Receiving & Dist Clerk II

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Department/Unit:

Receiving and Distribution – Hosp

Work Shift:

Day (United States of America)

Salary Range:

$37,440.00 – $48,672.00

Performs order fulfillment and delivery activities. Uses mobile computer technology to perform Periodic Automatic Replenishment (PAR) counting. Prints, fills, sorts, stages, and deliver inventory material. Sorts and deliveries of non-inventory material. Receives in PO and non-PO packages. Capable of performing similar job functions at the 43 New Scotland Ave Albany NY campus, and SCC 25 Hackett Blvd Albany NY. May be periodically assigned and rotated between campuses.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Includes but isn’t limited to the following:

• Inventory supply counting – using mobile computer technology, performs periodic inventory of assigned items in Stores. Organizes and counts supplies in stock unit of measure. Enter data into mobile computer. Returns and secures mobile computer after use.
• Inventory order processing – performs keyboard computer commands to build computerized pick tickets and packing slips. Prints pick tickets and packing slips. Performs keyboard commands to acknowledge and bill supply orders to customer cost centers. Performs basic trouble shooting of printers, including refilling paper.
• Inventory order fulfillment – using computerized pick tickets, retrieves stored items from storage locations and fulfills customer orders. May operate manual, powered, and computerized equipment during order fulfillment process. Accurate stages picked supplies for shipment to customers with supplies coming from FB-dock or Warehouse. Completes all required paperwork, attaches packing slip to fulfilled order. Repeats process for next order.
• Material delivery – using either mobile computer technology or paper documents, performs final delivery of all items processed through on‑campus Distribution area merged with Fb-dock and Warehouse orders. May operate manual or powered equipment during this process. Depending upon day of the week and/or location, you may deliver and physically put away material while rotating materiel dates. Obtains final signature of receipt from customer on Purchase Orders (POs). Completes all required paperwork and returns same to Distribution for final processing.
• Radioactive package delivery – as assigned, performs radioactive package delivery to Hot Lab location per AMC Environmental Health and Safety (EH&S) policy.
• Restocks linen storage – assists contracted laundry vendor in unloading clean linen supply truck. Pushes hamper carts of clean, packaged linen into Linen Room. Rotates stock and stores linen in correct location. Break down any mixed linen bins and places linen onto the shelf. Maintains a neat, organized linen room.
• Performs Ad-Hoc Deliveries – uses mobile computer technology to perform Ad-Hoc deliveries, capturing both the customer signature and Building/Room Number of each delivery. Brings to management any issues when end users office location does not match Ad-Hoc delivery location.
• Restocks Inventory Site storage – as assigned, performs physical restocking of shelf storage locations in various Inventory Sites including AMH Storeroom, Linen, and/ Distribution Center. Empties case and restocks storage shelves with smaller supply units. Break down boxes for recycling. Maintains a clean, neat storage area always.
• Performs Mail Room activities – unbundles, sorts, and processes inbound US Postal Service (USPS) mail and internal mail into the correct mail slot. Performs internal mail runs deliveries by banding together similar mail stops by Building location. Follows USPS procedures for outbound mail processing.
• Able to work weekends.
• Performs ALL other duties or responsibilities within Supply Chain as directed by management.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Where feasible, reasonable accommodation may be made to enable qualified individuals with disabilities to perform the job’s essential functions.

EDUCATION, LICENSURE, REGISTRATION AND/OR CERTIFICATION REQUIREMENTS:

• Minimum requirement: High school graduate or GED.

EXPERIENCE:

• Minimum 1 – 3 years’ experience in a service position involving supply chain, shipping and receiving.
• Demonstrated basic level competency with Microsoft Windows.

COMMUNICATION SKILLS:

• Ability to read and comprehend instructions.
• Excellent oral and written communication skills.
• Ability to develop win-win relationships across various levels of Center Staff.

MATHEMATICAL SKILLS:

• Add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

PROFESSIONAL SKILLS:

• Excellent people/ customer service orientation skills.
• Innate curiosity to learn and understand relationships.
• Knowledge of various Materials Management software tools.
• Ability to perform the job according to conduct defined by the AMC Code of Conduct and Employee Manual.
• Ability to use good judgment when performing the functions of the job or when interacting with others.
• Accept and carry out direction, work cooperatively with others and avoid interpersonal conflict.
• Adhere to AMC’s policies, procedures, and practices, and utilize AMC’s problem-solving processes for resolving grievances or disagreements.

REASONING ABILITY:

• Independently organize work to meet established deadlines for timely supply delivery.

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is regularly required to stand, walk, use hands to probe, handle or feel objects, tools, or controls, reach with hands and arms, and speak and hear. The employee is regularly required to work on their feet for an 8-hour shift, and occasionally need to stoop, kneel, or crouch.

The employee must occasionally push a cart weighing up to 400 lbs. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to focus on objects.

Depending on assignment, the employee may be required to learn and operate electrically powered forklift and/or pallet lift movement equipment.

WORK ENVIRONMENT:

The work environmental conditions described below are representative of those an employee encounters while performing the essential functions of this job.

Most of his/her time, the employee will be working in supply storage areas processing orders or inbound packages. The noise level may be moderate. Such areas have variable environmental conditions including dust, noise, chemicals, hazardous materials, powered/motorized lift and movement equipment, and pinch hazards. Room temperatures may vary widely based on the season.

WORK ENVIRONMENT:

During other times, the employee will interact with customers in a healthcare campus environment. Such areas have variable environmental conditions including noise, hallway traffic, chemicals, biohazards, and crowds. Room temperatures will be moderate.

At other times, the employee will spend a small part of his/her time working in an office environment, interacting with basic office tools including computers, phones, etc. The noise level is usually moderate.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Includes but isn’t limited to the following:

• Inventory supply counting – using mobile computer technology, performs periodic inventory of assigned items in Stores. Organizes and counts supplies in stock unit of measure. Enters data into mobile computer. Returns and secures mobile computer after use.
• Inventory order processing – performs keyboard computer commands to build computerized pick tickets and packing slips. Prints pick tickets and packing slips. Performs keyboard commands to acknowledge and bill supply orders to customer cost centers. Performs basic trouble shooting of printers, including refilling paper.
• Inventory order fulfillment – using computerized pick tickets, retrieves stored items from storage locations and fulfills customer orders. May operate manual, powered, and computerized equipment during order fulfillment process. Accurate stages picked supplies for shipment to customers with supplies coming from FB-dock or Warehouse. Completes all required paperwork, attaches packing slip to fulfilled order. Repeats process for next order.
• Material delivery – using either mobile computer technology or paper documents, performs final delivery of all items processed through on‑campus Distribution area merged with Fb-dock and Warehouse orders. May operate manual or powered equipment during this process. Depending upon day of week and/or location, it may deliver and physically put away material while rotating material. Obtains final signature of receipt from customer on Purchase Orders (POs). Completes all required paperwork and returns same to Distribution for final processing.
• Radioactive package delivery – as assigned, performs radioactive package delivery to Hot Lab location per AMC Environmental Health and Safety (EH&S) policy.
• Restocks linen storage – assists contracted laundry vendor in unloading clean linen supply truck. Pushes hamper carts of clean, packaged linen into Linen Room. Rotates stock and stores linen in correct location. Break down any mixed linen bins and places linen onto the shelf. Maintains a neat, organized linen room.
• Performs Ad-Hoc Deliveries – uses mobile computer technology to perform Ad-Hoc deliveries, capturing both the customer signature and Building/Room Number of each delivery. Brings to management any issues when end users office location does not match Ad-Hoc delivery location.
• Restocks Inventory Site storage – as assigned, performs physical restocking of shelf storage locations in various Lawson Inventory Sites including Distribution, Linen, and/or Warehouse. Empties case and restocks storage shelves with smaller supply units. Break down boxes for recycling. Maintains a clean, neat storage area always.
• Performs Mail Room activities – unbundles, sorts, and processes inbound US Postal Service (USPS) mail and internal mail into the correct mail slot. Performs internal mail runs deliveries by banding together similar mail stops by Building location. Follows USPS procedures for outbound mail processing.
• Able to work weekends.
• Performs ALL other duties or responsibilities within Supply Chain as directed by management.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Where feasible, reasonable accommodation may be made to enable qualified individuals with disabilities to perform the job’s essential functions.

EDUCATION, LICENSURE, REGISTRATION AND/OR CERTIFICATION REQUIREMENTS:

• Minimum requirement: High school graduate or GED.

EXPERIENCE:

• Minimum 1 – 3 years’ experience in a service position involving supply chain, shipping and receiving.
• Demonstrated basic level competency with Microsoft Windows.

COMMUNICATION SKILLS:

• Ability to read and comprehend instructions.
• Excellent oral and written communication skills.
• Ability to develop win-win relationships across various levels of Center Staff.

MATHEMATICAL SKILLS:

• Add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

PROFESSIONAL SKILLS:

• Excellent people/ customer service orientation skills.
• Innate curiosity to learn and understand relationships.
• Knowledge of various Materials Management software tools.
• Ability to perform the job according to conduct defined by the AMC Code of Conduct and Employee Manual.
• Ability to use good judgment when performing the functions of the job or when interacting with others.
• Accept and carry out direction, work cooperatively with others and avoid interpersonal conflict.
• Adhere to AMC’s policies, procedures, and practices, and to utilize AMC’s problem-solving processes for resolving grievances or disagreements.

REASONING ABILITY:

• Independently organize work to meet established deadlines for timely supply delivery.

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is regularly required to stand, walk, use hands to probe, handle or feel objects, tools, or controls, reach with hands and arms, and speak and hear. The employee is regularly required to work on their feet for an 8-hour shift, and occasionally need to stoop, kneel, or crouch.

The employee must occasionally push a cart weighing up to 400 lbs. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to focus on objects.

Depending on assignment, the employee may be required to learn and operate electrically powered forklift and/or pallet lift movement equipment.

WORK ENVIRONMENT:

The work environmental conditions described below are representative of those an employee encounters while performing the essential functions of this job.

Most of his/her time, the employee will be working in supply storage areas processing orders or inbound packages. The noise level may be moderate. Such areas have variable environmental conditions including dust, noise, chemicals,

hazardous materials, powered/motorized lift and movement equipment, and pinch hazards. Room temperatures may vary widely based on the season.

WORK ENVIRONMENT:

During other times, the employee will interact with customers in a healthcare campus environment. Such areas have variable environmental conditions including noise, hallway traffic, chemicals, biohazards, and crowds. Room temperatures will be moderate.

At other times, the employee will spend a small part of his/her time working in an office environment, interacting with

MANAGEMENT RESPONSIBILITIES:

None. This is a non-management position.

OTHER REQUIREMENTS:

All job requirements listed indicate the minimum level of knowledge, skills, and/or ability deemed necessary to perform this job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Employees will be required to perform any other job-related instructions given by their supervisor subject to reasonable accommodation.

Thank you for your interest in Albany Medical Center!

Albany Medical is an equal opportunity employer.

This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that:

Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Hospitals and Health Care

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