At a Glance
- Tasks: Lead the dispensary team, ensuring safe and efficient operations while managing stock and compliance.
- Company: Albrighton Medical Practice, a friendly and forward-thinking GP surgery.
- Benefits: Supportive work environment with opportunities for skill development and career growth.
- Other info: Join a dynamic team committed to high-quality patient care.
- Why this job: Make a real difference in patient care while developing your leadership skills.
- Qualifications: Experience in GP dispensary, NHS regulations knowledge, and strong organisational skills.
The predicted salary is between 37338 - 44962 £ per year.
To lead the safe, efficient and effective operation of the practice dispensary, ensuring compliance with all relevant legislation, NHS regulations and practice policies.
The post holder will oversee dispensary staff including rotas and cover, maintain accurate stock control, support financial and regulatory requirements, and ensure the safe management of medicines, including controlled drugs.
PLEASE NOTE, LIKE MANY SURGERIES, WE HAVE A POLICY WHEREBY STAFF CANNOT BE REGISTERED AS PATIENTS.
IF YOU ARE CURRENTLY REGISTERED AT ALBRIGHTON MEDICAL PRACTICE AS A PATIENT, YOU WOULD NEED TO REGISTER ELSEWHERE BEFORE YOUR EMPLOYMENT COMMENCED.
Main duties of the job
- Leadership and Supervision
- Dispensing Services
- Stock Management
- Controlled Drugs
- Dispensary Registration and Compliance
- Governance and Quality
- General Responsibilities
About us
Albrighton Medical Practice is a friendly and forward-thinking GP surgery committed to delivering high-quality patient care.
We pride ourselves on providing a supportive working environment where staff are encouraged to develop their skills and contribute to continuous improvement.
- Job responsibilities
- Leadership and Supervision
- Lead and support dispensary staff in their daily duties.
- Provide training, guidance and supervision to dispensary team members.
- Assist with staff rotas and workload allocation.
- Support recruitment, induction and performance management processes.
- Dispensing Services
- Ensure prescriptions are dispensed accurately, safely and efficiently.
- Maintain compliance with Standard Operating Procedures (SOPs).
- Resolve dispensing queries in liaison with GPs, pharmacists and patients.
- Ensure all dispensing records are maintained accurately.
- Stock Management
- Monitor and maintain appropriate stock levels.
- Order medicines and dispensing supplies.
- Manage stock rotation and expiry date checks.
- Investigate and report stock discrepancies.
- Ensure secure storage of medicines at all times.
- Vaccines and Financial Responsibilities
- Complete end-of-month vaccine stock reconciliations and vaccination counts.
- Maintain accurate vaccine stock records and cold chain documentation.
- Complete VAT returns and associated financial reconciliation processes relating to dispensary activity.
- Assist with claims, rebates and NHS reimbursement processes as required.
- Produce dispensary reports for the Practice Manager and Partners.
- Controlled Drugs
- Maintain controlled drug registers in accordance with legal requirements.
- Conduct and document regular controlled drug stock checks.
- Arrange and oversee the denaturing and destruction of controlled drugs in line with legislation and practice policy.
- Investigate and report controlled drug discrepancies immediately.
- Dispensary Registration and Compliance
- Process patient dispensing registrations, removals and eligibility reviews.
- Maintain accurate dispensing patient records.
- Ensure compliance with NHS dispensing regulations and contractual requirements.
- Support CQC inspections and audits.
- Governance and Quality
- Participate in clinical governance activities and audits.
- Investigate incidents, near misses and medication errors.
- Ensure dispensary SOPs are reviewed and updated regularly.
- Maintain confidentiality and comply with GDPR requirements.
- Ensure compliance with health and safety, COSHH, infection prevention and safeguarding policies.
- General Responsibilities
- Attend team meetings and mandatory training.
- Maintain professional competence through continuing professional development.
- Undertake any other duties appropriate to the role and grade as requested by the Practice Manager.
Person Specification
Qualifications
- GP dispensary experience
- Knowledge of NHS dispensing regulations
- Experience of controlled drug management
- Team leadership experience
- Experience completing VAT returns
- Excellent organisational skills
- IT and clinical system skills
- Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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Dispensary Lead in General Practice in Wolverhampton employer: Albrighton Medical Practice
Albrighton Medical Practice is an excellent employer that fosters a supportive and collaborative work environment, prioritising the professional development of its staff. As a Dispensary Lead, you will benefit from a culture of continuous improvement, with opportunities for training and leadership development while ensuring high-quality patient care in a friendly community setting.
Contact Details:
Albrighton Medical Practice Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Dispensary Lead in General Practice in Wolverhampton
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We think you need these skills to ace Dispensary Lead in General Practice in Wolverhampton
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Albrighton Medical Practice.
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Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Albrighton Medical Practice. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Albrighton Medical Practice
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
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Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Albrighton Medical Practice’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
