At a Glance
- Tasks: Support the CEO by managing schedules, meetings, and travel arrangements in a dynamic environment.
- Company: Join Airwallex, a leading global payments platform with a vibrant team of innovators.
- Benefits: Competitive salary, diverse culture, and opportunities for personal and professional growth.
- Other info: Work with a diverse team and enjoy a variety of tasks every day.
- Why this job: Be at the heart of a fast-paced company making a real impact on global finance.
- Qualifications: 6+ years as a PA/EA, strong communication skills, and tech-savvy.
The predicted salary is between 50000 - 60000 £ per year.
About Airwallex
Airwallex is the only unified payments and financial platform for global businesses. Powered by our unique combination of proprietary infrastructure and software, we empower over 200,000 businesses worldwide with fully integrated solutions to manage everything from business accounts, payments, spend management and treasury, to embedded finance at a global scale. Proudly founded in Melbourne, we have a team of over 2,200 of the brightest and most innovative people in tech across 26 offices around the globe.
About the Team
The Operations team at Airwallex ensures the smooth and efficient functioning of our services and processes. We focus on optimizing workflows, improving operational efficiency, and delivering exceptional customer support. By streamlining operations and implementing best practices, we help drive the company's growth and maintain high service standards.
What you'll do
As a Personal Assistant/Executive Assistant you will act as the trusted liaison with the CEO's internal/external stakeholders and teams, ensuring that he is able to focus on priority work by leveraging your exceptional organisation, communication, and administrative skills to triage and prioritise incoming requests. No two days will be the same, so if you are someone that enjoys working in a fast‐paced environment with variety in your work then this role is for you.
- Extensive business and personal calendar management for the executive across multiple time zones
- Acting as the point of contact for internal/external stakeholders requiring time and or action from the executive
- Proactively coordinating internal and external meetings including agenda preparation, venue and technology, documenting minutes, etc.
- Travel arrangements for executive and family including but not limited to flight & hotel bookings, transfers, itinerary planning, visa coordination, and other local requirements
- Manage business expenses, personal invoices, bill payment and insurance reimbursements
- Manage household operations, such as vendor management, housekeeper coordination, etc.
- Coordinate reservations, meal, and appointments for executive and family
- Complete day‐to‐day errands and situational requests
- Coordinate logistics required for personal events, appearances, or activities
- Manage administrative duties for executive's private venture fund
- Assistance in preparing documents and presentations
Who you are
We're looking for people who meet the minimum qualifications for this role. The preferred qualifications are great to have, but are not mandatory.
- Degree holder with at least 6+ years of PA/EA experience, serving CEO/Founder
- Diligence, reliability, and a strong sense of responsibility particularly in relation to confidential and sensitive matters
- A calm demeanor
- Appetite for new challenges and opportunities
- Comfortable with all forms of start‐up technologies including and not limited to Slack, Google Suite, Confluence, Zoom, Wechat, Whatsapp
- Proficiency in MS Word, Excel, PowerPoint
- Exceptional communication in verbal and written English & Mandarin.
Applicant Safety Policy: Fraud and Third‐Party Recruiters
To protect you from recruitment scams, please be aware that Airwallex will not ask for bank details, sensitive ID numbers (i.e. passport), or any form of payment during the application or interview process. All official communication will come from an @airwallex.com email address. Please apply only through careers.airwallex.com or our official LinkedIn page.
Equal opportunity
Airwallex is proud to be an equal opportunity employer. We value diversity and anyone seeking employment at Airwallex is considered based on merit, qualifications, competence and talent.
Executive Assistant to CEO in London employer: Airwallex
Airwallex is an exceptional employer that fosters a dynamic and innovative work culture, empowering employees to make a real impact in the global financial landscape. With a commitment to professional growth, employees benefit from accelerated learning opportunities and the chance to collaborate with some of the brightest minds in tech across a diverse, international team. Located in Melbourne, Airwallex offers a vibrant environment where creativity and ambition thrive, making it an ideal place for those looking to advance their careers while contributing to meaningful projects.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant to CEO in London
✨Tap into Campus Networks
If you're still in uni, don’t forget to engage with your campus's career services and attend finance-related events. Banks often do presentations and recruitment drives on campus, so put yourself out there and make use of these opportunities to show off your passion for the field.
✨Get Certified
Consider pursuing relevant certifications like the CFA or ACCA while you’re job hunting. They not only beef up your CV but also connect you with professional bodies which can lead to networking opportunities and even job openings in banking and financial services.
✨Connect on Professional Platforms
Join finance-focused groups on platforms like LinkedIn and engage in discussions. This can really help you stand out from the crowd, allowing potential employers to see your knowledge and interest in industry trends. Plus, you might stumble upon job postings shared exclusively within the group.
✨Apply Directly and Be Proactive
Don’t shy away from reaching out directly to firms like Airwallex. Use their websites and apply through them, but also consider following up with a polite email to express your enthusiasm. Being proactive can make a huge difference in getting noticed in the competitive financial services sector.
We think you need these skills to ace Executive Assistant to CEO in London
Some tips for your application 🫡
Show Off Your Numbers!:In the banking and financial services world, quantifiable achievements are key. Make sure your CV highlights your grades in relevant subjects, any financial certifications you hold, and specific projects where you've delivered measurable results. Employers love to see how your skills translate into real-world success.
Tailor Your Cover Letter to the Role:When applying for a full-time position, your cover letter should make a direct connection between your experience and the job description. Don't just state your enthusiasm for finance—dive into how your background in banking or financial analysis sets you apart. Let your passion shine through while being specific about what you can bring to Airwallex.
Include Relevant Financial Software Experience:If you've worked with financial modelling tools or software like Excel, SAP, or specific analytical tools during your studies or internships, bring that up! Highlighting your proficiency can really make your application pop and show you're ready to hit the ground running in a full-time role.
Research and Reflect:Before hitting that 'apply' button on Airwallex's website, do a little digging. Look up their recent projects, values, and culture. Reflecting their ethos in your application can make a huge difference and show you’re genuinely interested in being part of the team!
How to prepare for a job interview at Airwallex
✨Brush Up on Financial Analysis Skills
Make sure you're well-versed in financial concepts and analytical techniques relevant to banking and financial services. Get comfortable with tools like Excel for modelling or financial forecasting, as technical questions in this area are common during interviews with Airwallex.
✨Prepare for Case Studies
Expect to tackle case studies that demonstrate your problem-solving skills in real-world banking scenarios. Familiarise yourself with the types of problems you might face—think risk assessments or investment evaluations—and be ready to articulate your thought process clearly.
✨Show Your Passion for Finance
Since this is a full-time position, employers at Airwallex will be keen to see your genuine interest in finance. Be prepared to discuss recent industry trends or news articles that excite you, showcasing your enthusiasm and engagement with the field.
✨Network with Industry Professionals
Before your interview, reach out to current or former Airwallex employees on platforms like LinkedIn. They'll offer unique insights into the company's culture and the interview process, which can give us a delightful edge in showcasing a good fit for the team.
