At a Glance
- Tasks: Support two principals with bookkeeping, operations, and travel arrangements in a dynamic family office.
- Company: A vibrant family office managing diverse interests and businesses.
- Benefits: Competitive salary up to £50,000 and hybrid working model.
- Other info: Opportunity to improve systems using AI and technology in a supportive team.
- Why this job: Join a high-trust environment where your organisational skills make a real difference.
- Qualifications: Experience as a PA/EA with strong Xero and bookkeeping skills.
The predicted salary is between 45000 - 50000 £ per year.
To £50,000 | Minimum 1 day in London
Are you an experienced PA/EA with strong operational skills and hands-on Xero/bookkeeping experience? This is a varied, high-trust role supporting two principals across a family office, several privately owned businesses and personal interests. It would suit a commercially minded PA/EA who enjoys being involved in everything from Xero and financial administration to operations, travel, business support and getting things organised. This is not an accountant role.
Our client is looking for someone with a strong PA/EA or business support background who is confident handling day-to-day bookkeeping and finance administration as part of a much broader role. The principals’ interests include a long-established family estate, property, a growing PR advisory business and a charitable trust. You will work closely with external accountants and advisers rather than being expected to provide technical accounting advice. The role is hybrid, with at least one day a week in London and a monthly visit to the estate office.
The role will include:
- Day-to-day bookkeeping and reconciliations across several entities using Xero
- Invoices, payments, expenses, VAT information and payroll administration
- Liaising with accountants and advisers and preparing accurate financial information
- Managing utilities, subscriptions, licences and property-related administration
- Travel arrangements and occasional diary/scheduling support
- Maintaining organised electronic records, contracts and business documentation
- Supporting Companies House, HR and general corporate administration
- Coordinating day-to-day operational and administrative matters across the businesses and family office
- Improving systems and processes, including using AI and technology to work more efficiently
- Picking up the varied ad hoc tasks that come with a small, entrepreneurial family office
The skills you need to bring:
- Previous experience as a PA, EA or senior business support professional, ideally within a professional, corporate, financial or entrepreneurial environment
- Strong, practical Xero/bookkeeping experience
- Good Excel and general IT skills
- Excellent numeracy and exceptional attention to detail
- Commercial common sense and confidence dealing with multiple businesses and priorities
- A proactive, flexible approach – someone who enjoys a broad role and is happy to turn their hand to whatever needs doing
PA / Operations & Bookkeeping – Family Office, SW1 (Hybrid) 22935 in London employer: Aldrich & Co.
Aldrich & Co. is an exceptional employer that fosters a vibrant work culture in the heart of central London, offering employees the chance to engage with high-profile clients and lead innovative communication strategies. With a strong emphasis on professional development, team mentorship, and collaboration, we provide our staff with the tools and opportunities to grow their careers while making a meaningful impact in the industry.
StudySmarter Expert Advice🤫
We think this is how you could land PA / Operations & Bookkeeping – Family Office, SW1 (Hybrid) 22935 in London
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We think you need these skills to ace PA / Operations & Bookkeeping – Family Office, SW1 (Hybrid) 22935 in London
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Aldrich & Co.. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Aldrich & Co. and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Aldrich & Co.. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Aldrich & Co.'s values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Aldrich & Co.
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Aldrich & Co..
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Aldrich & Co. will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Aldrich & Co. and how you would contribute to adapting HR strategies.
