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- Tasks: Support the Purchase Ledger Team by processing invoices and managing supplier queries.
- Company: Join one of Scotland’s largest charitable organisations dedicated to preserving heritage.
- Benefits: Competitive salary, hybrid working, and potential for permanent position.
- Why this job: Make a difference while gaining valuable experience in finance and teamwork.
- Qualifications: Strong communication skills and basic VAT knowledge preferred.
- Other info: Dynamic team environment with opportunities for personal and professional growth.
The predicted salary is between 22000 - 23000 £ per year.
AJ Connect is proud to be partnering with one of Scotland’s leading and largest charitable organisations to appoint an Interim Purchase Ledger Assistant. The organisation’s purpose is to protect, care for, share and speak up for Scotland’s magnificent heritage. Staff and volunteers come from a wide variety of backgrounds, bringing a diverse range of skills and talents.
Reporting to the Purchase Ledger Supervisor, the postholder is required to support them in delivering a programme of work that meets the Purchase Ledger Team’s objectives and secures a strong position going into the next financial year.
Who you are:
- You have strong communication skills and confidence, demonstrating the ability to serve internal customers and external suppliers with courtesy and diplomacy.
- You have strong organisational skills, ability to prioritise workload and deadlines.
- You have basic knowledge of VAT and willingness to develop VAT knowledge.
- You can work under pressure, manage change and deliver within tight deadlines without compromising accuracy of work.
- You are self-motivated with a proactive approach to work, ability to take initiative & identify opportunities and to accept challenges and responsibility.
- You have sound knowledge of supplier statement reconciliations.
What you will be responsible for:
- Working within a team of 5, ensuring that delegated supplier invoices are processed accurately and in a timely manner.
- Supplier statement reconciliations – debit balances to be addressed.
- Ensuring invoices and credit notes are timeously and accurately processed.
- Management of supplier queries, ensuring timely resolution.
- Interaction with other departments/properties/Trust members to ensure smooth running of the PL department.
- Develop and maintain appropriate controls and processes in the purchase ledger.
- Running Pay Runs when required.
- Monitoring of Ledger Email Inbox on a rota system.
If you are interested in this opportunity or know someone in your network who would be suitable, please click ‘Apply’ and one of the AJ Team will be in contact with you!
Purchase Ledger Assistant employer: AJ Connect
Contact Detail:
AJ Connect Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchase Ledger Assistant
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those connected to the charitable sector. A friendly chat can lead to opportunities you might not find on job boards.
✨Tip Number 2
Prepare for interviews by researching the organisation's values and mission. Show them you’re not just another candidate; you genuinely care about their purpose and how you can contribute.
✨Tip Number 3
Practice your communication skills! Since you'll be dealing with suppliers and internal teams, being clear and confident in your conversations will set you apart from the competition.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Purchase Ledger Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Purchase Ledger Assistant role. Highlight your organisational skills and any relevant experience with supplier statement reconciliations to catch our eye!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your strong communication skills and proactive approach. Tell us why you’re passionate about working in a charitable organisation and how you can contribute to our team.
Showcase Your VAT Knowledge: Even if your VAT knowledge is basic, let us know! Mention any relevant experience or willingness to learn more. We appreciate candidates who are eager to develop their skills and grow with us.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at AJ Connect
✨Know Your Numbers
Brush up on your basic VAT knowledge and supplier statement reconciliations. Being able to discuss these topics confidently will show that you’re not just familiar with the role but also eager to learn and grow in it.
✨Showcase Your Communication Skills
Prepare examples of how you've effectively communicated with internal customers or external suppliers in the past. Highlighting your ability to resolve queries diplomatically will demonstrate your fit for the team.
✨Organise Your Thoughts
Before the interview, think about how you prioritise your workload and manage deadlines. Be ready to share specific instances where you successfully handled pressure without compromising accuracy.
✨Be Proactive
Think of ways you can take initiative in the role. Whether it's suggesting improvements to processes or identifying opportunities for efficiency, showing that you’re self-motivated will impress the interviewers.
