At a Glance
- Tasks: Support a dynamic project team with essential admin and coordination tasks.
- Company: Join a leading company in the Oil & Gas sector, based in Leatherhead.
- Benefits: Gain valuable experience in a fast-paced environment with potential for growth.
- Other info: Full-time office role with a collaborative team atmosphere.
- Why this job: Be a key player in ensuring project success while developing your skills.
- Qualifications: Experience in administration and strong knowledge of SharePoint and Microsoft Office.
The predicted salary is between 30000 - 40000 € per year.
Role Overview
Reporting to the project leadership team, the Project Administrator provides comprehensive administrative and coordination support to a multidisciplinary project team. The role is office‑based and plays a critical part in ensuring the smooth day‑to‑day operation of the project by managing logistics, documentation, systems access, travel, and facilities support.
Location: Leatherhead, UK
Contract Duration: 6 Months
Sector: Oil & Gas / Engineering
Project Start Date: ASAP
Responsibilities
- Provide full administrative support to the project team, ensuring daily operations run effectively
- Organise and manage meeting rooms, seating arrangements, furniture, and office logistics as team members join or leave the project
- Coordinate catering and maintain coffee and food orders for personnel
- Arrange business travel, accommodation, taxis, and visitor logistics
- Support personnel and their families with relocation matters including accommodation, schooling, and transportation where required
- Prepare, number, issue, file, and maintain project correspondence and letters
- Maintain accurate project registers and logs on SharePoint, including vacation, IT equipment, travel, catering, and document registers
- Manage SharePoint access and system permissions for new starters and visitors
- Liaise with IT to resolve conference room issues, ensure photocopiers are operational, and support general IT requirements
- Prepare meeting rooms and TV monitors for daily toolbox talks and distribute toolbox notes
- Support document management activities as required by the project team
- Ensure effective communication and coordination with internal support functions to resolve issues and maintain project continuity
- Carry out additional administrative responsibilities as required to support the project
Requirements
- Previous experience in a Project Administrator, Project Coordinator, or Office Administrator role within an engineering or project environment
- Strong working knowledge of SharePoint, Microsoft Word, Excel, and DocuSign
- Excellent organisational skills with the ability to manage multiple priorities in a fast‑paced environment
- Strong communication and stakeholder engagement skills
- Proven ability to work independently as a self‑starter and proactively resolve issues
- Comfortable working full‑time on site, 5 days per week
- Attention to detail and a structured approach to documentation and record keeping
The next step
We have an established project team in place and are looking to appoint an additional administrator to support ongoing project delivery. We recognise that you may not meet every requirement listed; however, if you believe your skills and experience could add value to this project, we encourage you to contact our recruitment partner Airswift for further discussion.
Administrator in London employer: Airswift
As an employer, we pride ourselves on fostering a collaborative and supportive work environment in Leatherhead, UK, where our Project Administrators play a vital role in the success of multidisciplinary teams within the Oil & Gas sector. We offer competitive benefits, opportunities for professional growth, and a culture that values initiative and teamwork, ensuring that every employee feels valued and empowered to contribute meaningfully to our projects.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the oil and gas sector, especially those who might know about opportunities at companies like ours. A friendly chat can sometimes lead to job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and the specific project you'll be working on. Knowing the ins and outs of our operations will show you're genuinely interested and ready to hit the ground running.
✨Tip Number 3
Practice your communication skills! As an Administrator, you'll need to liaise with various stakeholders. Role-play common scenarios with a friend to boost your confidence and ensure you can articulate your thoughts clearly.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're keen on joining our team directly.
We think you need these skills to ace Administrator in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience in administrative roles, especially within project environments. We want to see how your skills align with the responsibilities listed in the job description.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Project Administrator role. Share specific examples of how you've successfully managed logistics and supported teams in the past.
Show Off Your Tech Skills:Since this role requires strong knowledge of SharePoint and Microsoft Office, be sure to mention any relevant experience you have with these tools. We love seeing candidates who are tech-savvy and can hit the ground running!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it makes the process smoother for everyone involved!
How to prepare for a job interview at Airswift
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Project Administrator. Familiarise yourself with the specific tasks mentioned in the job description, like managing logistics and documentation. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Show Off Your Organisational Skills
Since this role requires excellent organisational skills, prepare examples from your past experiences where you've successfully managed multiple priorities. Be ready to discuss how you keep things running smoothly, whether it's coordinating meetings or handling travel arrangements.
✨Brush Up on Your Tech Skills
Make sure you're comfortable with SharePoint, Microsoft Word, Excel, and DocuSign, as these are crucial for the role. If you have any certifications or training in these tools, mention them during the interview. It shows you're proactive and ready to hit the ground running.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with questions about the project team and their expectations. Ask about the challenges they face and how you can contribute to overcoming them. This not only shows your interest but also helps you gauge if the role is the right fit for you.
