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- Tasks: Support the Company Secretarial team with meetings, agendas, and governance tasks.
- Company: Join AJ Bell, a fast-growing investment platform with over 620,000 customers.
- Benefits: Enjoy 26-31 days holiday, private healthcare, gym membership, and a hybrid working model.
- Why this job: Be part of a collaborative team making a real impact in corporate governance.
- Qualifications: ICSA/CGI qualification preferred; experience in company secretarial roles is a plus.
- Other info: Work in a supportive environment recognised as one of the UK's 'Best 100 Companies to Work For'.
The predicted salary is between 36000 - 60000 £ per year.
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We’re looking for an Assistant Company Secretary to support our expanding Company Secretarial function. This is a fantastic opportunity to join a forward-thinking, collaborative team and play a key role in supporting the smooth running of our Board, Executive Committee and sub-committees.
You\’ll be working in a maturing function where your ideas, initiative and governance knowledge will truly make a difference.
What does the job involve?
You’ll be supporting the day-to-day operations of the Company Secretarial team, including:
- Preparing agendas, meeting packs and management information for Board and committee meetings
- Attending meetings and drafting detailed, high-quality minutes
- Supporting the scheduling of meetings and maintaining annual agendas
- Monitoring action logs, effectiveness reviews and follow-ups
- Helping deliver governance and compliance obligations including MAR, Listing Rules, and Company Law
- Drafting governance sections of the Annual Report and supporting AGM preparation
- Maintaining statutory registers and submitting filings to Companies House
- Supporting the induction and training of new Board and Executive Committee members
- Assisting with internal governance policies, our share dealing code, and insider list management
You’ll also work closely with key departments including HR, Compliance and Finance, supporting projects such as incentive schemes and the Senior Managers & Certification Regime.
What we\’re looking for:
- Part or fully qualified ICSA/CGI (preferred, but not essential)
- Proven experience in a company secretarial or corporate governance role (ideally 5+ years)
- Experience in a listed and/or financial services environment is an advantage
- Excellent agenda setting and minute-taking skills
- Confident working with electronic board portals
- Strong understanding of company law, listing rules, and governance best practice
- Highly organised, detail-focused and discreet with confidential information
- Skilled communicator with experience working across all levels of a business
About us
AJ Bell is one of the fastest-growing investment platform businesses in the UK offering an award-winning range of solutions that caters for everyone, from professional financial advisers to DIY investors with little to no experience.We have over 620,000 customers using our award-winning platform propositions to manage assets totalling more than £96.1 billion.Our customers trust us with their investments, and by continuously striving to make investing easier, we aim to help even more people take control of their financial futures.
Having listed on the Main Market of the London Stock Exchange in December 2018, AJ Bell is now a FTSE 250 company.
Headquartered in Manchester with offices in central London and Bristol, we now have over 1,500 employees and have been named one of the UK\’s \’Best 100 Companies to Work For’ forsix consecutive yearsand in 2024 named a Great Place to Work.
Our perks and benefits
- Starting holiday entitlement of 26days, increasing up to 31 days with length of service and a holiday buy and sell scheme
- A choice of pension schemes with matched contributions up to 7%
- Discretionary bonus scheme
- Annual free share awards scheme
- Buy As You Earn (BAYE) Scheme
- Health Cash Plan – provided by SimplyHealth
- Private healthcare scheme and dental plan
- Free gym membership, with an on-site gym providing a wide range of free classes
- Employee Assistance Programme
- Sick pay+ pledge
- Enhanced maternity, paternity, and shared parental leave
- Discounted nursery fees at Kids Planet on Exchange Quay
- Loans for travel season tickets
- Charitable giving opportunities through salary sacrifice
- Calendar of social events, including monthly payday drinks, annual Christmas party, summer party and much more
- Parking at Exchange Quay (subject to availability)
- Ongoing technical training
- Peer recognition scheme, with rewards including restaurant and shopping vouchers or time off
- Monthly leadership breakfasts and lunches
At AJ Bell, our people are the heart of our culture. We believe in building strong connections by working together. That\’s why we offer a hybrid working model, where you’ll spend a minimum of 50% of your working time per month in the office. For new team members, an initial period will be full-time in the office to help you immerse yourself in our business and build valuable relationships with your colleagues.
AJ Bell is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and all employees are empowered to bring their whole self to work.
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Assistant Company Secretary employer: Aj Bell
Contact Detail:
Aj Bell Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Company Secretary
✨Tip Number 1
Familiarise yourself with the latest company law and governance best practices. This knowledge will not only help you in interviews but also demonstrate your commitment to the role and the importance of compliance in a company secretarial position.
✨Tip Number 2
Network with professionals in the corporate governance field, especially those who have experience in listed companies or financial services. Engaging with industry peers can provide insights and potentially lead to referrals for the Assistant Company Secretary role.
✨Tip Number 3
Prepare to discuss your experience with electronic board portals and your approach to agenda setting and minute-taking. Being able to articulate your methods and successes in these areas will set you apart from other candidates.
✨Tip Number 4
Showcase your organisational skills by discussing how you manage multiple tasks and deadlines effectively. Highlighting specific examples of how you've maintained statutory registers or managed action logs will illustrate your capability for this role.
We think you need these skills to ace Assistant Company Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in company secretarial or corporate governance roles. Emphasise any specific skills related to agenda setting, minute-taking, and compliance with company law.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention how your background aligns with the responsibilities listed in the job description, particularly your governance knowledge and experience in a financial services environment.
Showcase Your Skills: When detailing your experience, focus on your organisational skills and ability to handle confidential information. Provide examples of how you've successfully managed meetings, drafted minutes, or supported governance obligations in previous roles.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Assistant Company Secretary role.
How to prepare for a job interview at Aj Bell
✨Know Your Governance Basics
Brush up on your knowledge of company law, listing rules, and governance best practices. Being able to discuss these topics confidently will show that you understand the core responsibilities of the Assistant Company Secretary role.
✨Prepare for Minute-Taking
Since minute-taking is a key part of the job, practice summarising meetings and drafting minutes. Bring examples of your previous work if possible, as this will demonstrate your attention to detail and ability to capture important discussions.
✨Showcase Your Organisational Skills
Be ready to discuss how you manage multiple tasks and deadlines. Provide examples of how you've successfully maintained agendas, action logs, or compliance obligations in past roles to highlight your organisational prowess.
✨Engage with the Team Spirit
AJ Bell values collaboration, so be prepared to talk about how you work within a team. Share experiences where you’ve supported colleagues or contributed to projects, showcasing your ability to foster strong working relationships.
