Executive Assistant

This is an opportunity for a proactive, highly organised professional to make a visible impact at the heart of executive leadership where attention to detail, discretion, and reliability are valued and rewarded.

The Executive Assistant is responsible for delivering comprehensive secretarial and administrative assistance, ensuring seamless day-to-day operations for both the Executive Committee member and the Head of Quantitative Due Diligence Department.

This role supports the activities of both individuals, handling confidential and sensitive matters with professionalism, discretion, and diplomacy.

It demands strong organisational skills, initiative, sound judgement, and the ability to balance a range of priorities to maintain efficient workflow across all daily tasks.

Key Responsibilities

• Executive & Administrative Coordination
• Provides high-level administrative support to senior leadership by coordinating priorities, managing workflows, and ensuring the smooth day-to-day operation of executive activities.
• Calendar & Schedule Management
• Demonstrates strong organisational and prioritisation skills by managing complex calendars, coordinating meetings across multiple stakeholders and time zones, and proactively resolving scheduling conflicts to optimise executive time.
• Meeting Management & Follow-Through
• Coordinates meetings from planning through to follow-up, including gathering agenda items, preparing briefing materials, recording accurate minutes, and tracking action points to ensure timely completion of deliverables.
• Project & Action Tracking
• Supports internal initiatives and projects by coordinating communications, tracking milestones and action items, and following up with stakeholders to ensure progress and timely completion of objectives.
• Travel & Logistics Coordination
• Organises domestic and international travel arrangements, including preparing detailed itineraries, booking transportation and accommodation, and coordinating meeting schedules and related logistics.
• Event & Meeting Logistics
• Assists in the planning and coordination of meetings and events by managing logistics, preparing materials, coordinating participants, and supporting effective execution.
• Professional Communication & Stakeholder Liaison
• Acts as a key point of contact between senior leadership, internal teams, and external stakeholders, ensuring communication is handled professionally, clearly, and efficiently.
• Confidential Information Handling
• Demonstrates integrity and sound professional judgment when managing sensitive information and maintaining strict confidentiality in all matters relating to senior leadership and organisational activities.
• Documentation & Records Management
• Maintains and organises executive and corporate documentation, ensuring accuracy and compliance with internal document management, retention, and data governance policies.
• Reporting & Presentation Support
• Prepares and updates presentations, reports, and briefing materials, and assists with collating information to support reporting on departmental goals, initiatives, and progress.
• Operational & Office Support
• Provides occasional reception and administrative support when required, including answering calls, greeting visitors, and coordinating courier services.
• Ad Hoc Support
• Provides flexible administrative and coordination support across a range of activities and initiatives as required.
• Key Requirements
• Demonstrates a high level of professionalism, discretion, and integrity when handling confidential and sensitive information
• 3–5 years’ experience in a similar role
• Strong organisational and time management skills, with the ability to manage competing priorities and tight deadlines
• Excellent interpersonal and communication skills, with the ability to interact effectively with senior leadership, colleagues, and external stakeholders
• Ability to work independently, exercise sound judgment, and proactively anticipate needs
• Strong attention to detail and commitment to delivering high-quality and accurate work
• Ability to adapt quickly in a fast-paced environment and respond effectively to changing priorities
• Fluency in English, both written and verbal
• Proficient in Microsoft Office (particularly Outlook, Power Point, Word, and Excel) and comfortable using digital collaboration and scheduling tools. MS Teams, Share Point
• Willingness to provide occasional reception or office support when required
• Ability to maintain composure and professionalism when working with senior stakeholders and time-sensitive matters
• Must be able to work flexible hours including some evenings and weekends
• Willingness and ability to travel as required
• Comply with terms of Albourne Compliance Manuals
• Abide by the Communication Group policies and procedures as well as the Albourne Group’s policies and procedures

What We Offer

• Fully paid Medical and Dental Insurance for you and your dependents
• Employee Assistance Program (EAP)
• Provident fund Contribution
• Yearly bonus dependent upon performance and company growth
• Career growth and tools for ongoing learning and development
• Annual bonus dependent upon performance and company growth
• 5 additional service recognition holidays in surplus to standard annual leave after 5 years of service
• Albourne Training Days
• Free office parking
• What You’ll Enjoy
• A supportive, multi-cultural work environment
• Freedom to work independently, problem-solve and come up with creative solutions to complete tasks within required deadlines
• Explore different roles within Albourne after you master your current role. There are excellent opportunities for horizontal and vertical career progression
• Open plan office equipped with kitchen facilities and communal entertainment area
• Fun social activities
• Charity Day – a day in the year to work on a cause you are passionate about
• We are supportive of fitness, mental health and wellness; implementing company-wide sessions for people to partake in activities related to these area

Albourne embraces diversity and equal opportunity for all its employees.

We are committed to building teams that represent a variety of cultural backgrounds, perspectives, and skills.

The more inclusive we are, the better our work will be.

Successful candidates will be required to comply with the terms of Albourne’s compliance manuals and procedures.

We thank all applicants for their interest, however only those candidates selected for interviews will be contacted.

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