Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Manage complex diaries, coordinate global travel, and prepare for Board meetings.
- Company: Dynamic private equity firm with a high-achieving culture.
- Benefits: Competitive salary, bonuses, and a beautiful office environment.
- Why this job: Be the key support for executives and make a real impact in a fast-paced setting.
- Qualifications: 10+ years EA experience, strong financial services background, and exceptional organisational skills.
- Other info: Full-time role in a vibrant office, embracing AI tools for efficiency.
The predicted salary is between 75000 - 90000 £ per year.
Do you have EA experience supporting a dynamic individual at executive level in private equity/fund management? Do you have the credibility to act as ambassador in the office; to be gatekeeper for all business matters? Are you approachable, able to gain instant trust and are you unfazed in a high-achieving environment?
Our client is looking for an exceptional EA, with strong emotional intelligence to provide this critical support with pragmatism, efficiency and discretion. This is not hybrid – the nature of this hugely fulfilling role requires your presence 5 days a week in their beautiful office!
What you’ll be doing day to day:
- Proactive and complex diary management for executive (+ 1 other) across multiple time zones (London, New York, Asia), managing competing priorities with sound judgement
- Comprehensive global travel coordination, including itineraries, visas, accommodation and ground transportation, often at short notice or subject to last-minute changes
- Acting as the primary gatekeeper and first point of contact for internal and external stakeholders, exercising discretion and always representing the executives with professionalism
- Preparation and coordination of Board meetings, including scheduling, agenda preparation, collation and distribution of Board packs, minute-taking coordination and following-up on action items
- Meeting preparation more broadly - assembling briefing materials, preparing agendas and tracking follow-up actions
- Expense management and processing in line with firm policies
- Ad hoc project work as required by executives
- Liaising with PA and wider support team, offering mutual support
The skills you need to bring:
- A minimum of 10 years’ experience as an Executive Assistant, with track record of supporting C-Suite or Board-level executives
- Significant experience within financial services essential
- Strong academic performance
- Exceptional discretion and confidentiality - this is non-negotiable given the seniority of the principals and the nature of the business
- Outstanding organisational skills with the ability to manage multiple complex workstreams simultaneously and reprioritise at pace
- Calm, composed, and effective under pressure, with a proactive and anticipatory approach
- Excellent written and verbal communication skills, with the ability to engage confidently with senior stakeholders
- Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) and expense management systems
- A genuine willingness and enthusiasm to adopt AI tools and emerging technologies to drive efficiency and enhance ways of working
Executive Assistant, Global Investments SW1 - 22819 in London employer: Aldrich & Co
Contact Detail:
Aldrich & Co Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant, Global Investments SW1 - 22819 in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance and investment sectors. Attend industry events or webinars where you can meet potential employers or other EAs who might have insider info on job openings.
✨Tip Number 2
Prepare for interviews by researching the company and its executives. Understand their values and recent projects. This will help you tailor your responses and show that you're genuinely interested in supporting them as an EA.
✨Tip Number 3
Practice your communication skills! As an EA, you'll need to engage with senior stakeholders confidently. Role-play common interview scenarios with a friend to boost your confidence and refine your responses.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that might be perfect for you. Plus, it’s a great way to get noticed by our hiring team directly.
We think you need these skills to ace Executive Assistant, Global Investments SW1 - 22819 in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in supporting C-Suite executives and any relevant skills that match the job description. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're the perfect fit for this role. Don’t forget to mention your experience in financial services and your ability to manage complex tasks with ease.
Showcase Your Organisational Skills: In your application, give examples of how you've successfully managed multiple priorities and complex schedules. We love seeing how you’ve handled high-pressure situations and maintained professionalism while doing so!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, we love seeing applications come in through our own platform!
How to prepare for a job interview at Aldrich & Co
✨Know Your Executive Inside Out
Before the interview, make sure you research the executive you'll be supporting. Understand their work style, preferences, and any recent projects they've been involved in. This will help you demonstrate your ability to act as a credible ambassador and gatekeeper.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed complex diaries and travel arrangements in the past. Highlight your ability to juggle competing priorities and adapt quickly to changes, as this is crucial for the role.
✨Demonstrate Discretion and Professionalism
Since confidentiality is key in this position, come ready with examples that showcase your discretion. Discuss situations where you've handled sensitive information or acted as a gatekeeper, emphasising your professionalism in those scenarios.
✨Embrace Technology and AI Tools
Given the emphasis on adopting emerging technologies, be ready to talk about your experience with Microsoft Office and any AI tools you've used. Share how these tools have improved your efficiency and how you're keen to leverage them in your new role.