At a Glance
- Tasks: Support onsite staff with admin tasks and manage documentation efficiently.
- Company: Leading engineering firm offering bespoke marine solutions.
- Benefits: Competitive salary, dynamic work environment, and opportunities for growth.
- Other info: Flexible role with opportunities to learn and collaborate across teams.
- Why this job: Join a growing team and make a real impact in a supportive atmosphere.
- Qualifications: Previous admin experience, strong IT skills, and attention to detail.
The predicted salary is between 30000 - 40000 £ per year.
Our client is a leading engineering and project services company who provide bespoke solutions across a number of marine related areas. Due to growth, they now require an Administrator to join their busy North East office.
The Role
- Provide administration support for onsite staff as required - including approval of PO's & Requisitions in IFS.
- Assist Facilities Manager with admin tasks including Compliance, Training and Calibration registers.
- Assist other teams with admin tasks including recording, scanning, filing of works orders and completed documentation and general tasks.
- Raise relevant Purchase Requisitions in line with IFS process for goods and services.
- Telephone operator and general reception duties.
- Meet & greet clients, visitors and customers at reception ensuring all visitors complete an HSE induction.
- Attend meetings with Heads of department to take MOM in a confidential approach.
- Reconciliation of company credit cards monthly, safe storage of credit card receipts throughout the month.
- Create and maintain a site wide staff holiday calendar for online viewing.
- Checking documentation compliance.
- Ensuring all consumables for the facility are in place, including stationery and water supplies.
- Filing of site documentation including Daily Equipment Checklists.
- Managing and co-ordination of internal/external meetings, bookings and refreshment provision.
- Organise mail distribution and transfer between sites.
- Liaise with cleaning company - ensuring consumables are resupplied.
- Liaise with local trades and services as required for minor repairs and overhead suppliers.
- Manage car park pass and FOB system for access to the facility.
- Organise fire alarm each Friday and ensure correct records are kept.
The Person
- Previous experience within a similar administration role.
- Flexible and knowledgeable to work across disciplines and share ideas.
- Attention to detail - closer/finisher.
- Ability to work to tight timescales, deadlines and under pressure.
- Ability to co-ordinate and manage own work related activities to achieve quality, and timescales.
- Ability to plan own work.
- Ability to use past experience and knowledge to achieve work requirements on time.
- Ability to work and interface with others in a cross functional environment.
- Willing to adapt and embrace new ideas and methods.
- Strong administration skills - Excellent IT skills (Excel, Word, PowerPoint, experience of ERP system preferred).
- Experience of working with data input - Excellent communication skills.
Business Administrator in North East employer: AJP Recruitment
Join a leading engineering and project services company in the North East, where your role as a Business Administrator will be pivotal in supporting our dynamic team. We pride ourselves on fostering a collaborative work culture that values flexibility, attention to detail, and personal growth, offering opportunities for professional development and a supportive environment. With a focus on innovation and excellence, we ensure our employees are equipped with the tools they need to thrive while enjoying a rewarding career in a vibrant industry.
