At a Glance
- Tasks: Support property management with admin tasks, reporting, and client communication.
- Company: Join Albion Estate, a growing property business in London.
- Benefits: Competitive salary starting from £30,000 and opportunities for career growth.
- Other info: Fast-paced environment with a focus on professional development.
- Why this job: Be part of a dynamic team and make a real impact in property management.
- Qualifications: Fluent in Russian and English, with strong admin and organisational skills.
The predicted salary is between 30000 - 30000 £ per year.
About the Role
Albion Estate is looking for a highly organised, proactive, and detail-oriented Lettings / Estate Administrator to support the day-to-day operations of our property business. This is a broad and hands-on role covering the full administrative cycle of property and lettings management. The successful candidate will be involved in reporting, property administration, payment processing, record keeping, landlord and tenant support, and general operational coordination. We are looking for someone who can confidently manage a wide range of responsibilities, maintain strong attention to detail, and ensure that internal processes run smoothly and efficiently. Fluent Russian is required for this role.
Key Responsibilities
- Property and Lettings Administration
- Provide full administrative support across the lettings and property management process
- Maintain accurate records for properties, tenants, landlords, contractors, and suppliers
- Prepare, organise, and update tenancy-related and property-related documentation
- Support the administration of move-ins, move-outs, renewals, and general tenancy changes
- Ensure all files, records, and communications are properly stored and updated
- Reporting and Operational Support
- Prepare regular reports on property status, tenancy progress, payments, outstanding actions, and operational matters
- Maintain internal trackers, spreadsheets, databases, and reporting systems
- Monitor deadlines and follow up on outstanding documentation, actions, and approvals
- Assist management with reporting, updates, and administrative summaries across the portfolio
- Help ensure accuracy and consistency across all property and administrative data
- Payments and Financial Administration
- Receive, process, and record payments including rent, deposits, contractor invoices, and other property-related transactions
- Maintain accurate financial records and payment confirmations
- Track outstanding payments and support payment follow-ups where required
- Assist with reconciliations and ensure payment information is correctly reflected in internal systems
- Coordinate with relevant internal teams regarding payment status and documentation
- Property Management Support
- Assist with the day-to-day coordination of maintenance issues, repairs, contractor appointments, and property requests
- Liaise with tenants, landlords, contractors, and service providers to support smooth property operations
- Track ongoing issues and ensure timely follow-up and resolution
- Help coordinate inspections, certificates, inventories, and general property compliance administration
- Support the wider team with operational and administrative tasks across the property portfolio
- Communication and Client Support
- Act as an administrative point of contact for tenants, landlords, contractors, and internal teams
- Respond to enquiries in a professional and timely manner
- Support both English-speaking and Russian-speaking clients
- Ensure a high standard of service, communication, and follow-through in all interactions
- General Administration
- Maintain organised digital and physical filing systems
- Support office administration and internal coordination
- Help improve internal administrative processes and workflow efficiency
- Handle a high volume of tasks with accuracy, responsibility, and professionalism
Requirements
- Previous experience in property administration, lettings administration, estate administration, or property management support
- Strong experience in administration, reporting, and payment processing
- Excellent organisational skills and strong attention to detail
- Ability to manage multiple tasks and priorities in a fast-paced environment
- Strong written and verbal communication skills
- Fluent Russian and English
- Confident user of Microsoft Office, Excel, CRM systems, and administrative platforms
- Professional, reliable, and solution-oriented approach
Preferred Experience
- Experience in UK residential lettings or property management
- Familiarity with tenancy administration and landlord-tenant communication
- Experience coordinating maintenance, contractors, and property-related issues
- Understanding of property operations and financial administration processes
Key Personal Qualities
- Highly organised and detail-focused
- Responsible and dependable
- Proactive and hands-on
- Calm under pressure
- Strong communication and coordination skills
- Able to work across a broad range of operational and administrative tasks
- Process-driven with a strong sense of ownership
Why Join Albion Estate
This is an excellent opportunity to join a growing property business in a central operational role. You will be involved in the full administrative and coordination side of lettings and estate management, helping ensure the business runs efficiently, professionally, and to a high standard.
Lettings Estate Manager (Russian Speaker) employer: Albion Estate
Albion Estate is an exceptional employer that values its employees by fostering a supportive and dynamic work culture in the heart of London. With a focus on professional growth, employees are encouraged to develop their skills in property management while enjoying a collaborative environment that prioritises efficiency and high standards. The opportunity to work with a diverse clientele, including Russian-speaking clients, adds a unique advantage to this role, making it both meaningful and rewarding.
StudySmarter Expert Advice🤫
We think this is how you could land Lettings Estate Manager (Russian Speaker)
✨Tip Number 1
Network like a pro! Get out there and connect with people in the property industry. Attend events, join online forums, and don’t be shy to reach out on LinkedIn. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Practice your pitch! When you meet someone, be ready to introduce yourself and explain why you’re the perfect fit for a Lettings Estate Manager role. Keep it concise but impactful – highlight your organisational skills and attention to detail.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way. Mention something specific from your conversation to remind them of your chat and reinforce your interest in the role. It shows you’re proactive and genuinely interested.
✨Tip Number 4
Apply through our website! We’ve got all the latest listings and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications and follow up on them!
We think you need these skills to ace Lettings Estate Manager (Russian Speaker)
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Lettings Estate Manager role. Highlight your experience in property administration and any relevant skills that match the job description. We want to see how you can bring value to our team!
Show Off Your Russian Skills:Since fluent Russian is a must, don’t forget to showcase your language skills prominently. Whether it’s in your CV or cover letter, let us know how you’ve used your Russian in previous roles to support clients or manage communications.
Be Detail-Oriented:Attention to detail is key in this role! When writing your application, make sure there are no typos or errors. We appreciate candidates who take the time to present their information clearly and accurately.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at Albion Estate!
How to prepare for a job interview at Albion Estate
✨Know Your Stuff
Before the interview, make sure you brush up on your knowledge of property administration and lettings management. Familiarise yourself with common terminology and processes in the industry, as well as any specific regulations that might apply in the UK. This will show that you're not just a candidate, but someone who genuinely understands the role.
✨Show Off Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you keep track of deadlines and ensure accuracy in your work. This will demonstrate your capability to handle the fast-paced environment of property management.
✨Practice Your Communication
As you'll be dealing with both English-speaking and Russian-speaking clients, practice articulating your thoughts clearly in both languages. Think about how you would explain complex information simply and effectively. This will help you stand out as a candidate who can bridge communication gaps and provide excellent client support.
✨Prepare Questions
Interviews are a two-way street, so come prepared with thoughtful questions about the company culture, team dynamics, and expectations for the role. This shows your interest in the position and helps you gauge if it's the right fit for you. Plus, it gives you a chance to engage with the interviewer and make a memorable impression.
