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- Tasks: Support senior leaders and coordinate teams in a dynamic investment environment.
- Company: Globally recognised investment manager with a collaborative culture.
- Benefits: Competitive salary, bonus, flexible work options, and professional development.
- Other info: Fast-paced environment with opportunities for mentorship and process improvement.
- Why this job: Be the engine behind leadership, ensuring smooth operations and impactful projects.
- Qualifications: Experience in PA/Admin roles, excellent communication, and organisational skills.
The predicted salary is between 53000 - 58000 £ per year.
£53,000 - £58,000 + bonus + benefits
Do you enjoy being the engine behind senior leadership, keeping everything running smoothly, anticipating needs and handling administrative processes with confidence? Are you an experienced PA/Administrator from a financial services, professional services, or corporate environment?
Our client, a globally recognised investment manager, is looking for a proactive, highly organised individual to provide high-level support to senior leaders and act as a central point of coordination across teams. You’ll quickly become the ‘go-to’ for both executives and wider teams, ensuring seamless day-to-day operations.
If you thrive in a fast-paced, collaborative environment where no two days look the same, this could be a great fit. There is flexibility for 1 day a week WFH.
What you’ll be doing day to day:
- Managing a range of complex, confidential administrative tasks with strong attention to policy and process
- Acting as a key point of contact, screening calls, handling enquiries and managing communications professionally
- Coordinating busy diaries, meetings, and travel across multiple time zones, anticipating needs proactively
- Organising and delivering meetings, workshops, and conferences end-to-end, including logistics and materials
- Supporting cross-team projects, research and reporting for senior leaders
- Maintaining accurate databases, shared sites and documentation
- Coordinating executive meetings, including agendas, materials, minutes and logistics
- Preparing correspondence, reports, presentations and handling expenses and records
- Coordinating onboarding processes for new hires, including interviews and team integration
- Supporting department-wide events and key initiatives
- Providing system support and troubleshooting, escalating issues where needed
- Tracking project progress and updating stakeholders on status and risks
- Maintaining and improving workflows, procedures, and documentation
- Mentoring junior team members and promoting best practices
- Identifying and driving process improvements to enhance efficiency
- Proactively anticipating challenges and ensuring smooth operations
- Encouraging collaboration and knowledge sharing across global teams
The skills you need to bring:
- Previous solid experience gained from PA/Admin/Business Support roles, from Financial Services and/or Blue-Chip firms
- Excellent communication skills; verbal, written and interpersonal
- Strong organisational and time management abilities with a focus on efficiency and service
- Proactive, forward-thinking approach with the ability to anticipate needs and build trust
- Strong analytical and problem-solving skills with high attention to detail
- Advanced proficiency in Microsoft 365, advantageous if have exposure to MS Apps, and collaboration tools (Teams, Zoom, Adobe)
- Approachable, with good mentoring skills
- Ability to multitask, prioritise and meet tight deadlines
- High level of accuracy and attention to detail in all work
- Adaptable and flexible in a fast-paced, evolving environment
- Resourceful mindset with a focus on continuous improvement
- Experience coordinating meetings and events across multiple time zones
EA/Coordinator, Investments, City (4/1) 22836 in Slough employer: Aldrich & Co.
Contact Detail:
Aldrich & Co. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EA/Coordinator, Investments, City (4/1) 22836 in Slough
✨Tip Number 1
Network like a pro! Reach out to your connections in the financial services sector and let them know you're on the hunt for an EA/Coordinator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews by practising common questions and scenarios specific to the role. Think about how you can showcase your organisational skills and proactive approach, as these are key in this fast-paced environment.
✨Tip Number 3
Don’t forget to leverage social media! Follow companies you’re interested in and engage with their content. This can help you get noticed and show your enthusiasm for the industry.
✨Tip Number 4
Finally, apply through our website! We’ve got loads of resources to help you land that dream job, and applying directly can sometimes give you an edge over other candidates. Let’s get you started!
We think you need these skills to ace EA/Coordinator, Investments, City (4/1) 22836 in Slough
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the job description. Highlight your previous PA/Admin roles, especially in financial services, to show us you’re the right fit!
Craft a Compelling Cover Letter: Use your cover letter to tell us why you’re excited about this role. Share specific examples of how you've successfully managed complex tasks or supported senior leaders in the past.
Show Off Your Organisational Skills: In your application, give us a glimpse of your organisational prowess. Mention any tools or methods you use to keep things running smoothly, especially when coordinating meetings across time zones.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at Aldrich & Co.
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the EA/Coordinator role and its responsibilities. Familiarise yourself with the key tasks mentioned in the job description, such as managing complex administrative tasks and coordinating meetings across time zones. This will help you demonstrate your knowledge and show that you're the perfect fit for the position.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed busy schedules or coordinated events in the past. Highlight your ability to multitask and prioritise effectively, as these skills are crucial for this role. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
✨Demonstrate Proactivity
Employers love candidates who can anticipate needs and challenges. Prepare to discuss instances where you've proactively identified issues and implemented solutions. This could be anything from streamlining a process to improving communication within a team. Showing that you think ahead will set you apart from other candidates.
✨Familiarise Yourself with Tech Tools
Since the role requires advanced proficiency in Microsoft 365 and collaboration tools like Teams and Zoom, brush up on these platforms before your interview. Be prepared to discuss how you've used these tools in previous roles to enhance efficiency and support your team. This will demonstrate your readiness to hit the ground running.