At a Glance
- Tasks: Ensure the smooth running of a busy office and manage suppliers and facilities.
- Company: Join a successful and growing financial services firm in London.
- Benefits: Competitive salary, dynamic work environment, and opportunities for professional growth.
- Other info: Monday to Friday role with a focus on teamwork and collaboration.
- Why this job: Be the go-to person in a fast-paced setting and make a real impact.
- Qualifications: Experience in office management within financial or professional services is essential.
The predicted salary is between 36000 - 44000 £ per year.
Are you a highly organised, proactive Office Manager with experience in financial or professional services? Do you enjoy being the go-to person, ensuring the smooth running of a busy office, managing suppliers and facilities and creating a welcoming, professional working environment? Are you confident working with senior leaders in a fast-paced environment and looking for a varied role where you can really make an impact?
Our client, a successful and growing financial services firm, is looking for a fantastic all-rounder to take ownership of its London office, support its Greece office and play a key role in the firm's continued growth. This is an in-office role, Monday to Friday working 8am–5pm.
What you’ll be doing day-to-day:
- Overseeing the smooth running of the office, ensuring everything is organised, efficient and well maintained
- Acting as the main point of contact for building management, contractors and facilities suppliers
- Managing office maintenance, health and safety procedures and building access
- Taking the lead on a potential office move, including planning, budgets, suppliers and coordinating with internal teams
- Greeting visitors, answering calls and ensuring meeting rooms are prepared and fully equipped
- Ordering office supplies, furniture, refreshments and catering
- Managing office budgets, supplier invoices, expenses and costs
- Booking international travel, accommodation and visas, and helping introduce a new corporate travel system
- Supporting HR and IT with onboarding, offboarding and recruitment coordination
- Planning and organising team socials and internal events
- Providing remote administrative support to the Greece office
- Supporting business continuity planning and office compliance procedures
- Being the glue that keeps everything running smoothly!
The skills you need to bring:
- Previous Office Manager experience within financial or professional services
- Experience managing building relationships, facilities and external suppliers
- Highly organised, confident and professional, with excellent attention to detail
- A proactive, hands-on approach and a willingness to turn your hand to anything
- Excellent communication skills and confidence dealing with senior stakeholders
- Strong judgement, discretion and the ability to work independently
- A flexible, solutions-focused approach to work
- Strong MS Office skills, particularly Outlook, Excel and Word
- Ideally, experience within a trading firm, hedge fund, bank or asset manager
- Experience managing an office move or fit-out project would be a real advantage
Office Manager, Quantitative Trading, EC2 22976 in London employer: Aldrich & Co.
Aldrich & Co. is an exceptional employer that fosters a vibrant work culture in the heart of central London, offering employees the chance to engage with high-profile clients and lead innovative communication strategies. With a strong emphasis on professional development, team mentorship, and collaboration, we provide our staff with the tools and opportunities to grow their careers while making a meaningful impact in the industry.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager, Quantitative Trading, EC2 22976 in London
✨Get to Grips with Data Visualisation Tools
If you're aiming for a full-time role in business intelligence, brush up on your skills with popular data visualisation tools like Tableau or Power BI. Showcasing projects where you've transformed raw data into clear visual insights can give you a real edge.
✨Join Local Business Intelligence Meetups
Look for local business intelligence meetups or analytics conferences in your area. These events are not just great for learning but also for networking with industry professionals who could lead you to opportunities at companies like Aldrich & Co.!
✨Engage with Online BI Communities
Join online forums or communities focused on business intelligence—think LinkedIn groups, Reddit threads, or even dedicated Slack channels. Engage actively by sharing your insights and asking questions; this can help you build visibility and connect with potential employers.
✨Leverage Your University’s Career Support
If you're a recent graduate, definitely tap into your university's career services. Many have connections with companies in need of full-time BI specialists, and they can guide you on how to pitch yourself effectively—don't miss out on that!
We think you need these skills to ace Office Manager, Quantitative Trading, EC2 22976 in London
Some tips for your application 🫡
Highlight Your Analytical Skills:In the business intelligence field, showcasing your analytical skills is a must. Make sure your CV includes relevant experience with data analysis tools, programming languages like SQL or Python, and any projects where you've interpreted complex data sets to drive business decisions.
Showcase Your Business Acumen:Don't just focus on data; show us how you can apply your insights to real-world business problems. Highlight projects where you made a tangible impact on company performance, and be prepared to explain your thought process in your cover letter.
Tailor Your Documents for Us:When applying for a full-time role at Aldrich & Co., tailor your CV and cover letter to reflect our organisational goals and strategies. Mention specific tools and methodologies that align with what we do—this shows you’ve done your homework and are genuinely interested in our mission!
Include Relevant Certifications:Certifications like Google Data Analytics or similar qualifications can really make you stand out in business intelligence. Include these in your application, as they demonstrate your commitment to the field and your willingness to stay current with industry standards.
How to prepare for a job interview at Aldrich & Co.
✨Show off your analytical skills
In a business intelligence role, you're going to need to demonstrate your analytical prowess. Be prepared to discuss specific tools you've used, like SQL, Tableau, or Power BI. Have real-world examples ready where you’ve turned data into actionable insights – this is what makes us shine in interviews!
✨Practice your technical know-how
Expect some technical questions during the interview that dive deep into your understanding of data modelling and analytics frameworks. Brush up on your knowledge of data warehousing concepts and be ready to tackle any real case scenarios they might present. They’ll want to see how you approach problems using your BI toolkit.
✨Portfolio of Projects
Since it's a full-time role, having a strong portfolio is key! Compile case studies demonstrating your previous projects, preferably showing how your insights led to business improvements. This can help us display how you think through complex datasets and your problem-solving process, which is what employers are keen on seeing.
✨Know their business model
Get familiar with Aldrich & Co.’s business model and recent data-driven decisions. Be prepared to discuss how your skills can specifically support their objectives or challenges. Understanding their landscape shows that you’re not just a data buff, but you’re also genuinely interested in how BI can impact their bottom line.
