Workplace Administrative Assistant

Join to apply for the Workplace Administrative Assistant role at Alberta Investment Management Corporation (AIMCo)

Opportunity

We are seeking a proactive and detail-oriented Workplace Administrative Assistant to support our office operations and workplace experience. This 5‑6 month fixed‑term role is ideal for someone who thrives in a dynamic environment and enjoys being the go‑to person for administrative and facilities support. This role requires being in the office five days a week.

Closing Date

January 25, 2026

Key Responsibilities

• Manage calendars, schedule meetings, and handle correspondence for the department and executives.
• Liaise with vendors and service providers to ensure smooth maintenance and operation of office facilities.
• Monitor inventory levels, place orders, and ensure timely restocking of essential supplies.
• Assist in planning and executing internal meetings and events, including logistics, catering, and tech setup.
• Act as a point of contact for employee queries related to office operations and provide administrative assistance.
• Support adherence to health and safety regulations and internal policies.

Ideal Candidate

• 1–2 years of experience in an administrative or office support role.
• Strong organizational and time‑management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite and familiarity with office management systems.
• Collaborative team player with a proactive attitude.
• Coordinate shipping and delivery logistics, including receiving packages and arranging outgoing shipments.
• Manage room reservations for meetings and events, ensuring availability and proper setup.
• Support catering arrangements for meetings and special events, including vendor coordination and dietary requirements.

NOTE: This role will close at 11:59 MST on Jan. 24, 2026

Next Steps

We are excited to meet you. Please submit your resume or CV to be considered for this opportunity. Applications are being reviewed on a rolling basis and we will be in touch with any questions. Final candidates will be asked to undergo a security screening, which includes a credit bureau and a criminal record investigation, the results of which must be acceptable to AIMCo.

Seniority level

Entry level

Employment type

Full-time

Job function

Administrative