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- Tasks: Support a dynamic project team with essential admin and coordination tasks.
- Company: Join a leading player in the Oil & Gas sector, based in Leatherhead.
- Benefits: Gain valuable experience in a fast-paced environment with potential for growth.
- Other info: Full-time office role with a supportive team atmosphere.
- Why this job: Be a key player in ensuring project success while developing your skills.
- Qualifications: Experience in project administration and strong organisational skills required.
The predicted salary is between 30000 - 40000 £ per year.
Location: Leatherhead, UK
Contract Duration: 6 Months
Sector: Oil & Gas / Engineering Project
Start Date: ASAP
Role Overview
Reporting to the project leadership team, the Project Administrator provides comprehensive administrative and coordination support to a multi‑disciplinary project team. The role is office‑based and plays a critical part in ensuring the smooth day‑to‑day operation of the project by managing logistics, documentation, systems access, travel, and facilities support.
This position requires a proactive, highly organised self‑starter who is comfortable engaging with both client stakeholders and internal support functions to ensure all administrative and operational needs are met efficiently.
Role & Requirements
- Provide full administrative support to the project team, ensuring daily operations run effectively.
- Organise and manage meeting rooms, seating arrangements, furniture, and office logistics as team members join or leave the project.
- Coordinate catering and maintain coffee and food orders for personnel.
- Arrange business travel, accommodation, taxis, and visitor logistics.
- Support personnel and their families with relocation matters including accommodation, schooling, and transportation where required.
- Prepare, number, issue, file, and maintain project correspondence and letters.
- Maintain accurate project registers and logs on SharePoint, including vacation, IT equipment, travel, catering, and document registers.
- Manage SharePoint access and system permissions for new starters and visitors.
- Liaise with IT to resolve conference room issues, ensure photocopiers are operational, and support general IT requirements.
- Prepare meeting rooms and TV monitors for daily toolbox talks and distribute toolbox notes.
- Support document management activities as required by the project team.
- Ensure effective communication and coordination with internal support functions to resolve issues and maintain project continuity.
- Carry out additional administrative responsibilities as required to support the project.
Requirements
- Previous experience in a Project Administrator, Project Coordinator, or Office Administrator role within an engineering or project environment.
- Strong working knowledge of SharePoint, Microsoft Word, Excel, and DocuSign.
- Excellent organisational skills with the ability to manage multiple priorities in a fast‑paced environment.
- Strong communication and stakeholder engagement skills.
- Proven ability to work independently as a self‑starter and proactively resolve issues.
- Comfortable working full‑time on site, 5 days per week.
- Attention to detail and a structured approach to documentation and record keeping.
The next step
We have an established project team in place and are looking to appoint an additional administrator to support ongoing project delivery. We recognise that you may not meet every requirement listed; however, if you believe your skills and experience could add value to this project, we encourage you to contact our recruitment partner Airswift for further discussion.
Locations
Senior Project Administrator (Permanent) in Leatherhead, Surrey employer: Airswift
Contact Detail:
Airswift Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Project Administrator (Permanent) in Leatherhead, Surrey
✨Tip Number 1
Network like a pro! Reach out to your connections in the oil and gas sector, especially those who might know about opportunities at companies like Airswift. A friendly chat can sometimes lead to a foot in the door.
✨Tip Number 2
Prepare for interviews by researching the company and the specific project you'll be working on. Knowing the ins and outs of their operations will help you stand out as a candidate who’s genuinely interested and informed.
✨Tip Number 3
Show off your organisational skills during the interview! Bring examples of how you've managed logistics or documentation in past roles. This will demonstrate that you’re the proactive self-starter they’re looking for.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team.
We think you need these skills to ace Senior Project Administrator (Permanent) in Leatherhead, Surrey
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in project administration or coordination. We want to see how your skills align with the role, so don’t be shy about showcasing your organisational prowess and any experience with SharePoint or similar tools.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention specific examples of how you've successfully managed logistics or supported project teams in the past. We love a good story!
Show Off Your Communication Skills: Since this role involves liaising with various stakeholders, make sure your application reflects your strong communication skills. Whether it's through your CV, cover letter, or any additional documents, clarity and professionalism are key!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Airswift
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Senior Project Administrator. Familiarise yourself with the specific tasks mentioned in the job description, like managing logistics and documentation. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Show Off Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experiences where you've successfully managed multiple priorities. Be ready to discuss how you keep things running smoothly, whether it's coordinating travel or maintaining project registers on SharePoint.
✨Engage with Stakeholders
Highlight your communication skills by preparing to discuss how you've effectively engaged with both internal teams and external stakeholders in previous roles. Think of specific instances where your proactive approach made a difference in project outcomes or team dynamics.
✨Be Ready for Practical Scenarios
Expect to be asked about real-life scenarios during the interview. Prepare to discuss how you would handle common challenges faced by a Project Administrator, such as resolving IT issues or managing last-minute changes in meeting logistics. This will showcase your problem-solving skills and readiness for the role.