At a Glance
- Tasks: Support daily operations, manage schedules, and coordinate events for a dynamic team.
- Company: Join a leading company in London with a focus on teamwork and innovation.
- Benefits: Enjoy a competitive salary, flexible work schedule, and opportunities for professional growth.
- Other info: Great chance to network and develop your career in a supportive atmosphere.
- Why this job: Be the backbone of a team, making a real difference in a fast-paced environment.
- Qualifications: Strong organisational skills, excellent communication, and a proactive attitude are essential.
The predicted salary is between 30000 - 40000 £ per year.
Position Overview
Location: London, UK (Office Based)
Duration of Contract: 12 months (renewable)
Work Schedule: Monday-Friday (3 days at the office/2 remote)
Key Responsibilities
- Day‑to‑day systems support
- Daily administration activities, including:
- Expense processing
- Travel bookings
- Event organising
- Employment of contractors
- Raising purchase orders
- Invoicing
- Managing diaries
- Proactively seek opportunities to share learning and collaborate with others
- Support the London‑based Head of Integrated Process Risk Controls and Manager of T &S Transformation Program Delivery
Daily Tasks
- Handle expense processing, travel bookings, event organising, contractor employment, raising purchase orders, invoicing, and managing leaders’ diaries
- Schedule meetings, handle correspondence, and maintain records
Qualifications
- Sound administrative and organisational skills
- Adopt a learner mindset and apply it to all aspects of the role
- Excellent English language skills, both written and verbal
- Excellent interpersonal skills: communicate and establish positive relationships at all levels
- Actively network with peers, the wider RDS, and externally where appropriate
- Actively seek and provide constructive feedback
- Provide support for the T &S Admin pool (e.g., leave, illness, event planning)
- Ability to work independently, set priorities, and manage workload while adhering to deadlines
- Resilience under pressure and strong digital literacy (proficient in MS Office Products, familiar with various Shell online systems)
- Act as SharePoint FSO if required and ensure skills are at the necessary level
- Continuously seek to upskill and act as access focal point for the section of the secure floor/s
- Strong advocate for the Group’s aims on IRM, D &I, HSSE, and compliance; stay informed with an internal and external mindset
- Strong compliance with company’s business principles and Code of Conduct
Job Dimensions
- Attend all T &S admin skill pool meetings invited to
- Actively participate in planning own work
- Organise logistics for internal communication events such as Townhalls and webcasts (rooms, materials, selection of medium used, e.g., Teams vs. SHOW)
Collaboration and Communication
- Proactively share learning, collaborate with others, and work closely with other PAs in T &S
- Act as the point of contact between the executive and internal/external stakeholders, handling communications efficiently
Confidentiality
- Handle sensitive information with discretion and maintain confidentiality at all times.
Personal Assistant and Team Support in London employer: Airswift
Join a forward-thinking company in the oil and gas sector, where as a Principal Structural Engineer in Aberdeen, you will thrive in a supportive work culture that values innovation and collaboration. Enjoy competitive benefits, opportunities for professional development, and the chance to work on impactful projects that shape the industry. With a focus on safety and ethics, this role offers a meaningful career path in a vibrant location known for its engineering excellence.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant and Team Support in London
✨Get Your Foot in the Door with Temp Agencies
Temporary roles in HR are often filled through agencies. Reach out to temp agencies that specialise in HR placements. They can help you find gigs quickly and give you a chance to demonstrate your skills in real-world scenarios.
✨Network at HR Events and Workshops
Dive into local HR events, workshops, and seminars. These are great opportunities to meet professionals already in the field and might lead to temporary positions. Be sure to have a chat, exchange contacts, and express your interest in on-the-spot opportunities!
✨Showcase Your Flexibility
In the temporary HR world, being adaptable is key. When you're networking or interviewing, highlight your ability to quickly learn and fill diverse roles, from recruitment to employee onboarding. Make it clear that you’re ready to dive in at any time!
✨Apply Directly Through Our Website
Don’t forget to check out the opportunities at Airswift and apply directly via our website. This way, you can express your interest in temporary roles and get ahead in the application process!
We think you need these skills to ace Personal Assistant and Team Support in London
Some tips for your application 🫡
Show Off Your People Skills:In HR, showcasing your interpersonal skills is key. Make sure your CV highlights any experience you have dealing with talent management, resolving conflicts, or facilitating workshops. We want to see your ability to connect with others!
Tailor Your CV to HR:Use HR-specific language in your CV and cover letter. Mention any specific HR tools, software, or methodologies you’re familiar with, like ATS systems or performance management frameworks. This will show that you’re not just a good fit, but you've got the know-how to back it up!
Emphasise Your Flexibility:Since this is a temporary role, emphasising your adaptability and willingness to learn quickly is crucial. Include examples of how you've successfully jumped into new environments before or handled sudden changes in previous jobs. We love a team player who can hit the ground running!
Availability Matters:In your application, make sure to clarify your availability and commitment to the temporary position. This will help us understand when you can start and how you fit into our plans at Airswift. So, don’t be shy about laying it all out there!
How to prepare for a job interview at Airswift
✨Showcase Your Adaptability
Given that this is a temporary HR role at Airswift, it's crucial to demonstrate your flexibility and ability to adapt quickly. You might be thrown into new projects or systems, so share examples of how you've successfully navigated changes in past roles.
✨Familiarise Yourself with HR Tools
Many HR positions require familiarity with tools like HRIS or ATS systems. Before the interview, brush up on the specific software that Airswift uses—if you see any mentioned in the job posting, make sure you're ready to discuss them and your experience with similar tools.
✨Your Motivation Matters
As a temp, it's essential to convey your motivation for this role. Employers often look for candidates who are not just filling a position, but who are genuinely keen on contributing effectively in a short period. Consider sharing why you’re passionate about HR and how you see yourself adding value at Airswift.
✨Prepare for Real-World Scenarios
HR interviews often include situational questions that test your problem-solving skills. Think about common HR challenges, like dealing with conflict or managing onboarding efficiently, and prepare to discuss how you would handle these situations at Airswift.
