At a Glance
- Tasks: Support senior leadership by managing calendars, coordinating meetings, and handling travel arrangements.
- Company: Join Airwallex, a leading global payments platform with a vibrant team of innovators.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and collaboration.
- Other info: Work in a diverse and inclusive culture that values your unique contributions.
- Why this job: Be the backbone of executive operations and make a real impact in a fast-paced setting.
- Qualifications: 7 years of EA experience, strong communication skills, and a collaborative spirit.
The predicted salary is between 50000 - 60000 € per year.
About Airwallex
Airwallex is the only unified payments and financial platform for global businesses. Powered by our unique combination of proprietary infrastructure and software, we empower over 200,000 businesses worldwide with fully integrated solutions to manage everything from business accounts, payments, spend management and treasury, to embedded finance at a global scale.
Proudly founded in Melbourne, we have a team of over 2,000 of the brightest and most innovative people in tech across 26 offices around the globe. Valued at US$8 billion and backed by world-leading investors, Airwallex is leading the charge in building the global payments and financial platform of the future.
Attributes We Value
We hire successful builders with founder-like energy who want real impact, accelerated learning, and true ownership. You bring strong role-related expertise and sharp thinking, and you’re motivated by our mission and operating principles. You move fast with good judgment, dig deep with curiosity, and make decisions from first principles, balancing speed and rigor. You're humble and collaborative; turn zero‑to‑one ideas into real products, and you “get stuff done” end-to-end. You use AI to work smarter and solve problems faster.
About the team
The People & Talent (P&T) team at Airwallex is dedicated to attracting and developing the brightest and most ambitious minds to drive our company forward. We focus on creating a positive and inclusive work environment that fosters growth and innovation.
What you’ll do
The Executive Assistant will provide support to Europe-based senior leadership, primarily the CFO. Acting as the trusted liaison between these executives and their internal/external stakeholders and teams, you will work to ensure that they are able to focus on priority work by leveraging your exceptional organization, communication, and administrative skills to triage and prioritize incoming requests.
Responsibilities:
- Manage and coordinate calendar for executives across multiple time zones
- Act as the point of contact for internal/external stakeholders requiring time and/or action
- Proactively coordinate internal and external meetings, including agenda preparation, venue and technology, documenting minutes etc.
- Confirm travel arrangements, including flight and hotel bookings, transfers, visa coordination, and other local requirements
- Manage expenses and invoices
- Assist in preparing documents and presentations
- Assist with ad hoc/situational requests
Who are you
We're looking for people who meet the minimum requirements for this role. The preferred qualifications are great to have, but are not mandatory.
Minimum qualifications:
- 7 years of experience in EA/ABP role supporting senior executives
- Diligence, reliability, and a strong sense of responsibility and ownership–particularly in relation to confidential and sensitive matters
- Appetite for new challenges and opportunities
- Experience fostering a positive, spirited and collaborative working environment
- Exceptional written and verbal communication skills
- Familiarity with technologies such as Slack, Google Suite, Confluence, and Zoom
Preferred qualifications:
- Experience working in one or more fast-paced entrepreneurial/startup environments
- Some familiarity with fintech/financial services companies and industry terminology
Applicant Safety Policy: Fraud and Third-Party Recruiters
To protect you from recruitment scams, please be aware that Airwallex will not ask for bank details, sensitive ID numbers, or any form of payment during the application or interview process. All official communication will come from an @airwallex.com email address. Please apply only through careers.airwallex.com or our official LinkedIn page.
Equal opportunity
Airwallex is proud to be an equal opportunity employer. We value diversity and anyone seeking employment at Airwallex is considered based on merit, qualifications, competence and talent.
Executive Assistant employer: Airwallex
Airwallex is an exceptional employer that fosters a dynamic and inclusive work culture, empowering employees to take ownership of their roles while driving innovation in the fintech space. With a commitment to professional growth, employees benefit from accelerated learning opportunities and the chance to collaborate with some of the brightest minds in technology across a global network. Located in Melbourne, Airwallex offers a vibrant environment where ambitious individuals can thrive and contribute to building the future of global banking.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Airwallex on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching Airwallex's culture and values. Show us how your skills align with our mission and how you can contribute to our fast-paced environment. We love candidates who are genuinely excited about what we do!
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to be clear and concise. Try mock interviews with friends or use online platforms to refine your pitch and responses.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you’re serious about joining the Airwallex team!
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your relevant experience and skills that align with what we’re looking for, especially your organisational and communication prowess.
Showcase Your Experience:Don’t just list your previous jobs; tell us how your past experiences have prepared you for this role. Use specific examples that demonstrate your ability to manage multiple tasks and support senior executives effectively.
Be Professional Yet Authentic:While we appreciate professionalism, we also value authenticity. Let your personality shine through in your application. We want to see the real you and how you can fit into our vibrant team culture.
Apply Through Our Website:To ensure your application gets the attention it deserves, please apply directly through our careers page. This way, we can easily track your application and get back to you faster!
How to prepare for a job interview at Airwallex
✨Know Your Stuff
Before the interview, make sure you understand Airwallex's mission and the role of an Executive Assistant. Familiarise yourself with their products and services, especially how they empower businesses globally. This will show your genuine interest and help you connect your skills to their needs.
✨Showcase Your Organisational Skills
As an Executive Assistant, organisation is key. Prepare examples of how you've successfully managed calendars, coordinated meetings, or handled travel arrangements in the past. Be ready to discuss specific tools you’ve used, like Google Suite or Slack, to streamline processes.
✨Demonstrate Your Communication Prowess
Effective communication is crucial for this role. During the interview, highlight your experience liaising with stakeholders and managing sensitive information. Use clear and concise language, and don’t hesitate to ask clarifying questions if needed—this shows your proactive approach.
✨Embrace the Fast-Paced Environment
Airwallex thrives on speed and innovation. Share experiences where you thrived in a dynamic setting, showcasing your ability to adapt quickly and manage multiple tasks. Emphasise your problem-solving skills and how you leverage technology to work smarter, not harder.
