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- Tasks: Support a renowned gallery owner with admin tasks, travel arrangements, and event organisation.
- Company: Join Alchemy, a prestigious bluechip gallery in London, known for its exceptional art exhibitions.
- Benefits: Enjoy a dynamic work environment, networking opportunities, and the chance to engage with high-profile clients.
- Why this job: Be part of the vibrant art scene while honing your organisational skills in a creative setting.
- Qualifications: 5+ years as an executive assistant, strong communication skills, and a passion for the arts required.
- Other info: Ideal for those who thrive in fast-paced environments and love engaging with art and culture.
The predicted salary is between 36000 - 60000 £ per year.
At Alchemy we are seeking an organised and proactive Executive Assistant to support the Gallery Owner at a renowned bluechip gallery in London. This is a pivotal role that involves providing exceptional administrative support, managing a variety of tasks, and ensuring smooth operations of the gallery.
Key Responsibilities:
- Provide high-level administrative assistance to the Gallery Owner, including calendar management, scheduling meetings, and prioritising tasks.
- Coordinate travel arrangements, including booking flights, accommodation, and organising itineraries for the Gallery Owner, artists, and VIP clients.
- Manage all communications on behalf of the Gallery Owner, including email, phone calls, and correspondence, ensuring timely responses and maintaining confidentiality.
- Organise gallery exhibitions, private viewings, and special events, liaising with clients, artists, and external suppliers.
- Assist with art sales management, tracking inventory, and preparing related documentation.
- Prepare reports, presentations, and materials for meetings with clients, collectors, and other stakeholders.
- Serve as a liaison between the Gallery Owner and the gallery team, ensuring clear and effective communication.
- Conduct research on potential clients, artists, and art market trends to support gallery strategies and operations.
- Manage VIP client relations, ensuring a personalised experience for collectors, curators, and investors.
- Oversee day-to-day office management, including handling administrative tasks, maintaining gallery files, and organising office supplies.
- Assist with financial administration, including invoicing, budget tracking, and liaising with accounting teams.
Skills & Qualifications:
- Minimum of 5 years’ experience as an executive assistant, preferably in a high-end art gallery, museum, or similar environment.
- Exceptional organisational skills and the ability to multitask and manage competing priorities.
- Strong written and verbal communication skills.
- Proficient in Microsoft Office Suite and office management software.
- Experience with CRM systems, databases, and scheduling tools.
- High level of discretion and confidentiality when handling sensitive information.
- A genuine passion for the arts, with an understanding of the gallery’s exhibitions and artists.
- Ability to work independently, take initiative, and approach problems with creative solutions.
- Strong interpersonal skills with the ability to engage with high-net-worth clients and stakeholders.
Private EA to HNW Creatives employer: Alchemy Global Talent Solutions
Contact Detail:
Alchemy Global Talent Solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Private EA to HNW Creatives
✨Tip Number 1
Familiarise yourself with the art world, especially the gallery's exhibitions and artists. This knowledge will not only help you in interviews but also demonstrate your genuine passion for the arts, which is crucial for this role.
✨Tip Number 2
Network within the art community and attend gallery events or exhibitions. Building relationships with artists, collectors, and other professionals can give you an edge and potentially lead to referrals for the position.
✨Tip Number 3
Showcase your organisational skills by preparing a mock calendar or itinerary for a fictional gallery owner. This practical demonstration of your abilities can impress during interviews and highlight your proactive approach.
✨Tip Number 4
Research the gallery's recent projects and client interactions. Being able to discuss these in detail during your interview will show that you are not only interested in the position but also invested in the gallery's success.
We think you need these skills to ace Private EA to HNW Creatives
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an executive assistant, especially in high-end environments like art galleries. Emphasise your organisational skills and any specific software or tools you are proficient in.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for the arts and your understanding of the gallery's exhibitions. Mention how your skills align with the responsibilities listed in the job description, particularly in managing communications and coordinating events.
Highlight Relevant Experience: In your application, focus on your previous roles where you managed multiple tasks, coordinated travel, or handled VIP client relations. Use specific examples to demonstrate your ability to multitask and maintain confidentiality.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Alchemy Global Talent Solutions
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to stay organised is crucial. Prepare examples of how you've successfully managed multiple tasks or projects in the past, especially in high-pressure environments. This will demonstrate your capability to handle the demands of supporting a Gallery Owner.
✨Demonstrate Discretion and Confidentiality
Given the nature of the role, it's essential to convey your understanding of confidentiality. Be ready to discuss situations where you've handled sensitive information discreetly, as this will reassure the interviewers of your professionalism and trustworthiness.
✨Express Your Passion for the Arts
Alchemy is looking for someone who genuinely loves the arts. Research the gallery's exhibitions and artists beforehand, and be prepared to share your thoughts on them. This will show your enthusiasm and help you connect with the Gallery Owner on a personal level.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to manage VIP client relations. Think of specific scenarios where you've had to think on your feet or creatively resolve issues, as this will highlight your initiative and resourcefulness.
