their team. This is an excellent opportunity for a detail-oriented and proactive professional to take ownership of document management systems, support project teams and contribute to the ongoing development of digital construction practices.
Working closely with project delivery, design and information management teams, you will help ensure project information is accurate, compliant, accessible and managed in line with industry standards.
The Role
As a Document Controller, you will be responsible for overseeing project information workflows, maintaining document management systems and supporting the effective use of digital platforms across construction projects. You will play an important role in ensuring documentation meets project requirements, while helping project teams, subcontractors and other stakeholders make the most of the systems and processes available.
Key Responsibilities
- Manage and maintain project documentation in accordance with established information management procedures, contractual requirements and project standards.
- Review and validate documents to ensure they meet agreed naming conventions, metadata requirements and information exchange protocols.
- Support the development and implementation of document control standards, workflows and best practices across projects.
- Maintain the project document control register, ensuring records are accurate, up to date and easily accessible.
- Manage document numbering and reference allocation in line with project-specific requirements.
- Coordinate the review, approval and distribution of project information through the relevant digital platforms and agreed workflows.
- Work alongside the Project Data Manager to monitor document workflows, track progress and produce performance reports using dashboard data.
- Provide guidance, training and ongoing support to project teams in the use of Common Data Environments (CDEs).
- Collaborate with design, engineering and construction teams to encourage consistent information management practices and support digital innovation.
- Identify effective processes and solutions developed on projects and help share these across the wider business.
- Review opportunities to improve existing software systems and digital workflows, working with colleagues to identify potential enhancements.
About You
The ideal candidate will have experience in construction document control, a good understanding of digital information systems and the ability to work collaboratively with a range of project stakeholders.
Essential Skills & Experience
- Minimum of three years' experience in Document Control within the construction or civil engineering sector.
- Strong understanding of document management systems and digital platforms used within construction projects.
- Experience working with one or more Common Data Environment (CDE) software systems.
- Knowledge of document validation, information workflows and digital project record management.
- Understanding of construction industry information management standards, including BS EN ISO 19650 principles.
- Proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, Power BI and Visio.
- Full UK driving licence.
Desirable Experience
- Previous experience using Autodesk Forma or similar construction information management platforms.
- Practical knowledge of BIM processes and how they are applied within a construction contracting environment.
- Experience supporting the implementation or improvement of digital systems across projects.
- Familiarity with information management requirements, project delivery workflows and collaborative working environments.
If you are an experienced Document Controller looking for a new challenge within the construction and infrastructure sector, this could be the ideal opportunity for you. If this sounds of interest to you, apply with your CV ASAP!
Alternatively, you can reach me on 07880 243 336.
Aldwych Consulting values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK.
For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.
Document Controller in Portsmouth employer: Aldwych Consulting Ltd
Join a highly regarded construction consultancy in Hampshire that prioritises its people and fosters a collaborative work culture. With a strong focus on career development, you will have access to mentorship and structured progression opportunities, ensuring your professional growth is supported every step of the way. Enjoy a competitive salary, hybrid working options, and the chance to work on diverse projects while building lasting client relationships in a friendly environment.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller in Portsmouth
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Aldwych Consulting Ltd, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Document Controller at Aldwych Consulting Ltd.
We think you need these skills to ace Document Controller in Portsmouth
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Aldwych Consulting Ltd
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
