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- Tasks: Support office operations, manage schedules, and coordinate events in a dynamic environment.
- Company: Join AIMCo, a leading investment management firm with a focus on collaboration and well-being.
- Benefits: Gain valuable experience, work in a modern office, and enjoy a supportive team culture.
- Why this job: Be the go-to person in a vibrant workplace and make a real impact on office operations.
- Qualifications: 1-2 years in admin support, strong organisational skills, and proficiency in Microsoft Office.
- Other info: Exciting opportunity for career growth in a diverse and inclusive environment.
The predicted salary is between 28800 - 43200 £ per year.
This role is located in London, UK. We are seeking a proactive and detail-oriented Workplace Administrative Assistant to support our office operations and workplace experience. This 5-6 month fixed term role is ideal for someone who thrives in a dynamic environment and enjoys being the go-to person for administrative and facilities support. This role is required to be in the office 5 days a week.
Key Responsibilities:- Administrative Support: Manage calendars, schedule meetings, and handle correspondence for the department and executives.
- Facility Coordination: Liaise with vendors and service providers to ensure smooth maintenance and operation of office facilities.
- Office Supplies Management: Monitor inventory levels, place orders, and ensure timely restocking of essential supplies.
- Event Coordination: Assist in planning and executing internal meetings and events, including logistics, catering, and tech setup.
- Employee Support: Act as a point of contact for employee queries related to office operations and provide administrative assistance.
- Health and Safety Compliance: Support adherence to health and safety regulations and internal policies.
- 1–2 years of experience in an administrative or office support role.
- Strong organizational and time-management skills.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite and familiarity with office management systems.
- Collaborative team player with a proactive attitude.
- Coordinate shipping and delivery logistics, including receiving packages and arranging outgoing shipments.
- Manage room reservations for meetings and events, ensuring availability and proper setup.
- Support catering arrangements for meetings and special events, including vendor coordination and dietary requirements.
We are excited to meet you. Please submit your resume or CV to be considered for this opportunity. Applications are being reviewed on a rolling basis and we will be in touch with any questions. Final candidates will be asked to undergo a security screening, which includes a credit bureau and a criminal record investigation, the results of which must be acceptable to AIMCo.
At AIMCo, we draw upon the differences in who we are, where we come from and the way we think to deliver results for the Albertans who rely on us. We offer an inclusive, modern workplace where well-being is prioritized, and colleagues are enabled to do their best work. Our team members are motivated by our purpose and committed to creating long-term value for our clients and their beneficiaries.
Workplace Administrative Assistant employer: Alberta Investment Management Co
Contact Detail:
Alberta Investment Management Co Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Workplace Administrative Assistant
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on AIMCo. Check out their website and social media to understand their values and work environment. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to administrative roles, like how you handle multiple tasks or manage your time. We recommend doing mock interviews with friends or using online resources to boost your confidence.
✨Tip Number 3
Show off your skills! During the interview, be ready to discuss specific examples from your past experiences that highlight your organisational and communication skills. Use the STAR method (Situation, Task, Action, Result) to structure your answers effectively.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way in leaving a positive impression. Mention something specific from your conversation to remind them of your enthusiasm for the role. And remember, apply through our website for the best chance!
We think you need these skills to ace Workplace Administrative Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Workplace Administrative Assistant role. Highlight relevant experience and skills that match the job description, like your organisational skills and proficiency in Microsoft Office.
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're the perfect fit for our team. Mention specific examples of how you've supported office operations in the past.
Be Clear and Concise: When filling out your application, keep your language clear and to the point. We appreciate straightforward communication, so avoid fluff and get straight to what makes you a great candidate.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it’s super easy to do!
How to prepare for a job interview at Alberta Investment Management Co
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Workplace Administrative Assistant. Familiarise yourself with tasks like managing calendars, coordinating events, and liaising with vendors. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Show Off Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and ensured everything ran smoothly.
✨Practice Your Communication Skills
As a point of contact for employee queries, effective communication is key. Practice articulating your thoughts clearly and confidently. You might even want to do a mock interview with a friend to get comfortable with answering questions about your interpersonal skills.
✨Be Ready for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills. Think about potential challenges you might face in the role, such as handling a last-minute meeting request or dealing with a supply shortage, and prepare your responses to show how you'd tackle these situations.
