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- Tasks: Support senior leaders and coordinate teams for seamless operations in a dynamic environment.
- Company: Globally recognised investment manager with a collaborative culture.
- Benefits: Competitive salary, flexible work options, and opportunities for professional growth.
- Other info: Mentor junior team members and thrive in a fast-paced, evolving workplace.
- Why this job: Be the backbone of leadership, driving efficiency and making a real impact.
- Qualifications: Experience in PA/Admin roles, excellent communication, and strong organisational skills.
The predicted salary is between 53000 - 58000 £ per year.
Salary: £53,000 - £58,000
Do you enjoy being the engine behind senior leadership, keeping everything running smoothly, anticipating needs and handling administrative processes with confidence? Are you an experienced PA/Administrator from a financial services, professional services, or corporate environment? Our client, a globally recognised investment manager, is looking for a proactive, highly organised individual to provide high-level support to senior leaders and act as a central point of coordination across teams. You’ll quickly become the ‘go-to’ for both executives and wider teams, ensuring seamless day-to-day operations. If you thrive in a fast-paced, collaborative environment where no two days look the same, this could be a great fit. There is flexibility for 1 day a week WFH.
What you’ll be doing day to day:
- Managing a range of complex, confidential administrative tasks with strong attention to policy and process
- Acting as a key point of contact, screening calls, handling enquiries and managing communications professionally
- Coordinating busy diaries, meetings, and travel across multiple time zones, anticipating needs proactively
- Organising and delivering meetings, workshops, and conferences end-to-end, including logistics and materials
- Supporting cross-team projects, research and reporting for senior leaders
- Maintaining accurate databases, shared sites and documentation
- Coordinating executive meetings, including agendas, materials, minutes and logistics
- Preparing correspondence, reports, presentations and handling expenses and records
- Coordinating onboarding processes for new hires, including interviews and team integration
- Supporting department-wide events and key initiatives
- Providing system support and troubleshooting, escalating issues where needed
- Tracking project progress and updating stakeholders on status and risks
- Maintaining and improving workflows, procedures, and documentation
- Mentoring junior team members and promoting best practices
- Identifying and driving process improvements to enhance efficiency
- Proactively anticipating challenges and ensuring smooth operations
- Encouraging collaboration and knowledge sharing across global teams
The skills you need to bring:
- Previous solid experience gained from PA/Admin/Business Support roles, from Financial Services and/or Blue-Chip firms
- Excellent communication skills; verbal, written and interpersonal
- Strong organisational and time management abilities with a focus on efficiency and service
- Proactive, forward-thinking approach with the ability to anticipate needs and build trust
- Strong analytical and problem-solving skills with high attention to detail
- Advanced proficiency in Microsoft 365, advantageous if have exposure to MS Apps, and collaboration tools (Teams, Zoom, Adobe)
- Approachable, with good mentoring skills
- Ability to multitask, prioritise and meet tight deadlines
- High level of accuracy and attention to detail in all work
- Adaptable and flexible in a fast-paced, evolving environment
- Resourceful mindset with a focus on continuous improvement
- Experience coordinating meetings and events across multiple time zones
EA/Coordinator, Investments (4/1) employer: Aldrich & Co.
Contact Detail:
Aldrich & Co. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EA/Coordinator, Investments (4/1)
✨Tip Number 1
Network like a pro! Reach out to your connections in the financial services sector and let them know you're on the hunt for an EA/Coordinator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its leaders. Understand their values and recent projects, so you can tailor your responses and show how you can be the engine behind their success. We want you to shine!
✨Tip Number 3
Practice your communication skills! As an EA/Coordinator, you'll need to handle enquiries and manage communications professionally. Role-play with a friend or use online resources to refine your verbal and written skills.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing familiar faces from our community, so make sure to showcase your proactive and organised nature in your application.
We think you need these skills to ace EA/Coordinator, Investments (4/1)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the EA/Coordinator role. Highlight your experience in managing complex administrative tasks and supporting senior leaders, as this will show us you understand what we're looking for.
Show Off Your Communication Skills: Since communication is key in this role, use your application to demonstrate your verbal and written skills. Whether it's through a well-structured cover letter or clear bullet points in your CV, let us see how you can communicate effectively.
Highlight Your Organisational Skills: We want to know how you keep things running smoothly! Share examples of how you've managed busy diaries, coordinated meetings, or handled multiple tasks at once. This will help us see your proactive approach in action.
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you're keen to join our team!
How to prepare for a job interview at Aldrich & Co.
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the EA/Coordinator role and its responsibilities. Familiarise yourself with the key tasks mentioned in the job description, like managing complex administrative tasks and coordinating meetings across time zones. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've successfully managed busy schedules or coordinated events in the past. Highlight your ability to anticipate needs and handle multiple tasks efficiently. Use the STAR method (Situation, Task, Action, Result) to structure your answers and make them impactful.
✨Communicate Like a Pro
Since excellent communication skills are crucial for this role, practice articulating your thoughts clearly and confidently. Be ready to discuss how you've handled communications in previous roles, whether it's screening calls or preparing reports. Remember, your ability to communicate effectively will be assessed throughout the interview.
✨Demonstrate Your Proactive Mindset
Employers love candidates who can think ahead and solve problems before they arise. Prepare examples of how you've identified challenges in previous roles and implemented solutions. This will showcase your resourcefulness and ability to enhance efficiency, which is key for the EA/Coordinator position.