Project Administrator in Wrotham

Akita designs, develops, and supports business intelligence solutions for organisations in the UK and internationally, specialising in Microsoft technologies. We pride ourselves on delivering exceptional results with outstanding customer service.

We are seeking a highly organised and proactive Project Administrator to join our Dynamics 365 department. This role will support the successful delivery of Dynamics 365 projects by coordinating administrative tasks, maintaining project documentation, and ensuring smooth communication between stakeholders. The ideal candidate will thrive in a fast-paced environment, demonstrate excellent attention to detail, and have a passion for supporting technology-driven projects.

Responsibilities

• Provide administrative support to the Dynamics 365 project team throughout the project lifecycle.
• Maintain accurate project documentation, including schedules, risk logs, and status reports.
• Coordinate meetings, prepare agendas, and record minutes for project-related sessions.
• Track project progress and assist in preparing reports for internal and client stakeholders.
• Support resource allocation and timesheet management.
• Liaise with internal teams and clients to ensure timely communication and issue resolution.
• Work with the Finance team to manage billing coordination.

Requirements

• Strong organisational and time-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook).
• Ability to work collaboratively within a team and build positive relationships with stakeholders.
• High attention to detail and accuracy in documentation.
• Problem-solving mindset with a proactive approach to tasks.
• Right to work in the UK; office-based role.
• Previous experience in a project administration or coordination role within an IT or technology environment.
• Familiarity with Microsoft Dynamics 365 or other CRM/ERP systems.
• Experience using project management tools such as Microsoft Project, Planner, or DevOps.
• Knowledge of ISO standards.
• Exposure to managed services or consultancy environments.

Person Specification

• Professionalism: Presents a positive and professional image to clients and colleagues.
• Adaptability: Comfortable working in a dynamic environment with changing priorities.
• Attention to Detail: Ensures accuracy in all documentation and reporting.
• Initiative: Proactively identifies and addresses issues before they escalate.
• Team Player: Works collaboratively and supports colleagues to achieve shared goals.
• Customer Focus: Understands the importance of client satisfaction and delivers a high standard of service.
• Confidentiality: Handles sensitive information with discretion and integrity.

Salary and Contract

• Salary: Competitive, dependent on qualifications and skills.
• Contract type: Permanent.
• Hours: 37.5 working hours per week.
• Start Date: ASAP.
• Location: On-site, Wrotham.
• Shift times: 08:45-17:15.
• Holiday entitlement: 24 days, rising to 30 days subject to terms after 3 years’ continuous service (plus 8 bank holidays).
• Sick pay: Contractual sick pay commences after 6 months.

To apply: Please submit a CV demonstrating relevant experience via our Careers portal.