Office Manager

Akkar is a high-growth specialist recruitment firm operating across defence, aerospace, space, autonomy, and robotics. We work with world-class clients across the UK, Middle East, and North America, and we're scaling fast. Our office is the engine room behind that ambition — and we want it to feel like it.

We're looking for a sharp, proactive Office Manager to own the physical environment so our team can focus entirely on doing what they do best. This isn't a passive role. We want someone who takes pride in a well-run office and brings genuine energy to making it a great place to work.

The Role

• Contract: Part-time, 1–2 days per week
• Location: 10 Hove Business Centre, Hove, BN3 6HA
• Reports to: CEO / Operations Lead
• Salary: £26,500 per annum, prorated to 1-2 days per week

What You'll Own

• Facilities & Maintenance
  • Manage and review all contractor relationships — cleaners, painters, plumbers, electricians — including booking, access, and annual pricing reviews
  • Be the primary point of contact for 20Six regarding flood mitigation planning and any building-related issues
  • Contract and schedule external window cleaning every two months
  • Maintain active service contracts for the coffee machine, Quooker tap, and any other office equipment
  • Arrange repairs on office items as needed — nothing broken stays broken
  • Manage cable tidying and general office presentation standards
• Consumables & Ordering
  • Control milk, coffee, and sundry deliveries — keep the office stocked without waste
  • Maintain fridge organisation and freshness; remove out-of-date items
  • Order alcohol and other food & beverage items when required
  • Manage stationery stock to ensure the office is always fully operational
  • Maintain and replenish cleaning supplies for the cleaning team
  • Maintain a live stock list of all office items with reorder thresholds
• Space & Organisation
  • Review, log, and reorganise office cupboards and storage to maximise usability
  • Create and maintain an up-to-date building plan for each office space, including desk layout
  • Manage incoming parcels — logging, sorting, and distributing efficiently
• People & Culture
  • Look after office plants and keep the pool table clean and maintained
  • Help enforce office forfeit culture — keep it fun, fair, and bought-into
  • Curate and build Akkar's Spotify with quality playlists that fit the vibe
  • Support the planning, installation, and removal of Christmas (and other) decorations each year
• Cost Management
  • Actively identify opportunities to reduce office running costs — negotiate better rates with cleaners, handymen, and suppliers
  • Remove unnecessary or redundant items from the office to reduce clutter and cost
  • Track office expenditure and flag areas of inefficiency to the CEO
• Onboarding & Systems
  • Research and develop onboarding processes for new starters, including automation of computer setup and system account provisioning
  • Build and maintain documentation so the office runs smoothly whether you're in or not

What We're Looking For

You don't need a long CV. You need the right mindset. The ideal candidate is someone who:

• Takes ownership without being asked twice
• Has an eye for detail and a low tolerance for things being out of place
• Is comfortable juggling five tasks at once and knows what to prioritise
• Communicates clearly and proactively — no chasing required
• Has some experience in office management, facilities, or operations (even in a junior capacity)
• Is tech-literate enough to work with tools like Google Workspace, Slack, or similar
• Genuinely enjoys creating a great environment for people to work in

Why Akkar

We're a company in active growth mode with a team that's ambitious, direct, and high-performing. The office reflects that. This is a role for someone who wants to own something meaningful, work with a leadership team that respects their time, and be part of a company that's going places.