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AKG Group UK Company:
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AKG (UK) Employment Ltd
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Position Title:
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Health, Safety & Facilities Coordinator
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Job Level:
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8
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Reports To:
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Senior Health, Safety & Facilities Manager
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Roles Reporting to this Position:
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None
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Primary Objective:
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To provide dedicated Health & Safety support for the mobilisation and ongoing delivery of a National Employability programme, ensuring that premises, activities and working environments are safe and suitable for employees, participants and visitors. The role will coordinate audits, risk assessments, compliance monitoring, incident management and improvement actions, while also providing flexible Health & Safety support to other AKG business areas and the wider Health, Safety & Facilities team as required.
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Key Relationships/Interactions
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Internal
- Senior Health, Safety & Facilities Manager, Head of Health, Safety & Facilities and wider Health, Safety & Facilities team
- National Employability Programme Service Managers, Team Leaders, Activity Coordinators and Mentors
- Employer Engagement, Employer Services, Safeguarding, Quality and Compliance colleagues
- Facilities, Procurement and wider AKG delivery teams
External
- Landlords, managing agents, venue providers and contractors
- Activity partners, training providers and subcontractors
- Employers and relevant external Health & Safety advisers or regulatory bodies
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Key Responsibilities
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Premises Mobilisation and Site Compliance
- Support Health & Safety due diligence, inspections and audits of proposed and operational National Employability programme premises, including shared and temporary venues.
- Identify and document premises hazards, assess the suitability of access, welfare, fire precautions, emergency arrangements and general working conditions, and escalate significant concerns.
- Coordinate compliance evidence, site inspection findings, corrective actions and follow-up checks with operational teams, landlords, managing agents and contractors.
- Support workplace assessments, DSE assessments and practical adjustments to promote safe, accessible and suitable working environments.
Risk Assessment and Participant Activities
- Complete, review and maintain site, workplace, activity and event risk assessments, including off-site activities, visits, community projects and partner-led sessions.
- Work with Activity Coordinators, Mentors, managers and delivery partners to assess activities undertaken by young people aged 18 to 24, identifying appropriate control measures and safe operating arrangements.
- Consider participant needs, accessibility, reasonable adjustments, supervision, equipment, venue suitability and emergency arrangements when reviewing activities.
- Consider the differing needs and vulnerabilities of employees and young adult participants when assessing activities and working environments, working collaboratively with the Safeguarding team to identify and implement appropriate protective measures, manage risks and ensure concerns are escalated in accordance with AKG policies and procedures
- Provide practical advice to colleagues on implementing controls, reviewing changes and escalating activities that cannot be undertaken safely.
Incidents, Accidents and Emergency Arrangements
- Support the timely reporting, recording and investigation of accidents, incidents, near misses and unsafe conditions in accordance with AKG procedures.
- Assist with identifying root causes, corrective actions, lessons learned and the escalation of potentially reportable incidents to the Senior Health, Safety & Facilities Manager, who will determine any further escalation required.
- Support local emergency arrangements, fire safety checks, evacuation procedures and relevant drills, working with site managers and responsible persons.
Contractor, Partner and Operational Support
- Assist with Health & Safety reviews of contractors, venues, activity partners and subcontractors, including risk assessments, method statements, insurance and other relevant compliance information.
- Liaise with operational colleagues and partners to resolve identified hazards and monitor implementation of agreed controls.
- Provide clear, proportionate Health & Safety guidance to staff involved in participant engagement, outreach, employer visits and activities.
Monitoring, Reporting and Continuous Improvement
- Maintain accurate, current and audit-ready records of inspections, assessments, incidents, training, compliance evidence and outstanding actions.
- Monitor action plans, follow up overdue items, produce updates and highlight recurring risks or emerging trends to the Senior Health, Safety & Facilities Manager.
- Contribute to Health & Safety communications, briefings, audits, guidance, procedures and continuous improvement activities.
- Support Health & Safety work across other AKG contracts, offices and business areas as operational priorities require.
- Work collaboratively with the Senior Health, Safety & Facilities Manager and wider team on agreed priorities, seek technical guidance on complex issues and escalate significant risks and safeguarding concerns through the appropriate AKG procedures.
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Essential and Desirable Skills, Knowledge and Experience
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Essential
- IOSH qualification or membership, or equivalent demonstrable professional competence.
- Experience in a Health & Safety coordination, administration or operational support role, including workplace inspections and risk assessments.
- Working knowledge of UK workplace Health & Safety requirements and the ability to apply proportionate controls in office, community and activity-based settings.
- Ability to identify hazards, maintain accurate compliance records and track actions through to completion.
- Understanding of safeguarding responsibilities and the importance of protecting employees and young adults, including recognising vulnerabilities, maintaining professional boundaries, respecting confidentiality and escalating welfare concerns through appropriate organisational procedures.
- Excellent communication and interpersonal skills, with confidence to work with operational managers, colleagues, contractors and external partners.
- Strong organisational skills, attention to detail and the ability to prioritise work across multiple sites and deadlines.
- Competence in Microsoft Office and electronic record-keeping and reporting systems.
- Willingness and ability to travel to AKG sites, venues, activity locations and employers as required.
- Commitment to safeguarding, equality, inclusion, confidentiality and organisational policies.
Desirable
- NEBOSH General Certificate or equivalent Health & Safety qualification, or working towards one.
- Experience of Health & Safety within employability, education, youth programmes or multi-site service delivery.
- Experience supporting fire safety, DSE assessments, accident investigations, contractor compliance or premises mobilisation.
- Knowledge of working with young adults, reasonable adjustments and safe delivery of off-site or partner-led activities.
- Safeguarding training or a recognised safeguarding qualification relevant to working with young adults and potentially vulnerable participants.
- Facilities management qualification or relevant equivalent experience.
- First Aid and Fire Safety qualifications.
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Inclusive Recruitment and Accessibility
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AKG UK is committed to creating an inclusive and accessible recruitment process. We welcome applications from candidates with a range of backgrounds, experiences and working styles. Candidates are encouraged to let us know if they require any reasonable adjustments during the recruitment process. Applicants do not need to meet every desirable criterion to apply; we are interested in relevant skills, potential and values alignment as well as direct experience.
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Compliance
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It is the responsibility of all staff to abide by organisational policies to ensure compliance with relevant standards e.g. ISO 27001 (Information Security), ISO 9001 (Quality) and ISO 14001 (Environmental) as well as adhering to statutory duties in relation to safeguarding, Prevent and health and safety.
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