At a Glance
- Tasks: Manage bookkeeping and administrative functions in a dynamic accountancy practice.
- Company: Boutique accountancy firm in Central London with a modern approach.
- Benefits: 28 days annual leave, pension scheme, health cash plan, and supportive environment.
- Other info: Office-based role with genuine autonomy and opportunities for process improvement.
- Why this job: Take ownership of a key role and contribute to the firm's growth.
- Qualifications: Experience in an accountancy practice and strong organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
28 days annual leave including bank holidays
Company pension scheme
Health cash plan
Professional and supportive working environment
Opportunity to take ownership of a key role within a growing practice
About Us
We are a boutique accountancy and tax advisory firm based in Central London, providing accounting, tax and advisory services to private clients, international groups, entrepreneurs and owner-managed businesses. We pride ourselves on delivering a highly personalised service and building long-term relationships with our clients. As a small and ambitious firm, we combine technical expertise with a modern, technology-driven approach to practice management.
We are seeking an experienced Practice Administrator to take ownership of the operational and administrative functions of the firm. This is a pivotal role suited to someone who understands how an accountancy practice operates and enjoys creating structure, maintaining compliance and ensuring that everything runs smoothly behind the scenes.
The Role
As Practice Administrator, you will be responsible for maintaining bookkeeping records for a portfolio of clients using cloud accounting software and overseeing the day-to-day administration of the practice, supporting the team, managing client workflows and ensuring compliance obligations are met efficiently.
Key responsibilities will include:
- Bookkeeping, Practice Operations & Workflow Management
- Processing sales invoices, purchase invoices, bank transactions and journals
- Performing bank and balance sheet reconciliations
- Assisting with VAT return preparation and submissions
- Liaising with clients regarding bookkeeping queries and missing information
- Supporting the preparation of management accounts and year-end accounts by maintaining accurate accounting records
- Identifying opportunities to improve bookkeeping processes through technology and automation
- Managing compliance workflows and monitoring deadlines across accounts, tax and advisory assignments
- Issuing information requests to clients and proactively following up outstanding records and documentation
- Maintaining workflow systems to ensure work progresses efficiently and deadlines are met
- Supporting the partners and wider team with administrative and operational matters
Client Communications
- Acting as the first point of contact for clients by telephone, email and in person
- Welcoming and greeting clients and visitors to the office, ensuring a professional and friendly experience
- Managing and triaging client enquiries appropriately
- Maintaining excellent client relationships and ensuring a high standard of client service
- Preparing and filing Confirmation Statements
- Processing director, shareholder and registered office changes
- Assisting with company incorporations and identity verification requirements
- Maintaining statutory records and corporate information
Client Onboarding & Regulatory Compliance
- Conducting AML and client due diligence procedures
- Supporting compliance with regulatory requirements, including ACSP obligations and GDPR
- Maintaining internal policies and compliance records
Billing & Credit Control
- Managing recurring fee collections through our direct debit provider
- Monitoring debtor balances and following up outstanding fees
HMRC & Tax Administration
- Filing accounts and tax returns where appropriate
- Managing VAT registrations and related administrative matters
- Liaising with HMRC regarding client queries, penalties and compliance matters
- Supporting the team with general tax administration
Systems & Database Management
- Maintaining accurate client records within IRIS and other practice management systems
- Managing the firm's central email inbox and incoming correspondence
- Ensuring client information and compliance records remain accurate and up to date
Office & Facilities Management
- Coordinating meeting rooms and office facilities
- Managing incoming and outgoing post
- Supporting the smooth day-to-day operation of the office environment
About You
To be successful in this role, you will have previous experience working within an accountancy practice and a strong understanding of how professional firms operate. You will be highly organised, proactive and capable of managing multiple priorities simultaneously. Most importantly, you will take ownership of your responsibilities and be comfortable working independently.
We are looking for someone who:
- Has previous experience in an accountancy practice (essential)
- Understands Companies House and HMRC processes
- Has experience of AML procedures and client onboarding
- Possesses excellent organisational and time management skills
- Is confident communicating with clients and professional contacts
- Has strong attention to detail and a proactive approach to problem-solving
- Is comfortable using cloud-based software and practice management systems
- Has experience with Xero and IRIS (desirable)
We are particularly interested in candidates who enjoy improving processes and identifying opportunities to increase efficiency through technology and automation. This is an office-based position located in Central London. Working hours are Monday to Friday, 9:00am to 5:00pm.
What We Offer
Salary of £30,000–£40,000 depending on experience
28 days annual leave including bank holidays
Company pension scheme
Health cash plan
A supportive and collaborative working environment
Genuine autonomy and responsibility within the role
The opportunity to play a key part in the continued growth of the firm
Right to Work
Applicants must have the unrestricted right to work in the UK. Unfortunately, visa sponsorship is not available for this position.
How to Apply
Please submit your CV together with a brief covering letter outlining your experience within an accountancy practice and why you are interested in the role.
Job Type: Full-time / Part time upon request
Pay: £30,000–£45,000 per year
Bookkeeper / Practice Administrator employer: AKS Advisers
Join our boutique accountancy and tax advisory firm in Central London, where we offer a supportive and collaborative work environment that values your contributions. With 28 days of annual leave, a company pension scheme, and opportunities for professional growth, you will take ownership of a key role in a dynamic practice that prioritises personalised service and innovative solutions. Experience genuine autonomy while being part of a small, ambitious team dedicated to building long-term client relationships.
StudySmarter Expert Advice🤫
We think this is how you could land Bookkeeper / Practice Administrator
✨Tap into Campus Networks
If you're still in uni, don’t forget to engage with your campus's career services and attend finance-related events. Banks often do presentations and recruitment drives on campus, so put yourself out there and make use of these opportunities to show off your passion for the field.
✨Get Certified
Consider pursuing relevant certifications like the CFA or ACCA while you’re job hunting. They not only beef up your CV but also connect you with professional bodies which can lead to networking opportunities and even job openings in banking and financial services.
✨Connect on Professional Platforms
Join finance-focused groups on platforms like LinkedIn and engage in discussions. This can really help you stand out from the crowd, allowing potential employers to see your knowledge and interest in industry trends. Plus, you might stumble upon job postings shared exclusively within the group.
✨Apply Directly and Be Proactive
Don’t shy away from reaching out directly to firms like AKS Advisers. Use their websites and apply through them, but also consider following up with a polite email to express your enthusiasm. Being proactive can make a huge difference in getting noticed in the competitive financial services sector.
We think you need these skills to ace Bookkeeper / Practice Administrator
Some tips for your application 🫡
Show Off Your Numbers!:In the banking and financial services world, quantifiable achievements are key. Make sure your CV highlights your grades in relevant subjects, any financial certifications you hold, and specific projects where you've delivered measurable results. Employers love to see how your skills translate into real-world success.
Tailor Your Cover Letter to the Role:When applying for a full-time position, your cover letter should make a direct connection between your experience and the job description. Don't just state your enthusiasm for finance—dive into how your background in banking or financial analysis sets you apart. Let your passion shine through while being specific about what you can bring to AKS Advisers.
Include Relevant Financial Software Experience:If you've worked with financial modelling tools or software like Excel, SAP, or specific analytical tools during your studies or internships, bring that up! Highlighting your proficiency can really make your application pop and show you're ready to hit the ground running in a full-time role.
Research and Reflect:Before hitting that 'apply' button on AKS Advisers's website, do a little digging. Look up their recent projects, values, and culture. Reflecting their ethos in your application can make a huge difference and show you’re genuinely interested in being part of the team!
How to prepare for a job interview at AKS Advisers
✨Brush Up on Financial Analysis Skills
Make sure you're well-versed in financial concepts and analytical techniques relevant to banking and financial services. Get comfortable with tools like Excel for modelling or financial forecasting, as technical questions in this area are common during interviews with AKS Advisers.
✨Prepare for Case Studies
Expect to tackle case studies that demonstrate your problem-solving skills in real-world banking scenarios. Familiarise yourself with the types of problems you might face—think risk assessments or investment evaluations—and be ready to articulate your thought process clearly.
✨Show Your Passion for Finance
Since this is a full-time position, employers at AKS Advisers will be keen to see your genuine interest in finance. Be prepared to discuss recent industry trends or news articles that excite you, showcasing your enthusiasm and engagement with the field.
✨Network with Industry Professionals
Before your interview, reach out to current or former AKS Advisers employees on platforms like LinkedIn. They'll offer unique insights into the company's culture and the interview process, which can give us a delightful edge in showcasing a good fit for the team.
