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- Tasks: Keep the office running smoothly and be the go-to person for all organisational needs.
- Company: Boutique finance firm in Mayfair with a vibrant and fast-paced environment.
- Benefits: Full-time role with opportunities for growth and a dynamic work atmosphere.
- Why this job: Join a passionate team and make a real impact in a thriving office.
- Qualifications: 2-4 years of experience in a similar role, ideally in finance.
- Other info: In-office role, perfect for proactive individuals who love organisation.
The predicted salary is between 36000 - 60000 £ per year.
Are you highly organised and proactive and do you have a passion for organising and running an efficient office? Do you have 2-4 years’ experience in a similar role, ideally from a boutique finance firm that operates globally and at a fast pace? Do you enjoy being the go-to person, ensuring everything runs smoothly? From meeting and greeting clients, to overseeing office budgets, liaising with global offices and maintaining a friendly, vibrant office space. Our client is looking for a fantastic all-rounder with a great attitude to keep the office in peak condition! This is an in-office role.
What you’ll be doing day-to-day:
- Acting as first point of contact, answering phones and handling client requests
- Greeting clients and visitors in person; coordinating and organising meeting rooms and VC meetings
- Ordering weekly food for the office
- Maintaining office supplies including stationery, business cards and equipment
- Managing office budgets, expenses and invoice payments
- HR administration; tracking holidays, sickness, onboarding and maintaining employee handbook
- Building management; attending tenant meetings, reviewing service charges, organising maintenance
- Assisting Compliance Officer with regulatory deadlines
- Booking travel and submitting expenses
- Planning and organising team events
- Being the glue that keeps everything together!
The skills you need to bring:
- Previous experience supporting a busy office, ideally in the finance sector
- Highly organised, confident and articulate approach
- Excellent verbal and written communication skills with excellent attention to detail
- A flexible, problem solving approach to work
- Desire to be a proactive team player – in office 5 days a week
- Strong MS Office skills, especially Excel
Office Coordinator, Boutique Finance, Mayfair employer: Aldrich & Co.
Contact Detail:
Aldrich & Co. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Coordinator, Boutique Finance, Mayfair
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance sector and let them know you're on the hunt for an Office Coordinator role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews by practising common questions related to office management and client interaction. We recommend role-playing with a friend to get comfortable with your responses and showcase your organisational skills.
✨Tip Number 3
When you land that interview, make sure to highlight your experience in maintaining office supplies and managing budgets. Show them how your proactive approach can keep their office running smoothly and efficiently!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are enthusiastic about joining our vibrant team!
We think you need these skills to ace Office Coordinator, Boutique Finance, Mayfair
Some tips for your application 🫡
Show Off Your Organisational Skills: Make sure to highlight your organisational prowess in your application. We want to see how you've kept things running smoothly in previous roles, especially in a fast-paced environment like finance.
Be Personable and Professional: Since you'll be the first point of contact, it's crucial to convey your friendly and professional attitude. Use your application to showcase your communication skills and how you handle client interactions.
Detail Your Relevant Experience: We love seeing candidates with experience in similar roles. Be specific about your past responsibilities and achievements, especially those that relate to office management and finance.
Apply Through Our Website: To make sure your application gets the attention it deserves, apply directly through our website. It’s the best way for us to keep track of your application and get back to you quickly!
How to prepare for a job interview at Aldrich & Co.
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Office Coordinator role and its responsibilities. Familiarise yourself with the day-to-day tasks mentioned in the job description, like managing office budgets and coordinating meetings. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires a highly organised individual, prepare examples from your past experience where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise your workload and ensure everything runs smoothly, as this will highlight your suitability for the role.
✨Communicate Clearly and Confidently
Excellent verbal and written communication skills are crucial for this position. Practice articulating your thoughts clearly and confidently during the interview. You might even want to prepare a few questions to ask the interviewer about their expectations for communication within the team, which shows your proactive approach.
✨Emphasise Your Team Player Attitude
Being the 'glue' that keeps everything together means being a great team player. Share examples of how you've collaborated with others in previous roles, especially in fast-paced environments. Highlight your flexibility and problem-solving skills, as these traits are essential for thriving in a boutique finance firm.
