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For Companies At a Glance
- Tasks: Provide top-notch support to Managing Directors and Directors in a fast-paced environment.
- Company: Join Alantra, a global financial services firm with a dynamic culture.
- Benefits: Competitive salary, flexible working, and opportunities for professional growth.
- Why this job: Be part of a high-performing team and make a real impact.
- Qualifications: 4+ years as a PA in finance or professional services, with strong organisational skills.
- Other info: Collaborative environment with opportunities for career advancement.
The predicted salary is between 40000 - 45000 £ per year.
About Alantra
Alantra is an independent global financial services firm that provides investment banking and asset management services to midmarket companies, families, and investors. The Group has over 500 professionals in Europe, the U.S., Latin America, Asia, and the Middle East.
In Investment Banking, Alantra has completed over 1,000 transactions in the last five years. Alantra combines a strong local presence in key financial centers with global sector- and product-specialized teams.
In Alternative Asset Management, Alantra offers its clients unique access to a wide range of investment strategies in five highly specialized asset management classes (private equity, active funds, private debt, energy, and venture capital). As of 31 December 2025, assets under management from consolidated businesses stood at c. €2.7bn, while those managed by firms in which the Group holds a strategic stake amounted to c €14.5bn.
Job Description
We are seeking a highly organised and proactive Personal Assistant to provide first-class support to a team of Managing Directors / Directors within a fast-paced, professional environment. The successful candidate will also collaborate closely with the wider PA team, offering administrative support across the business, including to junior fee earners. This is a dynamic and varied role, suited to someone who thrives on multi-tasking, takes pride in the details, and is comfortable working with senior stakeholders in a high-performing team.
Key Responsibilities
- Executive & Team Support
- Provide seamless PA support to a team of Managing Directors & Directors, including complex and ever-changing diary management.
- Coordinate meetings across time zones, ensuring all logistics are handled efficiently.
- Assist the PA team with ad-hoc requests from junior fee earners.
- Travel & Expenses
- Manage extensive travel arrangements including flights, trains, hotels, visas, and dining/meeting venues.
- Process monthly expenses for the team using Concur, ensuring timely and accurate submissions.
- Document & Presentation Support
- Format presentations and documents in line with company or client branding.
- Handle quick-turnaround amendments and print setups with precision.
- Prepare and bind materials for meetings as required.
- Event Coordination & Internal Engagement
- Planning and execution of events (team drinks, lunches, celebrations, Away Days, corporate events).
- Office & Admin Support
- Provide cover for reception duties during holidays or lunch breaks.
- Support CRM database upkeep – update contacts, log meeting notes, and maintain data accuracy.
- Perform general administrative tasks including filing, scanning, archiving, and office errands.
- Support the other London PAs with overflow tasks as needed.
Requirements
Required Skills & Experience
- Proven experience (at least 4 years) in a similar PA role within the finance, consulting, or professional services sector.
- Excellent command of Outlook, PowerPoint, and Excel.
- Experience using Concur (or similar expense software).
- High level of accuracy, attention to detail, and discretion.
About you
- Exceptionally organised and able to manage multiple priorities under pressure.
- Personable and professional, with strong written and verbal communication skills.
- Able to work effectively with a range of personalities and seniority levels.
- A true team player, willing to step in and help wherever needed.
- Proactive and solutions-oriented, with a "can-do" attitude.
- Confident, polished, and discreet when handling sensitive information.
Other
As part of the wider Support Team, you’ll be expected to contribute to the smooth running of the London office, assisting with cover during absences and taking on additional hours when needed. Flexibility and adaptability are key in this collaborative, fast-moving environment.
Location: London office (1 day WFH)
Hours: Full time (Monday – Friday, 9.00 – 5.30)
Reporting to: London Senior PA / Head of Support
Compensation: £40,000- £45,000, depending on experience.
Personal Assistant (London, UK) employer: Alantra Solar Energy Advisors
Contact Detail:
Alantra Solar Energy Advisors Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant (London, UK)
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance and professional services sectors. Attend industry events or webinars, and don’t be shy about introducing yourself. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching Alantra and its culture. Understand their values and how they operate. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your communication skills! As a Personal Assistant, you'll need to interact with various stakeholders. Role-play common scenarios with a friend or family member to boost your confidence and refine your approach.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Personal Assistant (London, UK)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Personal Assistant role at Alantra. Highlight your experience in managing diaries, coordinating meetings, and supporting senior stakeholders. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're the perfect fit for our team. Don't forget to mention your proactive approach and attention to detail – these are key for us!
Showcase Relevant Experience: When filling out your application, be sure to highlight any relevant experience in finance or professional services. We love seeing candidates who understand the fast-paced environment we work in and can handle multiple priorities with ease.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. We can't wait to hear from you!
How to prepare for a job interview at Alantra Solar Energy Advisors
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Personal Assistant role at Alantra. Familiarise yourself with the key responsibilities like diary management and travel arrangements. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've managed multiple priorities in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your answers, highlighting your attention to detail and ability to work under pressure.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills and adaptability. For instance, they might ask how you'd handle a last-minute change in a director's schedule. Think through potential scenarios beforehand and prepare concise, thoughtful responses that showcase your proactive approach.
✨Demonstrate Team Spirit
Alantra values collaboration, so be prepared to discuss how you've worked effectively within a team. Share examples of how you've supported colleagues or contributed to team success, emphasising your willingness to step in and help wherever needed.