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- Tasks: Support senior leaders with administrative tasks and coordinate cross-team projects.
- Company: Globally recognised investment manager with a dynamic work culture.
- Benefits: Competitive salary, bonus, flexible working, and professional development opportunities.
- Other info: Opportunity to mentor junior team members and drive process improvements.
- Why this job: Be the backbone of leadership in a fast-paced, collaborative environment.
- Qualifications: Experience in PA/Admin roles, excellent communication, and strong organisational skills.
The predicted salary is between 53000 - 58000 £ per year.
Do you enjoy being the engine behind senior leadership, keeping everything running smoothly, anticipating needs and handling administrative processes with confidence? Are you an experienced PA/Administrator from a financial services, professional services, or corporate environment? Our client, a globally recognised investment manager, is looking for a proactive, highly organised individual to provide high-level support to senior leaders and act as a central point of coordination across teams. You’ll quickly become the ‘go-to’ for both executives and wider teams, ensuring seamless day-to-day operations.
If you thrive in a fast-paced, collaborative environment where no two days look the same, this could be a great fit. There is flexibility for 1 day a week WFH.
What you’ll be doing day to day:
- Managing a range of complex, confidential administrative tasks with strong attention to policy and process
- Acting as a key point of contact, screening calls, handling enquiries and managing communications professionally
- Coordinating busy diaries, meetings, and travel across multiple time zones, anticipating needs proactively
- Organising and delivering meetings, workshops, and conferences end-to-end, including logistics and materials
- Supporting cross-team projects, research and reporting for senior leaders
- Maintaining accurate databases, shared sites and documentation
- Coordinating executive meetings, including agendas, materials, minutes and logistics
- Preparing correspondence, reports, presentations and handling expenses and records
- Coordinating onboarding processes for new hires, including interviews and team integration
- Supporting department-wide events and key initiatives
- Providing system support and troubleshooting, escalating issues where needed
- Tracking project progress and updating stakeholders on status and risks
- Maintaining and improving workflows, procedures, and documentation
- Mentoring junior team members and promoting best practices
- Identifying and driving process improvements to enhance efficiency
- Proactively anticipating challenges and ensuring smooth operations
- Encouraging collaboration and knowledge sharing across global teams
The skills you need to bring:
- Previous solid experience gained from PA/Admin/Business Support roles, from Financial Services and/or Blue-Chip firms
- Excellent communication skills; verbal, written and interpersonal
- Strong organisational and time management abilities with a focus on efficiency and service
- Proactive, forward-thinking approach with the ability to anticipate needs and build trust
- Strong analytical and problem-solving skills with high attention to detail
- Advanced proficiency in Microsoft 365, advantageous if have exposure to MS Apps, and collaboration tools (Teams, Zoom, Adobe)
- Approachable, with good mentoring skills
- Ability to multitask, prioritise and meet tight deadlines
- High level of accuracy and attention to detail in all work
- Adaptable and flexible in a fast-paced, evolving environment
- Resourceful mindset with a focus on continuous improvement
- Experience coordinating meetings and events across multiple time zones
EA/Coordinator, Investments, City (4/1) 22836 in London employer: Aldrich & Co.
Contact Detail:
Aldrich & Co. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EA/Coordinator, Investments, City (4/1) 22836 in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the financial services sector and let them know you're on the hunt for an EA/Coordinator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews by practising common questions and scenarios related to the role. Think about how you can showcase your organisational skills and proactive approach, as these are key traits for the position.
✨Tip Number 3
Don’t forget to leverage social media! Follow companies you’re interested in and engage with their content. This can help you stay updated on job openings and show your enthusiasm for the industry.
✨Tip Number 4
Apply through our website for the best chance at landing that dream job! We make it easy for you to connect with potential employers and streamline your application process.
We think you need these skills to ace EA/Coordinator, Investments, City (4/1) 22836 in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the job description. Highlight your previous PA/Admin roles, especially in financial services, to show us you’re the right fit!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about this role and how your proactive approach can help keep everything running smoothly for our senior leaders.
Show Off Your Organisational Skills: In your application, give examples of how you've managed complex tasks or coordinated busy schedules. We want to see your strong organisational abilities in action!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us.
How to prepare for a job interview at Aldrich & Co.
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the EA/Coordinator role and its responsibilities. Familiarise yourself with the key tasks mentioned in the job description, like managing complex administrative tasks and coordinating busy diaries. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed multiple tasks or projects in the past. Highlight your ability to prioritise and stay organised, especially in fast-paced environments. Use the STAR method (Situation, Task, Action, Result) to structure your responses and make them impactful.
✨Demonstrate Proactivity
Employers love candidates who can anticipate needs and take initiative. Prepare to discuss instances where you've proactively solved problems or improved processes in previous roles. This will illustrate your forward-thinking approach and ability to keep operations running smoothly, which is crucial for this position.
✨Be Ready for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills and ability to handle challenges. Think about potential situations you might face in the role, such as managing conflicting schedules or dealing with last-minute changes. Practising your responses will help you feel more confident and prepared during the interview.