At a Glance
- Tasks: Audit and process supplier invoices while ensuring accuracy and compliance.
- Company: Join a dynamic team in a busy St. Albans office.
- Benefits: Flexible hours, competitive pay, and a supportive work environment.
- Other info: Great opportunity for career growth in a collaborative setting.
- Why this job: Be part of a crucial team that keeps operations running smoothly.
- Qualifications: Attention to detail and proficiency in Excel required.
The predicted salary is between 24000 - 30000 € per year.
My client is looking for an Operations Administrator to join their busy team based in St. Albans, this role is 32.5 hours per week.
Main functions of the role:
- Working as part of our Administration Team the successful candidate will:
- Audit Supplier invoices, which are received primarily via email.
- Ensure Supplier and invoice is legitimate.
- Input invoice details into spreadsheets in Excel, ensuring that:
- Supplier, and address for Supplier, matches Operations system allowances.
- Invoiced Freight rate is correct, and in matching currency.
- All surcharges are correct.
- Any variances in value are checked, and if invoiced amount is correct, add / deduct variance in value in Adjustment spreadsheet, accounting for where allowance currency and invoiced currency do not match.
- Request credit notes if invoiced value incorrect, then process both invoice and credit note once received.
- Create Batch Header for invoices being passed for processing.
Operations Administrator employer: Alban Recruitment Solutions
Join a dynamic team in St. Albans as an Operations Administrator, where you will thrive in a supportive work culture that values collaboration and efficiency. Our company offers flexible working hours, opportunities for professional development, and a commitment to employee well-being, making it an ideal place for those seeking meaningful and rewarding employment.
Contact Detail:
Alban Recruitment Solutions Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Operations Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Operations Administrator role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions related to operations and administration. Think about how your skills match the job description, especially around auditing invoices and using Excel. We want you to shine when it’s your turn to impress!
✨Tip Number 3
Don’t just apply anywhere; focus on companies that excite you! Use our website to find roles that fit your vibe. Tailor your approach to each company, showing them why you’re the perfect fit for their team.
✨Tip Number 4
Follow up after interviews! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds. Plus, it’s a great chance to reiterate why you’d be a fantastic addition to their team.
We think you need these skills to ace Operations Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Operations Administrator role. Highlight relevant experience, especially in auditing and handling invoices, as this will show us you’re a great fit for the team.
Showcase Your Excel Skills:Since you'll be working with spreadsheets, don’t forget to mention your Excel skills! Whether it’s formulas, pivot tables, or data entry, let us know how comfortable you are with these tools.
Be Clear and Concise:When writing your cover letter, keep it clear and to the point. We appreciate straightforward communication, so make sure to express why you want to join our team and what you can bring to the table.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Alban Recruitment Solutions
✨Know Your Numbers
As an Operations Administrator, you'll be dealing with invoices and spreadsheets all day. Brush up on your Excel skills before the interview. Be ready to discuss how you've handled data in the past, and maybe even prepare a few examples of how you’ve ensured accuracy in your work.
✨Understand the Role
Make sure you fully understand the responsibilities outlined in the job description. Familiarise yourself with auditing processes and how to handle discrepancies in invoices. This will show that you're not just interested in the role but also proactive about understanding what it entails.
✨Prepare Questions
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics and the tools they use for managing invoices. This shows your interest in the company and helps you gauge if it's the right fit for you.
✨Showcase Your Attention to Detail
Since the role involves checking invoices and ensuring everything matches up, be prepared to discuss times when your attention to detail made a difference. Maybe you caught an error that saved your previous employer money? Share those stories!
