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- Tasks: Coordinate daily operations and support financial planning for a values-driven charity.
- Company: Ajyal Foundation supports children in Gaza through psychosocial activities and essential aid.
- Benefits: Part-time role with a chance to make a real impact in a supportive team environment.
- Why this job: Join a passionate team making a difference in children's lives during challenging times.
- Qualifications: Experience in operations or office management, ideally in the charity sector, is essential.
- Other info: Flexibility to adapt in a fast-paced, emergency setting is crucial.
The predicted salary is between 24000 - 36000 ÂŁ per year.
Ajyal Foundation is seeking to hire a part-time Operations Coordinator to oversee daily operations of the organisation, including coordination between the activities and schedules of Ajyal’s teams, support for financial planning and reporting, and development and maintenance of the operational procedures of the organisation. The Operations Coordinator will oversee the charity’s day-to-day running, ensuring smooth internal processes and supporting the team to deliver our programmes efficiently and effectively. This is a key role with a hands-on remit—ideal for someone who enjoys variety and making things happen in a values-driven organisation.
The Operations Coordinator will ensure that Ajyal complies with all legal and regulatory duties through sound management and strong planning, underpinned by progressive systems, policies and procedures. The role will contribute to operational and strategic planning processes and will take responsibility for embedding a high performing culture in a healthy, driven and motivated workforce. The Operations Coordinator will work with senior management to achieve the Foundation’s targets and objectives and ensure its sustainability and continued growth.
The role will focus on developing and managing operations processes, overseeing guidelines and policies that help us achieve our vision and goals, including contract management, data management and human resources (working alongside our outsourced HR), providing advice to colleagues and making recommendations to improve systems and policies.
During the war on Gaza, Ajyal has supported tens of thousands of children through psychosocial activities and urgent essentials. You will be working in a fast-paced environment as part of a small, tight-knit team that’s working to develop and deliver emergency and post-war interventions in cooperation with our partner organisation to support the education and mental welfare of children in Gaza, the West Bank, and other refugee communities.
Key Duties and Responsibilities- Oversee daily operations of the organisation, including coordination between the activities and schedules of Ajyal’s teams, support for financial planning and reporting.
- Oversee and support the efforts and use of resources of each of Ajyal’s teams.
- Maintain links between all teams and support the work of the Foundation’s teams when needed.
- Support senior management’s work including the CEO and Financial Manager.
- Support the Foundation’s events and campaigns.
- Manage and track resource allocation to improve the organisation’s efficiency, productivity and financial management.
- Implement operational procedures that support sustainability of the Foundation and its growth.
- Ensure compliance with and adherence to policies, laws, and regulations.
Essential:
- Proven experience in operations, office management, or similar roles—ideally in the charity or not-for-profit sector.
- Experience in strategic planning.
- Strong organisational and project management skills.
- Knowledge and experience in bookkeeping, budgeting and financial management and reporting.
- Comfortable working independently and across multiple functions.
- Ability to work and collaborate in a fast-paced environment across a range of cultural contexts and varied teams.
- Flexibility and ability to adapt to working within an emergency setting.
- Good understanding of finance, HR, and charity governance requirements.
- Excellent written and verbal communication skills.
- Strong IT literacy (Microsoft Suite).
- Knowledge of UK charity law and GDPR.
- Agility and ability to pivot and work in a fast-paced working environment.
- Strong understanding of the root issues affecting the communities that the Foundation strives to support.
Desirable:
- Experience working with Senior Management Teams.
- Familiarity with fundraising processes, CRM systems, or grant reporting.
- Working knowledge of Arabic.
- Leadership
- Analytical
- Interpersonal skills
- Strategic thinker
- Dedication to Ajyal’s mission and vision
- Creative and problem solving
- Integrity
- Adaptable
- Able to prioritise tasks efficiently.
Operations Coordinator employer: Ajyal Foundation
Contact Detail:
Ajyal Foundation Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Coordinator
✨Tip Number 1
Familiarise yourself with Ajyal Foundation's mission and values. Understanding their core objectives will help you align your approach during interviews and discussions, showcasing your dedication to their cause.
✨Tip Number 2
Network with professionals in the charity sector, especially those who have experience in operations roles. Engaging with them can provide insights into the specific challenges faced by organisations like Ajyal and how you can contribute effectively.
✨Tip Number 3
Prepare examples from your past experiences that demonstrate your organisational and project management skills. Be ready to discuss how you've successfully managed resources or improved processes in previous roles.
✨Tip Number 4
Stay updated on current events and issues affecting the communities Ajyal serves. This knowledge will not only inform your conversations but also show your commitment to understanding the context in which the foundation operates.
We think you need these skills to ace Operations Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in operations, office management, or similar roles, especially within the charity or not-for-profit sector. Emphasise your organisational and project management skills, as well as any experience with financial management.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for Ajyal's mission and vision. Discuss how your skills and experiences align with the key duties of the Operations Coordinator role, particularly your ability to work in a fast-paced environment and support senior management.
Highlight Relevant Skills: In your application, be sure to mention your strong IT literacy, knowledge of UK charity law, and understanding of finance and HR requirements. These are essential for the role and will demonstrate your suitability to the hiring team.
Showcase Adaptability: Given the nature of the role, it's important to convey your flexibility and ability to adapt to changing circumstances. Provide examples from your past experiences where you successfully navigated challenges or worked under pressure.
How to prepare for a job interview at Ajyal Foundation
✨Show Your Passion for the Cause
Make sure to express your dedication to Ajyal Foundation's mission during the interview. Share any personal experiences or motivations that align with their values, especially regarding support for children in conflict zones.
✨Demonstrate Your Organisational Skills
Prepare examples of how you've successfully managed operations or projects in previous roles. Highlight your ability to coordinate multiple tasks and teams effectively, as this is crucial for the Operations Coordinator position.
✨Familiarise Yourself with Relevant Regulations
Brush up on UK charity law, GDPR, and any other relevant compliance issues. Being knowledgeable about these topics will show that you understand the legal framework within which Ajyal operates.
✨Prepare Questions for the Interviewers
Think of insightful questions to ask about the organisation's current challenges and future goals. This demonstrates your strategic thinking and genuine interest in contributing to Ajyal's success.
