At a Glance
- Tasks: Support a family office with administration, travel arrangements, and event coordination.
- Company: A prestigious family office in SW3, offering a professional environment.
- Benefits: Competitive pro-rata salary, part-time hours, and a stable work environment.
- Other info: Enjoy a dynamic role with opportunities for personal growth and development.
- Why this job: Join a unique role where your organisational skills make a real difference.
- Qualifications: Experience as an EA in a private or family office setting is essential.
The predicted salary is between 70000 - 70000 £ per year.
This is a permanent, part-time position offering longevity, trust and the opportunity to work within a highly professional private environment.
A small family office based in SW3, close to Sloane Square, is seeking an exceptional Executive Assistant to provide seamless support on a part-time basis, two days per week.
This is a rare opportunity for a meticulous, highly organised and discreet EA who takes genuine pride in creating order, maintaining high standards and ensuring that every detail is handled with precision and care. The successful candidate will be practical, dependable and naturally diligent, with previous experience supporting within a family office or private household environment.
The role requires someone who is scrupulously reliable, numerate and capable of managing a broad range of personal and household administration with absolute discretion and professionalism.
What you’ll be doing day to day:
- Managing all administration relating to multiple private residences globally
- Meticulously reconciling accounts, payments and household expenditure
- Overseeing insurance policies, invoices and bill payments
- Providing basic technology support and coordinating new equipment setup
- Arranging complex travel itineraries, visas and accommodation
- Coordinating private events, dinners and invitations
- Managing deliveries, online orders and household logistics
- Liaising with household staff, contractors, gardeners, builders and vehicle providers
- Ensuring all household operations run efficiently and seamlessly
Skills & Experience Required:
- Previous experience in a similar private EA or family office role
- Exceptional attention to detail and a highly methodical approach
- Strong numeracy and experience reconciling accounts accurately
- Excellent organisational and administrative skills
- A practical, hands-on and solutions-focused mindset
- Strong technical confidence and proficiency with systems and devices
- Absolute discretion, loyalty and professionalism
- Someone who thrives on order, efficiency and high standards
EA, Family Office employer: Aldrich & Company Limited
This small family office in the prestigious SW3 area offers a unique opportunity for an Executive Assistant to thrive in a professional and private environment. With a focus on longevity and trust, employees benefit from a supportive work culture that values discretion and high standards, alongside the chance to develop their skills in a meticulous role that ensures every detail is managed with care. The part-time nature of the position allows for a balanced work-life dynamic while being part of a dedicated team committed to excellence.
Contact Details:
Aldrich & Company Limited Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land EA, Family Office
✨Tip Number 1
Network like a pro! Reach out to your connections in the family office sector. We all know that sometimes it’s not just what you know, but who you know. Attend industry events or join relevant online groups to meet potential employers.
✨Tip Number 2
Prepare for the interview by researching the family office and its values. We want you to show that you understand their unique environment. Tailor your responses to highlight how your meticulous nature and organisational skills align with their needs.
✨Tip Number 3
Practice your pitch! We suggest you rehearse how you’ll present your experience and skills. Focus on your previous roles in similar environments and how you’ve handled complex tasks with discretion and professionalism.
✨Tip Number 4
Don’t forget to follow up after your interview! A simple thank-you email can go a long way. We recommend reiterating your enthusiasm for the role and reminding them why you’re the perfect fit for their family office.
We think you need these skills to ace EA, Family Office
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your previous roles in family offices or similar environments, and don’t forget to showcase your attention to detail and organisational skills!
Craft a Personal Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this EA role. Mention specific experiences that demonstrate your reliability and discretion, and show us your enthusiasm for working in a private environment.
Showcase Your Skills:In your application, be sure to highlight your numeracy skills and any experience with managing household administration. We want to see how you’ve successfully handled similar tasks in the past, so give us some solid examples!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, we love seeing applications come through our own platform!
How to prepare for a job interview at Aldrich & Company Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant in a family office. Familiarise yourself with the specific tasks mentioned in the job description, like managing household administration and reconciling accounts. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Attention to Detail
Given the emphasis on meticulousness in this role, prepare examples from your past experience where your attention to detail made a significant difference. Whether it was managing complex travel itineraries or overseeing invoices, be ready to discuss how your careful approach has led to successful outcomes.
✨Demonstrate Discretion and Professionalism
In a family office environment, discretion is key. Be prepared to talk about situations where you've had to handle sensitive information or maintain confidentiality. Highlight your understanding of the importance of professionalism in private settings, as this will resonate well with the interviewers.
✨Prepare for Practical Scenarios
Expect to face practical questions or scenarios during the interview. Think about how you would manage multiple residences or coordinate events. Practising these scenarios can help you articulate your thought process and problem-solving skills effectively, showcasing your hands-on and solutions-focused mindset.
