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- Tasks: Manage calendars, organise global travel, and coordinate meetings for a dynamic client-facing team.
- Company: Join a leading investment firm in the vibrant West End, known for its collaborative culture.
- Benefits: Enjoy a competitive salary, bonuses, and benefits, with a flexible 4-day work week.
- Why this job: Be the essential support in a high-performing team that values proactive and strategic thinking.
- Qualifications: 5+ years of EA experience in financial services and strong communication skills are required.
- Other info: Opportunity to participate in focus groups and collaborate with other EAs.
The predicted salary is between 48000 - 52000 £ per year.
£60,000 - £65,000 + bonus + benefits
Do you have 5+ years’ experience supporting a client-facing team in financial services, with experience organising global travel? Are you a strong communicator who can build relationships at all levels, with clients and internal teams? Are you proactive, strategic and forward-thinking, able to think on your feet and multi-task? And would you thrive being part of a dynamic client-facing team who travel extensively and need a lynchpin Executive Assistant to keep them organised? If you would enjoy working in a collaborative and high performing environment, we’d love to hear from you!
What you’ll be doing day to day:
- Extensive calendar management using judgement and initiative to prioritise
- Liaising with external clients and internal teams for complex and high-profile meetings
- Proactively setting up prep-meetings ahead of client meetings
- Gatekeeping – managing calendars and resolving scheduling conflicts
- Organising global travel and all logistics including visas & expense management
- Coordinating complex itineraries including materials preparation
- Producing correspondence, reports, and presentations, checking grammar, punctuation and spelling
- Ensuring team members are aware of important deadlines
- Organising team and department meetings and events
- Keeping up to date with internal admin policies, practices and guidelines
- Participating in focus groups when required
- Working closely with other EAs, providing support to each other
The skills you need to bring:
- 5+ years’ EA experience within financial services
- Ability to work productively and collaborate with others
- Strong and confident communication skills
- Desire to be part of a successful, high-performing team
- Experience booking global travel
- Ability to work to deadlines
- Global mindset
- Positive, can-do attitude
- Advanced MS Office
Executive Assistant - Client Marketing, Investment firm (West End, 4 days in) 927652 employer: Aldrich & Co
Contact Detail:
Aldrich & Co Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - Client Marketing, Investment firm (West End, 4 days in) 927652
✨Tip Number 1
Network with professionals in the financial services sector, especially those who work as Executive Assistants. Attend industry events or join relevant online forums to connect with others who can provide insights and potentially refer you to opportunities.
✨Tip Number 2
Familiarise yourself with the latest tools and software used for calendar management and travel booking. Being proficient in advanced MS Office and other relevant applications will demonstrate your capability and readiness for the role.
✨Tip Number 3
Prepare to discuss specific examples of how you've successfully managed complex schedules and travel arrangements in previous roles. Highlighting your proactive approach and ability to handle high-pressure situations will set you apart.
✨Tip Number 4
Research the investment firm thoroughly, including their clients and recent projects. Understanding their business model and culture will help you tailor your conversations and show that you're genuinely interested in being part of their team.
We think you need these skills to ace Executive Assistant - Client Marketing, Investment firm (West End, 4 days in) 927652
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your 5+ years of experience as an Executive Assistant, particularly in financial services. Emphasise your skills in calendar management, global travel organisation, and communication.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive and strategic mindset. Mention specific examples of how you've successfully supported client-facing teams and managed complex schedules.
Highlight Relevant Skills: In your application, focus on your ability to multi-task, work under pressure, and collaborate with others. Mention your advanced MS Office skills and any experience with producing reports and presentations.
Proofread Your Application: Before submitting, carefully proofread your application for grammar, punctuation, and spelling errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Aldrich & Co
✨Showcase Your Experience
Make sure to highlight your 5+ years of experience as an Executive Assistant, particularly in financial services. Be ready to discuss specific examples of how you've supported client-facing teams and managed complex travel arrangements.
✨Demonstrate Strong Communication Skills
Since the role requires liaising with clients and internal teams, prepare to showcase your communication skills. Think of instances where you successfully built relationships or resolved conflicts, and be ready to share those stories.
✨Prepare for Scenario Questions
Expect questions that assess your ability to think on your feet and multi-task. Prepare for scenario-based questions where you might need to demonstrate how you would handle scheduling conflicts or urgent requests from team members.
✨Familiarise Yourself with the Company
Research the investment firm and understand its culture and values. Being able to speak about how your skills align with their mission will show your genuine interest in the role and help you stand out.
