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- Tasks: Support our Contracts and Practice Manager with various administrative functions.
- Company: Join Alan Baxter, a leading firm in Structural & Urban Design with 50 years of award-winning projects.
- Benefits: Work in a collaborative environment with a strong ethos and principles.
- Why this job: Be part of a respected firm that values sustainability and innovative solutions in the built environment.
- Qualifications: Minimum 5 years in a senior PA or practice management role; strong organizational and communication skills required.
- Other info: Opportunity to develop skills in financial, commercial, and legal matters.
The predicted salary is between 36000 - 60000 £ per year.
Alan Baxter is a leading firm of Structural & Urban Designers and Conservation Specialists. During our 50 years in practice, we have worked on many of the nation’s most important buildings and numerous award-winning projects, including two Stirling Prize winners. Our success comes from our breadth of knowledge, imaginative ideas, and an ability to create valuable holistic and sustainable solutions.
We are 90-strong and based in a single office in Farringdon, which is owned by our founder. The building is shared with around 80 other organisations who all share our interest in the built environment. Our Practice is owned by a Trust, which ensures the strong ethos and principles, that have guided our firm through its first half-century, will continue into the future.
We are seeking a high-calibre assistant to support our Contracts and Practice Manager. The role is wide-ranging, providing support across a variety of functions associated with the smooth running of our firm.
The successful candidate will have a minimum of 5 years’ experience in senior PA or practice management role, and have an ability to provide administrative support to the following functions:
- Company secretary: including arranging and minuting Trustee and Director meetings, monitoring the smooth running of our record keeping and insurance requirements.
- Contracts and legal: including the review of legal contracts and affairs, and the monitoring of the firm’s risk management.
- Practice Management: including supporting the oversight of our administration systems and archives.
- Community: including the review of licences and rents for the tenants of our two buildings in Farringdon.
You will be hard-working, organised and a good communicator. You will have a broad understanding of financial, commercial and legal matters and an interest in developing your ability to provide a supporting role in these areas.
If you are looking for a unique opportunity with a highly respected firm, please apply with your CV and covering letter to Andy Morton.
Assistant to Contracts & Practice Manager employer: ALAN BAXTER LTD
Contact Detail:
ALAN BAXTER LTD Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant to Contracts & Practice Manager
✨Tip Number 1
Familiarize yourself with the specific legal and administrative processes that a firm like Alan Baxter follows. Understanding their approach to contracts and practice management will help you demonstrate your knowledge during the interview.
✨Tip Number 2
Highlight your experience in managing meetings and minute-taking, as these are crucial for the role. Be prepared to discuss specific examples where you've successfully organized and documented meetings in your previous positions.
✨Tip Number 3
Showcase your communication skills by preparing thoughtful questions about the firm's projects and ethos. This will not only demonstrate your interest but also your ability to engage with the team effectively.
✨Tip Number 4
Research the firm's recent projects and awards, such as the Stirling Prize winners. Being knowledgeable about their work will allow you to connect your skills and experiences to their needs during the conversation.
We think you need these skills to ace Assistant to Contracts & Practice Manager
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description. Understand the key responsibilities and required skills for the Assistant to Contracts & Practice Manager position at Alan Baxter. Tailor your application to highlight how your experience aligns with these requirements.
Craft a Compelling Cover Letter: Write a cover letter that not only introduces yourself but also explains why you are passionate about this role and how your background in senior PA or practice management makes you a perfect fit. Mention specific experiences that relate to the tasks outlined in the job description.
Highlight Relevant Experience: In your CV, emphasize your previous roles that involved administrative support, contract management, and practice management. Use bullet points to clearly outline your achievements and responsibilities in these areas, especially those that demonstrate your organizational and communication skills.
Proofread Your Application: Before submitting your application, carefully proofread both your CV and cover letter. Check for any spelling or grammatical errors, and ensure that all information is accurate and presented professionally. A polished application reflects your attention to detail.
How to prepare for a job interview at ALAN BAXTER LTD
✨Showcase Your Experience
Make sure to highlight your 5+ years of experience in senior PA or practice management roles. Be prepared to discuss specific examples of how you've successfully supported administrative functions, especially in legal and financial contexts.
✨Demonstrate Organizational Skills
Since the role requires strong organizational abilities, come prepared with examples of how you've managed multiple tasks or projects simultaneously. Discuss any systems or tools you use to stay organized and efficient.
✨Communicate Clearly
As a good communicator, it's essential to convey your thoughts clearly during the interview. Practice articulating your ideas and experiences succinctly, and be ready to answer questions about your communication style and strategies.
✨Express Interest in the Built Environment
Show your enthusiasm for the built environment and the work that Alan Baxter does. Research their projects and be ready to discuss why you are interested in contributing to their mission and values.
