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- Tasks: Support a dynamic legal team by managing schedules, coordinating meetings, and ensuring smooth operations.
- Company: Join an international law firm known for its excellence and commitment to client service.
- Benefits: Enjoy a collaborative work environment with opportunities for professional growth and development.
- Why this job: Be at the heart of a thriving team, making a real impact while developing your skills in a prestigious setting.
- Qualifications: Must have advanced Microsoft Office skills and prior experience as a Legal Secretary.
- Other info: Ideal for organised individuals who thrive in fast-paced environments and enjoy client interaction.
The predicted salary is between 36000 - 60000 £ per year.
AJ Chambers are currently representing an International Law Firm who are actively seeking a Team PA to join a top Regional Law Firm. The Team PA should be highly organised and driven, whilst having a strong track record in providing senior level support in an emotionally intelligent way. The role will be a focal point of contact for the teams, judging priorities and ensuring the delivery of a high-level service.
Role & Responsibilities
- Participate in distribution of work and monitor progress of work allocated to Client Service Administrators to ensure tasks are completed in a timely manner.
- Monitor and track all tasks and prioritise accordingly.
- Diary management and coordination to ensure Partners and Fee Earners receive regular updates on meeting arrangements.
- Take responsibility for room booking and meeting coordination, including confirmation of attendees, arranging relevant technology, refreshments, and catering.
- Ensure travel bookings are completed and that relevant information is submitted and communicated in advance.
- Arrange for the photocopying, scanning, printing and filing to be carried out by the team.
- Arrange for files to be opened, closed and maintained.
- Supervise Client Services Administrators’ record keeping and general filing tasks.
- Use effective systems to ensure both short and long term tasks are completed within required timescales.
- Assisting other members of the team, both proactively and at the request of the Client Services Lead.
- Provide cover for the Client Document Executives as necessary (for example during periods of heavy workloads, holiday or sickness periods).
- Short dictations and basic amendments and document updates.
- Conflict searches, file opening and risk assessment forms.
- Drafting letters of engagement.
- Updating and maintaining integrity of information held in Outlook, InterAction and 3E.
- Minor document production amendments and assistance.
- Working effectively with other legal and Business Resource teams as required.
- Ensure that all client related correspondence is received by the appropriate Partner or Fee Earner.
- Take an active role in relationship management and client care.
- Enter and ensure accuracy of client information on the Client Relationship Management system, currently InterAction.
- Communicate with external clients both independently and upon instructions from Partners and Fee Earners.
- Arrange client meetings and ensure efficient responses to written and verbal client queries.
- Check to ensure clients terms of business in place as soon as file opened and to follow up with Fee Earners accordingly.
Qualifications & Experience
- Advanced knowledge and experience of using Software including all Microsoft Office packages.
- Previous experience as a Legal Secretary.
- Experience of using Practice Management system.
If you feel you would be suitable, please apply direct or contact Ella Britton at AJ Chambers.
Locations
Team PA employer: AJ Chambers ®
Contact Detail:
AJ Chambers ® Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team PA
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, especially Microsoft Office and any Practice Management systems. Being able to demonstrate your proficiency in these areas during the interview can set you apart from other candidates.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in previous roles. This will show that you can handle the demands of a Team PA effectively.
✨Tip Number 3
Research the law firm and its culture before your interview. Understanding their values and how they operate will help you tailor your responses and demonstrate that you're a good fit for their team.
✨Tip Number 4
Practice your communication skills, as this role involves liaising with clients and team members. Being able to convey information clearly and professionally will be crucial in making a positive impression.
We think you need these skills to ace Team PA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Legal Secretary and your proficiency with Microsoft Office and Practice Management systems. Use specific examples that demonstrate your organisational skills and ability to manage priorities.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the Team PA role and explain how your background aligns with the responsibilities outlined in the job description. Mention your experience in providing senior-level support and your approach to client care.
Highlight Emotional Intelligence: Since the role requires emotional intelligence, include examples in your application that showcase your ability to communicate effectively and manage relationships with clients and team members.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Team PA position.
How to prepare for a job interview at AJ Chambers ®
✨Showcase Your Organisational Skills
As a Team PA, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. Highlight your ability to prioritise effectively and ensure timely completion of work.
✨Demonstrate Emotional Intelligence
This role requires a strong emotional intelligence to support senior staff. Be ready to discuss situations where you've navigated complex interpersonal dynamics or provided support in a sensitive manner.
✨Familiarise Yourself with Relevant Software
Make sure you're comfortable with Microsoft Office and any Practice Management systems mentioned in the job description. If you have experience with specific software like InterAction or 3E, be prepared to discuss how you've used them effectively.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to handle real-life scenarios. Think about how you would manage diary conflicts, coordinate meetings, or handle client queries, and be ready to share your thought process.
