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- Tasks: Manage complex diaries, coordinate global travel, and prepare for Board meetings.
- Company: Dynamic private equity firm with a high-achieving culture.
- Benefits: Competitive salary, bonus, and comprehensive benefits package.
- Why this job: Join a prestigious firm and support top executives in a vibrant office environment.
- Qualifications: 10+ years EA experience, strong financial services background, and exceptional organisational skills.
- Other info: Opportunity to work in a beautiful office, 5 days a week.
The predicted salary is between 75000 - 90000 £ per year.
Salary £75,000 - £90,000
Do you have EA experience supporting a dynamic individual at executive level in private equity/fund management? Do you have the credibility to act as ambassador in the office; to be gatekeeper for all business matters? Are you approachable, able to gain instant trust and are you unfazed in a high-achieving environment? Our client is looking for an exceptional EA, with strong emotional intelligence to provide this critical support with pragmatism, efficiency and discretion. This is not hybrid – the nature of this hugely fulfilling role requires your presence 5 days a week in their beautiful office!
What you’ll be doing day to day:
- Proactive and complex diary management for executive (+ 1 other) across multiple time zones (London, New York, Asia), managing competing priorities with sound judgement
- Comprehensive global travel coordination, including itineraries, visas, accommodation and ground transportation, often at short notice or subject to last‑minute changes
- Acting as the primary gatekeeper and first point of contact for internal and external stakeholders, exercising discretion and always representing the executives with professionalism
- Preparation and coordination of Board meetings, including scheduling, agenda preparation, collation and distribution of Board packs, minute‑taking coordination and following‑up on action items
- Meeting preparation more broadly – assembling briefing materials, preparing agendas and tracking follow‑up actions
- Expense management and processing in line with firm policies
- Ad hoc project work as required by executives
- Liaising with PA and wider support team, offering mutual support
The skills you need to bring:
- A minimum of 10 years’ experience as an Executive Assistant, with track record of supporting C‑Suite or Board‑level executives
- Significant experience within financial services essential
- Strong academic performance
- Exceptional discretion and confidentiality – this is non‑negotiable given the seniority of the principals and the nature of the business
- Outstanding organisational skills with the ability to manage multiple complex workstreams simultaneously and reprioritise at pace
- Calm, composed, and effective under pressure, with a proactive and anticipatory approach
- Excellent written and verbal communication skills, with the ability to engage confidently with senior stakeholders
- Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) and expense management systems
- A genuine willingness and enthusiasm to adopt AI tools and emerging technologies to drive efficiency and enhance ways of working
Benefits: + bonus + benefits
Executive Assistant, Global Investments (5) employer: Aldrich & Co.
Contact Detail:
Aldrich & Co. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant, Global Investments (5)
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance sector and let them know you're on the hunt for an Executive Assistant role. Personal recommendations can make all the difference, so don’t be shy about asking for introductions.
✨Tip Number 2
Prepare for those interviews by researching the company and its executives. Show that you understand their business and can be the gatekeeper they need. Tailor your responses to highlight your experience in managing complex diaries and travel arrangements.
✨Tip Number 3
Practice your communication skills! As an EA, you'll need to engage confidently with senior stakeholders. Consider mock interviews or role-playing scenarios to get comfortable with articulating your experience and how it aligns with the job requirements.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of resources to help you stand out, and applying directly can give you a better chance of being noticed. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Executive Assistant, Global Investments (5)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to highlight your EA experience, especially in financial services. We want to see how you've supported C-Suite executives and managed complex tasks, so don’t hold back on those details!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your emotional intelligence and ability to handle high-pressure situations. Let us know why you’re the perfect fit for this role and how you can be an ambassador for our executives.
Showcase Your Skills: Highlight your organisational skills and proficiency with Microsoft Office tools. We’re looking for someone who can juggle multiple priorities, so give us examples of how you’ve done this in past roles!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and get you into our system quickly. Plus, we love seeing applications come directly from our site!
How to prepare for a job interview at Aldrich & Co.
✨Know Your Executive Inside Out
Before the interview, research the executive you'll be supporting. Understand their work style, preferences, and any recent projects they've been involved in. This will help you demonstrate your ability to act as a credible ambassador and gatekeeper.
✨Showcase Your Organisational Skills
Prepare examples that highlight your exceptional organisational skills. Be ready to discuss how you've managed complex diaries, coordinated travel, or handled multiple priorities in high-pressure situations. Use specific scenarios to illustrate your proactive approach.
✨Demonstrate Discretion and Professionalism
Given the seniority of the role, it's crucial to convey your understanding of confidentiality. Share experiences where you've successfully maintained discretion and professionalism, especially when dealing with sensitive information or high-profile stakeholders.
✨Embrace Technology and Innovation
Be prepared to discuss your proficiency with Microsoft Office and any AI tools you've used to enhance efficiency. Highlight your enthusiasm for adopting new technologies, as this aligns with the company's focus on driving efficiency in their operations.