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- Tasks: Support senior leaders and coordinate operations in a dynamic investment environment.
- Company: Globally recognised investment manager with a collaborative culture.
- Benefits: Competitive salary, bonus, flexible working, and professional development opportunities.
- Other info: Fast-paced environment with opportunities for growth and mentoring.
- Why this job: Be the backbone of leadership, driving efficiency and making a real impact.
- Qualifications: Experience in PA/Admin roles, excellent communication, and organisational skills.
The predicted salary is between 53000 - 58000 £ per year.
£53,000 - £58,000 + bonus + benefits
Do you enjoy being the engine behind senior leadership, keeping everything running smoothly, anticipating needs and handling administrative processes with confidence? Are you an experienced PA/Administrator from a financial services, professional services, or corporate environment? Our client, a globally recognised investment manager, is looking for a proactive, highly organised individual to provide high-level support to senior leaders and act as a central point of coordination across teams. You’ll quickly become the ‘go-to’ for both executives and wider teams, ensuring seamless day-to-day operations. If you thrive in a fast-paced, collaborative environment where no two days look the same, this could be a great fit. There is flexibility for 1 day a week WFH.
What you’ll be doing day to day:
- Managing a range of complex, confidential administrative tasks with strong attention to policy and process
- Acting as a key point of contact, screening calls, handling enquiries and managing communications professionally
- Coordinating busy diaries, meetings, and travel across multiple time zones, anticipating needs proactively
- Organising and delivering meetings, workshops, and conferences end-to-end, including logistics and materials
- Supporting cross-team projects, research and reporting for senior leaders
- Maintaining accurate databases, shared sites and documentation
- Coordinating executive meetings, including agendas, materials, minutes and logistics
- Preparing correspondence, reports, presentations and handling expenses and records
- Coordinating onboarding processes for new hires, including interviews and team integration
- Supporting department-wide events and key initiatives
- Providing system support and troubleshooting, escalating issues where needed
- Tracking project progress and updating stakeholders on status and risks
- Maintaining and improving workflows, procedures, and documentation
- Mentoring junior team members and promoting best practices
- Identifying and driving process improvements to enhance efficiency
- Proactively anticipating challenges and ensuring smooth operations
- Encouraging collaboration and knowledge sharing across global teams
The skills you need to bring:
- Previous solid experience gained from PA/Admin/Business Support roles, from Financial Services and/or Blue-Chip firms
- Excellent communication skills; verbal, written and interpersonal
- Strong organisational and time management abilities with a focus on efficiency and service
- Proactive, forward-thinking approach with the ability to anticipate needs and build trust
- Strong analytical and problem-solving skills with high attention to detail
- Advanced proficiency in Microsoft 365, advantageous if have exposure to MS Apps, and collaboration tools (Teams, Zoom, Adobe)
- Approachable, with good mentoring skills
- Ability to multitask, prioritise and meet tight deadlines
- High level of accuracy and attention to detail in all work
- Adaptable and flexible in a fast-paced, evolving environment
- Resourceful mindset with a focus on continuous improvement
- Experience coordinating meetings and events across multiple time zones
EA/Coordinator, Investments, City (4/1) 22836 employer: Aldrich & Co.
Contact Detail:
Aldrich & Co. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EA/Coordinator, Investments, City (4/1) 22836
✨Tip Number 1
Network like a pro! Reach out to your connections in the financial services sector and let them know you're on the hunt for an EA/Coordinator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they operate, especially in a fast-paced environment. This will help you tailor your responses and show that you're not just another candidate but a perfect fit for their team.
✨Tip Number 3
Practice your communication skills! As an EA/Coordinator, you'll need to be articulate and professional. Try mock interviews with friends or use online platforms to refine your verbal and written communication, ensuring you come across as confident and capable.
✨Tip Number 4
Don't forget to apply through our website! We’ve got loads of opportunities that might just be the perfect match for your skills. Plus, applying directly can sometimes give you a leg up in the hiring process.
We think you need these skills to ace EA/Coordinator, Investments, City (4/1) 22836
Some tips for your application 🫡
Tailor Your CV: Make sure your CV speaks directly to the job description. Highlight your experience in PA/Admin roles, especially in financial services, and showcase how you've kept things running smoothly in previous positions.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific skills like your organisational prowess and proactive approach to anticipating needs.
Showcase Your Communication Skills: Since communication is key in this role, make sure your application reflects your strong verbal and written skills. Use clear, concise language and don’t forget to proofread for any errors!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and keep track of all the amazing candidates like you!
How to prepare for a job interview at Aldrich & Co.
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the EA/Coordinator role and its responsibilities. Familiarise yourself with the key tasks mentioned in the job description, such as managing complex administrative tasks and coordinating meetings across time zones. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed busy schedules or coordinated events in the past. Highlight your ability to multitask and prioritise effectively, as these are crucial skills for this role. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
✨Demonstrate Proactivity
Employers love candidates who can anticipate needs and challenges. Prepare to discuss instances where you took the initiative to improve processes or solve problems before they escalated. This will showcase your proactive mindset and ability to keep operations running smoothly, which is essential for the role.
✨Be Ready for Scenario Questions
Expect scenario-based questions that assess your problem-solving and communication skills. For example, you might be asked how you would handle a last-minute change in a senior leader's schedule. Think through potential scenarios beforehand and prepare your responses to demonstrate your analytical thinking and adaptability in a fast-paced environment.