At a Glance
- Tasks: Ensure the smooth running of a busy office and manage key relationships.
- Company: Dynamic financial services firm with a focus on growth and collaboration.
- Benefits: Competitive salary, benefits package, and opportunities for professional development.
- Other info: Join a supportive team and enjoy a varied role with excellent career prospects.
- Why this job: Be the go-to person in a fast-paced environment and make a real impact.
- Qualifications: Experience in office management within financial or professional services.
The predicted salary is between 36000 - 44000 £ per year.
Are you a highly organised, proactive Office Manager with experience in financial or professional services? Do you enjoy being the go-to person, ensuring the smooth running of a busy office, managing suppliers and facilities and creating a welcoming, professional working environment? Are you confident working with senior leaders in a fast-paced environment and looking for a varied role where you can really make an impact?
Our client, a successful and growing financial services firm, is looking for a fantastic all-rounder to take ownership of its London office, support its Greece office and play a key role in the firm's continued growth. This is an in-office role, Monday to Friday working 8am–5pm.
What you’ll be doing day-to-day:
- Overseeing the smooth running of the office, ensuring everything is organised, efficient and well maintained
- Acting as the main point of contact for building management, contractors and facilities suppliers
- Managing office maintenance, health and safety procedures and building access
- Taking the lead on a potential office move, including planning, budgets, suppliers and coordinating with internal teams
- Greeting visitors, answering calls and ensuring meeting rooms are prepared and fully equipped
- Ordering office supplies, furniture, refreshments and catering
- Managing office budgets, supplier invoices, expenses and costs
- Booking international travel, accommodation and visas, and helping introduce a new corporate travel system
- Supporting HR and IT with onboarding, offboarding and recruitment coordination
- Planning and organising team socials and internal events
- Providing remote administrative support to the Greece office
- Supporting business continuity planning and office compliance procedures
- Being the glue that keeps everything running smoothly!
The skills you need to bring:
- Previous Office Manager experience within financial or professional services
- Experience managing building relationships, facilities and external suppliers
- Highly organised, confident and professional, with excellent attention to detail
- A proactive, hands-on approach and a willingness to turn your hand to anything
- Excellent communication skills and confidence dealing with senior stakeholders
- Strong judgement, discretion and the ability to work independently
- A flexible, solutions-focused approach to work
- Strong MS Office skills, particularly Outlook, Excel and Word
- Ideally, experience within a trading firm, hedge fund, bank or asset manager
- Experience managing an office move or fit-out project would be a real advantage
Office Manager in London employer: Aldrich & Company Limited
Aldrich & Company Limited is an exceptional employer located in the vibrant City of London, offering a dynamic work environment that thrives on collaboration and proactive engagement. Employees benefit from a supportive culture that prioritises professional growth, alongside competitive benefits tailored to enhance work-life balance. Joining our team means being part of a fast-paced private equity firm where your contributions are valued and opportunities for development are abundant.
