At a Glance
- Tasks: Support the CEO by managing schedules, meetings, and travel arrangements in a dynamic environment.
- Company: Join a forward-thinking company that values diversity and innovation.
- Benefits: Competitive salary, flexible working hours, and opportunities for personal growth.
- Other info: Work with cutting-edge technologies and enjoy a variety of tasks every day.
- Why this job: Be the key player in a fast-paced role that makes a real difference.
- Qualifications: 6+ years of experience as a PA/EA with strong organisational and communication skills.
The predicted salary is between 50000 - 60000 £ per year.
As a Personal Assistant/Executive Assistant you will act as the trusted liaison with the CEO's internal/external stakeholders and teams, ensuring that he is able to focus on priority work by leveraging your exceptional organisation, communication, and administrative skills to triage and prioritise incoming requests. No two days will be the same, so if you are someone that enjoys working in a fast‑paced environment with variety in your work then this role is for you.
Responsibilities:
- Extensive business and personal calendar management for the executive across multiple time zones.
- Acting as the point of contact for internal/external stakeholders requiring time and or action from the executive.
- Proactively coordinating internal and external meetings including agenda preparation, venue and technology, documenting minutes, etc.
- Travel arrangements for executive and family including but not limited to flight & hotel bookings, transfers, itinerary planning, visa coordination, and other local requirements.
- Manage business expenses, personal invoices, bill payment and insurance reimbursements.
- Manage household operations, such as vendor management, housekeeper coordination, etc.
- Coordinate reservations, meals, and appointments for executive and family.
- Complete day-to-day errands and situational requests.
- Coordinate logistics required for personal events, appearances, or activities.
- Manage administrative duties for executive’s private venture fund.
- Assistance in preparing documents and presentations.
Minimum Qualifications:
- Degree holder with at least 6+ years of PA/EA experience, serving CEO/Founder.
- Diligence, reliability, and a strong sense of responsibility particularly in relation to confidential and sensitive matters.
- A calm demeanor.
- Appetite for new challenges and opportunities.
- Comfortable with all forms of start‑up technologies including but not limited to Slack, Google Suite, Confluence, Zoom, Wechat, Whatsapp.
- Proficiency in MS Word, Excel, PowerPoint.
- Exceptional communication in verbal and written English & Mandarin.
Executive Assistant to CEO employer: Airwallex
At Airwallex, we pride ourselves on fostering a dynamic and inclusive work environment where every employee is empowered to thrive. As an Executive Assistant to the CEO, you will enjoy a fast-paced atmosphere that encourages personal growth and development, alongside competitive benefits and a commitment to work-life balance. Our diverse team values collaboration and innovation, making it an exciting place to contribute to meaningful projects while supporting our leadership in a vibrant location.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant to CEO
✨Get Involved in Industry Events
Jumping into industry events or leadership conferences can really help boost your visibility. Not only will you meet potential employers, but you’ll also get the chance to connect with other leaders in corporate management. Look for local or even virtual events that focus on leadership—every connection counts!
✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like Airwallex.
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like Airwallex.
✨Tailor Your LinkedIn Presence
Ensure your LinkedIn profile is specifically tailored to corporate leadership. Highlight achievements, showcase relevant content and engage with posts in management groups. This not only builds your credibility but keeps you on the radar of companies looking for candidates like you as they post full-time opportunities.
We think you need these skills to ace Executive Assistant to CEO
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to Airwallex.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Airwallex. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Airwallex
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with Airwallex, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Airwallex, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for Airwallex could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at Airwallex as they’re likely seeking a candidate who can enhance their workplace culture.
